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City of Alameda Logo

Police Records Supervisor
(Admin Management Analyst 2013-13)
City of Alameda, East Bay

Law Enforcement

For more info contact:
hr@ci.alameda.ca.us
(510) 747-4900
Close Date: Apr 8, 2013
Salary: $77,376.00 - $94,042.00 Annually

NATURE OF POSITION


The Police Records Supervisor provides highly responsible management assistance by planning, coordinating and directing operating programs, administrative studies and special projects and performs other related work as required. Work in the class is distinguished from that of lower classes by the greater complexity of the assignments received the greater independence with which an incumbent is expected to operate and by the full level of supervisory responsibilities the incumbent may assume. This position is assigned to the specialized areas of police records, which includes statistics, crime analysis, warrants, data processing, court liaison, and civil and criminal subpoena processing.


EXAMPLES OF DUTIES



  1. Plans and directs programs involving administrative operations of considerable complexity in the Police Records Section; administer specific program areas.


  2. Recommends and implements improved administrative methods, procedures, equipment and facilities related to specialized law enforcement administration and records management.


  3. Plans and directs staff services of the Police Records Section, including personnel and fiscal management, budget preparation and analysis, procurement, public relations and related functions.


  4. Supervises, trains and evaluates assigned Police Records Section staff.


  5. Conducts research and analytical studies on a variety of programs and issues; coordinates and expedites reports and program information from City departments; develops procedures; formulates recommendations and prepares reports and correspondence.


  6. Determines financial methods, procedures and costs pertaining to the Police Records Section; conducts cost benefit analyses and reviews and prepares financial and statistical reports; coordinates contract arrangements with other agencies and private parties.


  7. May prepare grant applications and handle grant administration details including contracts with federal, state and local agencies.


  8. Confers with other departments, public officials, consultants and citizens and explains City policies and procedures; makes presentations on assigned projects and programs.


  9. Provides staff support to committees or commissions or individuals as assigned.


  10. Assists in budget preparation and administration.


  11. Administers various staff functions of the department.


EMPLOYMENT STANDARDS


Possession of the employment standards does not assure advancement to the Examination or placement on the Eligible List. This is a competitive examination where a candidate’s performance in the Examination will be judged in comparison with the performance of other candidates. To be considered, applicants should possess the combination of education and experience necessary to prove the required knowledge and abilities for the position. A typical way to obtain the knowledge and abilities would be:


Education/Experience & Other Requirements



  1. Graduation from an accredited four year college or university with major course work in criminal justice, public or business administration or related field.


  2. Four years of municipal law enforcement or government administrative experience involving police records management, analysis of administrative concerns, development of policies and procedures and supervising an administrative activity. At least two of these years shall have been in the area of records management.


  3. Knowledge of Public Records Act, California Penal Code, and CAD/RMS system functions are highly desirable. The Police Department currently uses Tiburon, Inc. Records Management System.


  4. Selected positions require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.


Knowledge of principles of public and business administration including organization, personnel and fiscal management; statistical concepts and methods and general analytical procedures; and practices, functions and trends in records management.


Ability to effectively administer and oversee public safety records management projects and studies; perform both complex and routine administrative work with speed and accuracy; interpret and apply established City policies, procedures and codes; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports concerning complex matters including cost factor analysis and operational feasibility studies; write grant proposals; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish and maintain effective working relationships with employees and the general public and supervise, train, and evaluate assigned staff.


SELECTION PROCESS


PART I: A review of all applications to identify those applicants who meet the minimum requirements for acceptance into the exam.


PART II: An evaluation of those applications and Supplemental Questionnaires to select those best qualified to continue in the exam.


PART III: A Job Related Qualifications Appraisal Interview (weighted 100%). A brief written or practical exercise may be conducted in conjunction with the Qualifications Appraisal Interview. The panel will conduct a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Candidates receiving a score of 70% or more will have their names placed on an Eligible List. The five (5) names highest on the list are certified to the department(s) having vacancies. Placement on an Eligible List does not guarantee employment. Tie scores will be broken by giving priority to the candidate based on the earliest application date. Prior to appointment, a thorough reference check will be conducted and may include a credit check. Final selection will be made from the Eligible List by the Department Head. Federal law requires that, prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, such as driver’s license, original Social Security card, US passport, or appropriate INS forms, etc.




APPLICATIONS


1. Apply ONLINE or

2. Apply IN-PERSON at the City of Alameda Human Resources Department (Monday-Thursday, 8am-6pm) at 2263 Santa Clara Avenue, Room 290, Alameda, CA 94501


Applications must be filed no later than closing time on the last date to apply. No photocopies or facsimiles are accepted. It is the applicant's responsibility to allow adequate delivery time. Resumes will not be accepted in lieu of a completed City Application. FAILURE TO SUBMIT SUPPLEMENTAL QUESTIONNAIRE WILL REMOVE AN APPLICANT FROM CONSIDERATION.


VETERAN’S PREFERENCE CREDIT: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran’s preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.




AN EQUAL OPPORTUNITY EMPLOYER


The City of Alameda encourages minorities, women and the disabled to apply. It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, political affiliation, religious creed, color, national origin or age. Qualified disabled persons must be able to perform the essential functions of the position with reasonable accommodations. No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace. Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons. Requests for reasonable accommodation should be made in advance to the Human Resources Department. Hearing Impaired TDD (510) 522-7538.


The information contained herein is subject to change and does not constitute either an expressed or implied contract.

 


Benefits:

For Benefits information, please visit our website at: http://www.cityofalamedaca.gov/City-Hall/Bargaining-Units. A detailed summary for this position can be found under Management and Confidential Employees Association.

This position works a 4-day/36-hour workweek.

This job is closed

Supplemental Questionnaire Required
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