Close Date: Dec 10, 2012
Salary: $32.45 - $41.42 Hourly
Under general direction, to plan and supervise the administrative activities of the division; provide professional, technical and administrative staff assistance to the Division Head (Planning Manager), including conducting specific and comprehensive analyses of policies, processes, systems and procedures; and providing specific financial oversight and budget administration of the City’s federal HUD funds, (e.g., Community Development Block Grant and HOME).
This is a single position classification, characterized by the responsibility to provide administrative support to the Housing Division in performing administrative support, supervision management duties, assist in budget preparation and administration and perform special research and projects as assigned.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from Division Head (Planning Manager). Exercises direct or indirect supervision over technical or clerical staff.
ESSENTIAL JOB FUNCTIONS OF THE POSITION Duties may include, but are not limited to the following:
Provide highly responsible administrative and technical staff assistance. Prepare and monitor department, division, CDBG, HOME and other HUD grant budgets. Prepare and write draft contracts, agreements, grants, ordinances and other documents. Manage assigned departmental grants, contracts, programs, projects and activities in accordance with applicable policies, processes, rules and regulations. Oversee monitoring and evaluation programs for activities funded with division resources. Prepare progress reports and perform periodic reviews on assigned projects, as needed. Research, analyze and prepare recommendations regarding programs and services. Analyze, interpret and explain City policies and procedures to City staff members, outside agency representatives, and members of the public. Investigate and prepare reports on specific requests and complaints pertaining to the Housing Division. Prepare and present City Council reports as assigned. Collect and analyze data on existing programs and procedures; conduct surveys and prepare proposals to meet established goals and objectives, including financial, staffing and organizational requirements. Review proposed legislation or regulatory changes and prepare recommendations. Prepare administrative and technical modifications to existing department rules, programs, processes and materials as directed. Represent the department or division on projects involving other City departments, outside agencies, community and business groups as required. Assist in the coordination of department/division activities. Supervise, train, evaluate and discipline assigned staff. Promote and maintain safety in the workplace. Perform related duties as assigned.
PHYSICAL AND MENTAL CHARACTERISTICS
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals, detailed fine writing on plans and specifications for development projects, and distinguish colors for design evaluation purposes; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead as needed; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions. WORKING CONDITIONS: Business office working environment subject to sitting at a desk for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. Occasionally include driving to job sites, training and out-of office meetings.
Knowledge of: Principals and practices of public administration and community development, including federal Community Development Block Grant and HOME programs. Principles and practices of municipal governmental budget and finance. Principles, methods and practices of personnel management, including employee training, labor relations and equal employment opportunity/affirmative action. Research techniques, sources and availability of information; and methods of report preparation and presentation. Principles and practices of organizational and program analysis, management and auditing. Principles of mathematics and statistics. Operation of personal computers with proficiency using word processing and spreadsheet programs. Ability to: Communicate clearly and concisely, orally and in writing. Promote the mission, values and standards of an effective public organization, particularly in the area of customer service. Analyze a variety of complex and detailed administrative data and make sound policy and procedural recommendations. Accurately interpret information and make decisions in accordance with rules, regulations, policies and procedures. Write and produce detailed and complex reports using computer-assisted technology. Make public presentations to a wide range of large and small audiences. Produce timely, quality results on a variety of complex assignments. Establish and maintain effective working relationships with others. Supervise, train, evaluate and assist in disciplining assigned staff.
License or Certificate: Possession of a valid California Driver’s License.
Education and Experience:
An example of the education and experience which most likely demonstrates the skills, knowledge and abilities required to perform the duties would be any combination equivalent to a Bachelors Degree from an accredited college or university with major course work in urban planning, business administration, or a closely related field, plus four years of recent progressively responsible experience in urban planning, community development or public administration. (A copy of college degree(s) must be included with application). Calopps will only allow for one single PDF upload.
SELECTION PROCESS: Applicants’ qualifications will be evaluated on the basis of the information provided on the employment application. The exam process may consist of an application appraisal or oral interview with a supplemental questionnaire. The City reserves the right to use alternate testing procedures if deemed necessary.
Applications will be evaluated and screened after we have received a pool of qualified applicants. Those candidates whose education and experience most closely match the desired qualifications will be invited to an oral board. Finalist interview/assessment will be held with the City of Salinas. Job offer is contingent on applicant passing a reference check and livescan process.
EQUAL OPPORTUNITY EMPLOYER: The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for the disabled. Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Officer in writing no later than the final filing date stated in this job announcement. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied.
SALARY STEPS: Appointments are normally made at the first step. Consideration is given for increase to the second step after successful completion of a six-month probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a six-month probationary period.)
MISCELLANEOUS MANAGEMENT EMPLOYEES (AMPS)
BIENNIAL PHYSICAL: City-paid Biennial Physical exam every 24 months. Employees 40 & over are eligible every 18 months.
MANAGEMENT BENEFITS: One hundred thirty (130) hours Administrative Leave per year.
ANNUAL LEAVE: Accrued at a rate of 22 days per year for the first five years; 27 days through 10 years, with additional longevity increases.
HOLIDAYS: Twelve days plus two floating days for a total of fourteen per year
HEALTH INSURANCE: The City pays 100% for CalPERS Choice Health plan, Delta Dental and Medical Eye Services for employee and eligible dependents. Other PERS Health coverage may be available depending upon your residence. The City will only provide the premium amount equal to the CalPERS Choice.
RETIREMENT: Public Employees Retirement System, 2% at 62 effective 1/1/2013. Employee pays 7% contribution in addition to Social Security/Medicare contributions.
LONG-TERM DISABILITY: Private long-term disability plan for job related or non-job related disability.
LIFE INSURANCE: City paid life insurance policy in the amount of annual salary.
DEFERRED COMPENSATION: Employees may elect to enroll in a plan.
BILINGUAL PAY (English/Spanish): 5% of base salary for employees holding designated positions and who qualify through testing procedures.
VOLUNTARY PHYSICAL FITNESS/WELLNESS PROGRAM: City will provide 50% reimbursement to employees for actual costs of participation in health club memberships for employee only, not exceed $500 per calendar year, per employee or an annual fitness incentive of $500/$750/$1,000 for qualifying employees.
PROFESSIONAL DEVELOPMENT: $1,000/year reimbursement of professional development expenses upon approval of Department Director & Human Resources Officer.
THE ABOVE LISTED BENEFITS ARE SUBJECT TO CHANGE AND DO NOT CONSTITUTE A CONTRACT.