Close Date: Mar 7, 2013
Salary: $24.80 - $30.15 Hourly
The City of Brisbane currently has an opening for a part-time Office Specialist. This is a fully experienced, skilled office support class, in which the incumbent will perform general clerical work. The ideal candidate for this position is self-motivated, has the ability to organize and manage effective and efficient clerical duties, and complete work in a timely manner. A strong customer service orientation with an ability to effectively respond to and communicate with customers is essential.
Note: A vacancy currently exists for this position in the City’s Community Development Department, and works under the direction of the Community Development Director. Candidates placed on the Eligibility List as the result of this recruitment process will also be eligible to fill vacancies for Office Specialists that may occur in any other department during the term of the list.
EXAMPLE OF DUTIES:
· Provide customer assistance in person and over the phone
· Maintain department files
· Maintain department forms and informational handouts; update and make copies as needed
· Provide administrative support for Planning Commission meetings (post notices and agendas, prepare routine correspondence, etc.)
· Data entry in electronic building permit system
· Perform routine maintenance and updating of Community Development Department website
· Organize and maintain Community Development Department library
· Perform basic computer research
· Prepare maps using Geographic Information System (G.I.S.)
· Special projects and other duties as required
Education/Experience: Equivalent to graduation from high school with supplemental business school training and four (4) years of responsible office administrative, secretarial, and/or general clerical experience. Experience in dealing with the public and working in a public agency setting is desirable. College or technical school course work in an appropriate curriculum is desirable and may be substituted for the experience on a year-for-year basis.
Licenses: A valid California class C driver’s license and a satisfactory driving record are required.
Knowledge of: codes, regulations, policies, and procedures related to the department; standard office administrative practices and procedures, including the use of standard office equipment; business letter writing and the standard format for reports and correspondence; computer applications related to the work, including word processing, database, and spreadsheet applications; records management principles and practices; business arithmetic and basic statistical techniques; basic supervisory principles and practices; techniques for dealing effectively with the public and City staff, both in person and over the telephone.
Skill in: performing technical, specialized, and complex administrative work requiring the use of independent judgment; interpreting and implementing policies, procedures and computer applications specific to the department; analyzing and resolving office administrative and procedural problems; making accurate arithmetic and statistical calculations; using English effectively to communicate in person, over the telephone, and in writing; using initiative and independent judgment within established policy and procedural guidelines; organizing own work, coordinating projects, setting priorities, meeting critical deadlines, and following-up on assignments with a minimum of direction; taking a proactive approach to customer service issues; providing information and assistance to the public and others in an effective manner; establishing and maintaining effective working relationships with those contacted in the course of work; and word processing skills.
Physical Demands: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
SALARY SCALE: $24.80 - $26.04 - $27.35 - $28.71 - $30.15 per hour. (Part time position - No other benefits are offered. Initial appointments are generally made at the first step of this five step scale.)
HOURS: 20 hours per week. Proposed schedule: Monday, Tuesday, Thursday 1:00 PM -5:00 PM, Wednesdays 5:00 PM – 8:00 PM and Fridays 8:00 AM -1:00 PM. Hours may change depending upon department needs.
APPLICATION PROCESS: Interested candidates must submit a completed on-line or paper employment application along with a current copy of their DMV driving record (dated within 10 days of submitting your application). Resumes in lieu of a completed application and applications without a DMV driving record included will not be accepted. Applications can be obtained at City Hall, 50 Park Place or on-line at www.calopps.org ONLY THE FIRST 100 APPLICATIONS WILL BE ACCEPTED. Applications must be received by Thursday, March 7, 2013 at 5:00 PM or until the maximum number of applications are received. Postmarks and faxes will not be accepted.
SELECTION PROCESS: Applications will be screened and those meeting the minimum qualifications will be invited to the written examination. Written examinations are multiple-choice. A limited number of top scorers from the written examination will be invited for the oral panel examination. Candidates must receive a score of 70% or higher on the oral interview exam to be placed on the initial eligibility list. A limited number of candidates from the eligibility list will be invited for an interview with the Community Development Director. Depending upon the number of candidates, this process may be altered. The Community Development Director will make the final recommendation for appointment. After a mutual interest has been established, the final candidate must complete a fingerprint check submitted to the Department of Justice and a thorough background investigation with favorable results. Eligibility lists are generally valid for one year upon establishment and future appointments for similar positions may be filled from the eligibility list generated from this recruitment.
The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.