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Police Records Specialist
City of Campbell, South Bay

Clerical/Administrative Support

For more info contact:
(408) 866-2122
Close Date: Mar 18, 2013
Salary: $4,740.61 - $5,762.38 Monthly

We will only accept the first 100 completed applications. This position will close once 100 completed applications are received, or on Monday, March 18, 2013 at 5 p.m., whichever occurs first.


Police Records Specialist:  Under general supervision, to perform complex specialized recordkeeping and tasks related to police function by using automated and manual systems, requiring a thorough knowledge of departmental procedures, the criminal justice system and the frequent use of independent judgment; and to do related work as required.


Typical Duties:  Receives complaints and answers questions at public lobby counter; receives written and telephone requests from the public and criminal justice agencies; prepares correspondence, reports and documents; prepares monthly and annual reports; files reports, case records, and other material; processes traffic citations and accident reports; may be required to assist in the transportation and care of same sex suspects and prisoners; performs body searches, assists in transportation and care of juveniles; receives routine and emergency calls for service; prepares complaints; appears in court to testify; fingerprints suspects and registrants;  processes warrants of arrest; takes bail; and schedules court dates; scans and maintains records. May retrieve evidence or move evidence from temporary to permanent storage, as needed. Learn statutes governing confidentiality of police records and liability involved; process Public Records Act requests; use interpersonal skills in dealing with the public, irate persons and emergency situations.


Ability to: Work in a high volume office, often handling multiple requests    simultaneously while maintaining attention to detail; learn police terminology; meet the public with courtesy and tact; establish and maintain cooperative working relationships; understand and carry out complex verbal and written directions with minimal supervision; assume responsibility for performing assigned duties with a minimum of supervision; hear and speak accurately and distinctly; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department; learn procedures required for using personal computer word processing and database applications; assist in training new personnel; respond to callback; pass a comprehensive background check; work any assigned or rotating shift, including day, night or a variation, including weekends and holidays; must be able to maintain physical condition necessary for sitting, walking, and standing for extended periods of time; some stooping, crawling, crouching, and climbing; use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; maintain concentration and the capability to make sound decisions; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties.


Knowledge of: Correct English usage, spelling, punctuation and grammar; word processing, e-mail, spreadsheet and data base software; appropriate telephone etiquette and customer service skills; standard office procedures and methods, including filing and the operation of common office equipment.


Minimum Qualifications:

Education and Experience: Equivalent to graduation from high school and two years of increasingly responsible clerical experience involving public contact responsibilities.  Public Sector experience is desirable.


Possession of:   Valid California Driver's License.


Application Process

We will only accept the first 100 completed applications. This position will close once 100 completed applications are received, or on Monday, March 18, 2013 at 5 p.m., whichever occurs first.

City employment applications may be obtained by visiting the City’s website at or Postmarks, emails and faxes will not be accepted. Please do not substitute “see résumé” on the employment history section of the application.


Testing Process:

Applicants meeting the employment standards as stated may be invited to continue in the selection process. A written exam is tentatively scheduled for April 5, 2013. Candidates being considered for appointment will be subject to a background investigation. 

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email

Information contained in this announcement is subject to change and does not constitute an expressed or implied contract.  The Human Resources Office will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise the Human Resources Office of such special needs at the time of application.  The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, color, religion, sex, national origin, disability, age, sexual orientation, marital status, or medical condition.



  • CalPERS - Formula is dependent on hire date and member status in CalPERS. Please see our benefit summary for more information.
  • The City contracts Health Insurance through CalPERS with several plans available. The City contributes $1250 per month towards health insurance coverage.
  • The City pays the monthly premiums for employee and eligible dependents for VSP Vision and Delta Dental coverage.
  • City paid life and long term disability insurance for employee.
  • Employees earn 11-21 days of vacation based on years of service.
  • Receive 4.8% in lieu of holiday pay and 16 hours of floating holiday.
  • Employees earn 3.69 hours of sick leave per pay period.
  • The City contributes $47 per pay period to ICMA, the City’s 457 Plan.
  • Employees are eligible to receive up to $1500 per year in tuition reimbursement.
  • For FY 12/13 and FY13/14, employees are required to take fifty-six (56) hours of furlough. The amount in FY 12/13 will be pro-rated for new employees.
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