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City of Redwood City Logo

Administrative Assistant
#2064
City of Redwood City, San Francisco/Peninsula

Clerical/Administrative Support

For more info contact:
CalOpps@redwoodcity.org
(650) 780-7281
Close Date: Mar 28, 2013
Salary: $5,458.00 - $6,554.00 Monthly

 


**The recruitment for this position may close any time after 14 days from the date it first posted if sufficient applications from qualified applicants are received.   Therefore, it is important to submit your application as soon as possible.


  


THE POSITION


 


We’re seeking the right combination of skills, values, talents, and experience to take on the role of full-time Parks, Recreation and Community Services Administrative Assistant.  If you are a people person seeking variety and challenge then you’ll find this is an excellent opportunity, and we want to hear from you.


 


As the full-time Administrative Assistant in the Parks, Recreation and Community Services Department, you will report directly to the Parks, Recreation and Community Services Director and will be involved in many aspects of the Department including budgetary work, administrative staff supervision, management of various projects, payroll, accounts payable and receivable, management of facility usage procedures and practices, support to boards and commissions, and lots more.  The successful candidate will be a key resource to department management staff, providing statistics and other research and analysis materials.  The Administrative Assistant also generally provides management staff support, engages in a variety of research projects, coordinates certain administrative projects, and performs technical and statistical analyses on a variety of administrative issues.


THE IDEAL CANDIDATE 


 Will embrace the City’s emphasis on excellent customer service; will be detail-oriented, self-initiating and able to manage multiple tasks; will be able to think and act quickly in a fast-paced environment; will successfully perform work requiring analytical ability and be able to synthesize and summarize information; will use initiative and independent judgment; will be a team player who likes working with a variety of City staff and the public; will have supervisory experience and have directed the work of others; will have some knowledge of parks and recreation services; will be flexible and thrive in a continually changing environment; and also have a sense of humor and a desire for continuous learning.


 


MINIMUM QUALIFICATIONS


 


Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:


 


Education & Experience


Education equivalent to completion of two years of college or possession of an Associate of Arts degree from an accredited college or university with major work in public or business administration or a closely related field.  Three years experience providing responsible administrative assistance to management and professional staff in the public or private sector including analytical work is required.   Five years experience with at least two of those years in a supervisory role is highly preferred.


 


Knowledge of:


·        Principles and practices of organization and change.


·        Research analysis, techniques and methods.


·        Common office equipment including a personal computer,  word processing, spreadsheets or other relevant software.


·        Applicable laws, municipal codes, rules, regulations and policies.


·        Basic budgetary principles and practices.


·        Basic supervisory principles and practices.


 


Skill to:


·        Operate modern office equipment including computer equipment.  Proficient in utilizing and developing Excel spreadsheets and Word documents required.  Proficient in utilizing Publisher is highly desirable.


·        Effectively and efficiently use the Internet as a resource.


 


Ability to:


·        Provide excellent customer service, interacting with a wide variety of people, both in-house and with the public.


·        Work in a fast-paced environment performing multiple tasks with patience and flexibility.


·        Organize work, set priorities, meet critical deadlines and monitor assignments.


·        Work productively with minimal direction, and proactively seek input in an efficient manner.


·        Plan, direct and review the work of others and train others in work procedures.


·        Analyze complex issues and develop solutions to problems, utilizing appropriate techniques and methodology.


·        Make decisions in accordance with City values and policies.


·        Think and communicate clearly and concisely, both orally and in writing.


·        Use tact, discretion, initiative and independent judgment.


·        Organize and maintain accurate records and files.


·        Initiate, question, challenge and implement plans for continuous improvement.


 


Possession of, or ability to obtain, an appropriate valid driver’s license is required.


 


APPLICATION PROCESS


 


Applications may be obtained in one of the following ways:


 


1.       Apply online at www.calopps.org, Member City: Redwood City


2.       Visit our web site @ www.redwoodcity.org to print the application form


3.      Call our 24-hour Job Hotline at (650) 780-7292.


4.      Visit the City of Redwood City Department of Human Resources (Monday-Friday, 8am-5pm) at 1017 Middlefield Road, Redwood City, California 94063


 


Candidates with a disability, which may require special assistance in any phase of the application or selection process, should advise the Department of Human Resources upon submittal of application.


 


SELECTION PROCESS


 


All applications will be reviewed for neatness, accuracy, completion, relevant education, experience, training and other job related qualifications.  Those most appropriately qualified applicants will be invited to participate in the testing process.  The specifics of the testing process will be communicated to those qualifying applicants.  Final appointment will be made by the Parks, Recreation and Community Services Director.  The Immigration Act of 1986 requires proof of identity and eligibility for employment at date of hire.  Prior to appointment, candidates will be required to pass a background check, at no cost to the candidate.


 


The City of Redwood City is proud to be an Equal Opportunity Employer!


 


BENEFITS


 


The successful candidate will enjoy the following benefits:


 


·        California Public Employees Retirement System (CalPERS)


·        Opportunity to select from a variety of health plans that are administered by CalPERS under a cafeteria plan including health insurance, health care and dependent care reimbursement


·        Dental & vision insurance


·        Employee Assistance Program


·        Vacation at l0 days per year to 25 days after 20 years


·        Sick leave of 12 days per year


·        Fourteen paid holidays per year


·        Three days bereavement leave


 


CITY VALUES


 


We are an exceptional organization and a leader in the Bay Area.   The values that guide us are:


 


·        EXCELLENCE: Passion to do our best in each moment.


·        INTEGRITY: Do the right thing, not the easy thing.


·        SERVICE: We care and it makes a difference.


·        CREATIVITY: Freedom to imagine and courage to act.


 



The City of Redwood City is a great place to work!


Note: The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.


 

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