Close Date: Feb 14, 2013
Salary: $5,313.62 - $6,456.56 Monthly
The City of Burlingame is seeking a highly motivated Accounting Technician who under the general supervision of the Financial Services Manager coordinates and performs the duties of the more complex paraprofessional payroll responsibilities related to general accounting operations (accounts payable; basic book-keeping; cashiering; billing; business licenses; and utility accounts); payroll (processing of bi-weekly payroll; payroll maintenance; reconciliation and reporting to federal and state agencies); treasury (posting, balancing and reporting of investment banking activities; cash handling and bank activity reconciliation) and other related duties as required.
The primary emphasis of this position is on payroll, with an expected allocation of work of approximately 25% relating to general accounting operations and/or treasury, which may be subject to change based on seasonal workload demands. Due to the small size of the Finance Department, incumbents may often fill in job responsibilities for others as needs arise and will be expected to achieve competency in more than one of the above functions to the extent that core technical skills are readily transferable to other similar accounting clerical or paraprofessional functions such as data entry, balancing, reporting, and reconciliation.
The ideal candidate will exhibit a positive attitude in working relationships with City staff and managers, have pride in her/his work, value the diversity of their colleagues, respect the confidentiality of personnel and payroll records, while providing prompt, courteous and accurate customer service with a high degree of professionalism. The ideal candidate will have strong written and verbal communication skills and be able to think critically and resourcefully while assisting colleagues laterally and upwardly throughout the Finance and Human Resources Departments. The ideal candidate should also exhibit a willingness for continued professional development, self-motivation and resiliency in the completion of tasks.
Payroll-related duties may include but are not limited to the following:
- Maintain the payroll system and employee payroll records; post and distribute time and attendance records; audit time sheets; input approved payroll changes and new employee information; prepare paychecks; distribute paychecks and reports to various departments.
- Demonstrate a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of City, state and federal legislation affecting payroll.
- Prepare payroll records for posting to the general ledger; prepare payroll journal vouchers; prepare a variety of routine and special reports as necessary; review and approve all vouchers for payment of payroll liabilities.
- Identify and resolve problems and inconsistencies relative to the maintenance of payroll accounting controls; prepare manual checks when necessary; make wage adjustments.
- Under the direction of Finance and Human Resources, review new MOU provisions for implementation.
- May provide lead direction, training and work review to assigned staff.
- Assist employees, benefit vendors and outside agencies with payroll and benefit questions and requests; assists employees in the completion of payroll related forms; research changes to wage and hour ordinances and recommend modifications to the payroll system for compliance purposes; research and analyze data regarding salaries and benefits for cost studies.
- Establish positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
Knowledge of: Principles and practice of municipal payroll processing, payroll records maintenance; federal, state and local wage and hour laws, codes, ordinance and labor agreements; generally accepted accounting principles; automated payroll systems and operations; basic principles and practices of governmental payroll accounting; basic bookkeeping and accounting principles; computerized record keeping system principles and practices; basic principles and practices of supervision; applicable federal, state, and local laws, codes, and regulations; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.
Ability to: Maintain internal control of payroll operations; interpret, explain and apply a variety of laws and regulations governing payroll administration; accurately maintain payroll records, reports and files; accurately process a complex payroll on a timely basis; identify errors in records and payroll information and make appropriate changes; accurately count, record and balance assigned transactions; independently make decisions regarding procedural activities or requirements; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skills: Operate an office computer and a variety of word processing, spreadsheet and software applications, including payroll and other financial systems. Knowledge or familiarity of Universe financial systems preferred although those with reasonable fluency with other financial systems are likely to gain comfort with the City’s Universe system over time with continued use.
Education and Experience
Education: High school diploma or equivalent. Course work at an accredited institution in accounting and/or finance is desirable.
Experience: Equivalent of three years accounting, budgeting, payroll, cash handling, and/or investment experience equivalent to that of an Accounting Assistant III with the City of Burlingame. Any other combination of training and/or experience, which demonstrates that the applicant is likely to possess the required skills, knowledge and abilities, may also be considered.
License/Certificate: Possession of, or ability to obtain, a valid Class C California driver’s license.
The Application Process
Applicants must submit a fully completed application for consideration. Applicants are encouraged to apply on-line at www.calopps.org.
Applications are also available at City of Burlingame
Human Resources Department
501 Primrose Road
Burlingame, CA 94010
Or by calling (650) 558-7206
The deadline to apply for this position is February 14, 2013
Tentative Timeline: Panel interviews: week of February 25, 2013
The Selection Process
All applications will be reviewed for relevant education, experience, training and other job related qualifications. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in the selection process. The candidates who best match the needs of the City will be invited to participate in an oral panel interview process. An eligibility list for this position will be established from those who pass the oral panel interview with a score of 70% or higher. The list will remain in effect for at least one year unless exhausted sooner.
Upon proof of honorable discharge from the Armed Forces of the United States, a veteran’s preference of 3% will be added to the final score of candidates who have attained a passing score.
The department will invite the most qualified candidates from the eligibility list to a final department interview. The Finance Director will make the final appointment.
Prior to appointment, candidates are subject to:
- Fingerprinting and background reviews.
- To comply with The Immigration Reform and Control Act of 1986 new employees are required to provide proof of identity and authorization to work in the United States at date of hire. Employee will be required to present an original social security card.
- Salaries for new employees are established at the department level interview.
- Probationary period for a new employee is one year.
Compensation and Benefits
The City of Burlingame offers a competitive salary and benefits package. The salary range for this position is currently $5,313.62 - $6,456.56 per month.
The City provides:
- Retirement: CalPERS 2.5% at 55 or 2.0% at 62 benefit formula depending on membership status.
- Health Insurance: Choice of CalPERS Medical plans. City currently pays 100% of medical premium up to $1,738.44 per month for family medical coverage.
- City pays 100% of premium for dental and vision for employee and dependents.
- Long-Term Disability Insurance plan pays 60% of monthly salary ($3,500 max).
- Term life insurance policy in the amount of $35,000.
- Vacation leave of 10 days for the first 4 years and increases with years of service.
- Fourteen paid holidays per year (includes 2 floating holidays).
- Sick Leave: 12 days per year.
- Deferred Compensation: City contributes $97.50 per month matching contribution to a choice of 457 plans.
- Section 125 Flex Benefit: Un-reimbursed Medical and Child Care.
- Reduced fee for City Recreation fitness classes.