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Executive Assistant
Office of Employee Relations
City of San Jose, South Bay

City Administration

For more info contact:
(408) 535-8150
Close Date: Continuous
Salary: $52,406.00 Annually

The City of San Jose invites applicants for the position of Executive Assistant in the Office of Employee Relations, a division of the City Manager's Office.  The Office of Employee Relations' primary functions are: labor negotiations, administration of labor contracts, employee performance and conduct issues, employee-related policy development and interpretation and concerns/complaints related to discrimination and harassment.  The Office of Employee Relations also manages the City of San Jose's Whistleblower Hotline, where City employees, customers and residents can raise concerns about City services.  The City of San Jose has approximately 7,000 employees, and the primary goals of the Office of Employee Relations are to help maintain a productive, motivated and skilled work force and to foster positive employee and labor relations.

Position and Duties


This position is a full-time salaried position with an approximate starting annual salary of $57,414 and an excellent benefits program. 

This position performs executive level administrative work for the Office of Employee Relations and directly supports Office of Employee Relations’ Deputy City Manager.  The focus of this position is on performing various administrative functions of considerable difficulty in the Office of Employee Relations. Given the nature of the Office's work, this position requires excellent verbal and written communication skills, excellent computer skills, and the ability to handle very confidential and sensitive information with a high level of ethics and integrity.  This is an at-will, unclassified position that is FLSA exempt (salaried).

Some of the duties of the position may include:

  • Supporting the Deputy City Manager by managing calendar, email and phone calls

  • Monitors the completion of projects and staff assignments, acting as a liaison to ensure staff completion.

  • Developing and administering internal office processes and procedures to ensure accuracy, efficiency and timeliness of project completion.

  • Responding to inquiries and questions for the Deputy City Manager (with heavy use of email and phone).

  • Supervising the production of confidential draft and final reports and correspondence:  proofreads and edits for grammar, punctuation, spelling, format, consistency of terms, and clarity.

  • Gathering, organizing and evaluating data related to specific issues, programs or projects.

  • Office personnel administration and participation in budget preparation and administration.  Prepares and monitors expenditures, contracts and payments.

  • Other administrative functions as assigned.

To Learn More and Apply

To view the full announcement for this exciting opportunity and apply online with the City of San Jose, please visit the City of San Jose’s employment page by clicking on the link below.

Then click on the “Prospective Employees” link. 

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