Close Date: Apr 18, 2013
Salary: $12.00 Hourly
SAN MATEO COUNTY- HUMAN RESOURCES INTERN
Job Title: Human Resources Intern
Department: Human Resources Department, Employee & Labor Relations Division
Reports To: Employee & Labor Relations Manager
Term of Assignment: Summer 2013, Full-time for 10-12 weeks (start and end dates negotiable)
Compensation: $12.00 per hour
Closing Date: 4:30pm April 18, 2013
The Employee and Labor Relations Division of the Human Resources Department is seeking an intern to research and develop a retention schedule for Employee Relations files. The intern will develop standards for retaining files, sort and prepare files for destruction, and research and develop processes to create electronic files (scanned) for those files ready for destruction and those being retained. Additionally, the intern will create a database of former case files for research and statistical purposes and a database of policies and issues by topic/bargaining unit.
Essential duties and responsibilities include, but are not limited to:
- Research legal requirements of retention for specific personnel files
- Craft retention policy
- Craft file destruction policy and schedules
- Work with County Counsel to review/confirm findings and policy
- Publish policies
- Sort files to conform to policies established
- Research and recommend electronic retention plan
- Prepare files for scanning
- Scan files
- Develop databases
This internship will provide experience and knowledge in the highly complex and exciting human resources subfield of employee and labor relations. Interns will gain first-hand insight into historical information regarding case work, grievances, meet and confers, and labor negotiations. Additionally, interns will gain exposure to the legal framework governing California public sector labor relations and its application to a local government agency.
In addition, interns may have the opportunity to observe labor negotiations (depending on timing of assignment) and assist with active employee relations issues.
Sufficient education, training and/or work experience to demonstrate possession of the knowledge, skills, and abilities listed below is qualifying. A typical way to qualify is completion of general data management courses or work experience.
Knowledge, skills, and abilities required:
- Research/development of public policies
- Ability to work in a confidential setting
- Ability to maintain strict confidentiality
- Principles of records filing/retention/storage
Working conditions/physical requirements include, but are not limited to:
- Work in an office and/or storage/records environment
- Stand, sit, bend, squat, kneel, reach, and/or lift up to 20-pound boxes of files
Applicants may be required to take and pass a background/fingerprint check, and, due to the sensitivity of the information tasked with managing, may be asked to sign a non-disclosure agreement.
HOW TO APPLY:
Applications will only be accepted through www.calopps.org. Emailed resumes will not be accepted in lieu of filing an application via CalOpps.
Attached to the application should be three documents:
1. A cover letter of no more than 1.5 pages in length, and at a minimum containing three specific paragraphs, as follows:
a. How would you grade your organizational and analytical skills? Please state why you are the ideal candidate to lead this data management project.
b. What other experiences and educational background do you possess that qualifies you to participate in an internship associated with the discipline/science of human resources?
c. What interests you about employee and labor relations?
2. A résumé.
3. Three professional references.
In addition to responding to the supplemental question portion of the application, please remember to upload your cover letter, resume, and references as ONE document.
Application must be submitted on www.calopps.org by 4:30pm, Thursday, April 18, 2013.
For questions/comments/issues relating to the application process and materials submissions on www.calopps.org, please contact Regina Soo at (650) 363-1915 or firstname.lastname@example.org.