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City of Alameda Logo

Paralegal
2013-09
City of Alameda, East Bay

Legal

For more info contact:
HR@ci.alameda.ca.us
(510) 747-4900
Close Date: Mar 11, 2013
Salary: $30.15 - $36.64 Hourly


NATURE OF POSITION


Under general supervision, performs a variety of highly responsible and complex paralegal duties in the City Attorney’s Office; performs other related work as required. This classification is assigned to the City Attorney’s Office.  The incumbent performs substantial legal work under the direction of staff attorneys, along with highly specialized and technical work.  The incumbent works with a high degree of independence, and exercises discretion in the resolution of complex problems.


 


EXAMPLES OF DUTIES



  1. Drafts and reviews legislation and other legal documents and instruments.

  2. Perform legal research.

  3. Coordinates the gathering of information from various departments in the preparation of contracts and other legal documents; reviews contracts and other legal documents to ensure necessary provisions are included.

  4. Collects, compiles, and utilizes technical information to make recommendations to staff attorneys; compiles, organizes and analyzes various data for use in reports or other documents.

  5. Assists in the preparation of form complaints, declarations and other basic pleadings.

  6. Gathers and coordinates the compilation of information, materials, documents, reports and evidence necessary to respond to legislation and for agenda preparation.

  7. Performs specialized legal administrative duties including preparation and management of complex legal documents; prepares a variety of other materials including correspondence, reports, charts, spreadsheets, and statistical data; coordinates and may perform related statistical and clerical work, including typing, word processing and data entry.

  8. Confers with attorneys, investigators, and other individuals regarding legal matters.

  9. Establishes and maintains confidential files and recordkeeping systems; processes documents; maintains and updates legal library and other manuals and resource materials, maintains and updates litigation files and litigation calendars, and performs other legal support services.

  10. Provides information, routes inquiries, resolves complaints and interprets and explains policies and procedures, and ensures the appropriate distribution and release of confidential or sensitive information.


 


EMPLOYMENT STANDARDS


Possession of the employment standards does not assure advancement to the Examination or placement on the Eligible List. This is a competitive examination where a candidate’s performance in the Examination will be judged in comparison with the performance of other candidates. To be considered, applicants should possess the combination of education and experience necessary to prove the required knowledge and abilities for the position.  A typical way to obtain the knowledge and abilities would be:


 


Education/Experience & Other Requirements



  1. A high school diploma or general equivalency diploma and completion of a paralegal program approved by the American Bar Association or from postsecondary institution



    OR A bachelor's degree.

     

  2. Minimum of three years of law related experience working under the supervision of an attorney.




  3. May require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.


 


Knowledge of modern legal office practices, procedures and terminology; methods of legal research; court rules relating to preparing and filing legal documents, general legal principles and application; various legal document formats and presentations; municipal government operations; modern office equipment and designated specialized computer software and operating programs; filing, indexing and cross-referencing methods; and proper English usage, spelling, grammar, composition, and punctuation.


 


Ability to effectively perform assigned paralegal work including legal research and legislation drafting and review;; perform both complex and routine legal administrative support work with speed and accuracy; operate a variety of modern office equipment computers and peripheral equipment; maintain and utilize designated specialized computer software and operating systems; interpret and apply established City policies and governmental guidelines and regulations; interpret and analyze information; prepare complex legal records, reports, documents; perform arithmetic calculations; use initiative and exercise independent judgment; deal with complex and highly confidential and sensitive information; establish and maintain accurate records, maintain level of knowledge required for satisfactory job performance; establish, maintain and promote positive and effective working relationships with employees, other agencies, public officials and the public.


 


SELECTION PROCESS


PART I:     A review of all applications to identify those applicants who meet the minimum requirements for acceptance into the exam. 


 


PART II:     An evaluation of those applications and supplemental questionnaires to select those best qualified to continue in the exam.  FAILURE TO SUBMIT SUPPLEMENTAL QUESTIONNAIRE WILL REMOVE AN APPLICANT FROM CONSIDERATION.


 


PART III:    A Job Related Qualifications Appraisal Interview (weighted 100%).  A brief written or practical exercise may be conducted in conjunction with the Qualifications Appraisal Interview.  The panel will conduct a comprehensive review of each candidate's technical knowledge and overall suitability for the position.  Candidates receiving a score of 70% or more will have their names placed on an Eligible List.  The five (5) names highest on the list are certified to the department(s) having vacancies.  Placement on an Eligible List does not guarantee employment.  Tie scores will be broken by giving priority to the candidate based on the earliest application date.  Prior to appointment, a thorough reference check will be conducted and may include a credit check.  Final selection will be made from the Eligible List by the Department Head.  Federal law requires that, prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, such as driver’s license, original Social Security card, US passport, or appropriate INS forms, etc.



 



APPLICATIONS


1.     Apply ONLINE at http://www.cityofalamedaca.gov/City-Hall/Job-Opportunities


2.     Apply IN-PERSON at the City of Alameda Human Resources Department (Monday-Thursday, 8am-6pm) at 2263 Santa Clara Avenue, Room 290, Alameda, CA 94501


Applications must be filed no later than closing time on the last date to apply.  No photocopies or facsimiles are accepted.  It is the applicant's responsibility to allow adequate delivery time.  Resumes will not be accepted in lieu of a completed City Application.  


 


VETERAN’S PREFERENCE CREDIT:  A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran’s preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service.  NO OTHER DOCUMENTATION WILL BE ACCEPTED.



 



AN EQUAL OPPORTUNITY EMPLOYER


The City of Alameda encourages minorities, women and the disabled to apply.  It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, political affiliation, religious creed, color, national origin or age.  Qualified disabled persons must be able to perform the essential functions of the position with reasonable accommodations.  No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace.  Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons.  Requests for reasonable accommodation should be made in advance to the Human Resources Department.  Hearing Impaired TDD (510) 522-7538.


 


The information contained herein is subject to change and does not constitute either an expressed or implied contract.


Benefits:

For Benefits information, please visit our website at: http://www.cityofalamedaca.gov/City-Hall/Bargaining-Units. A detailed summary for this position can be found under Management and Confidential Employees Association.

This job is closed

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