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County of San Mateo Logo

Human Resources Intern
County of San Mateo, San Francisco/Peninsula

Human Resources

For more info contact:
rsoo@smcgov.org
(650) 363-1915
Close Date: Apr 18, 2013
Salary: $12.00 Hourly

SAN MATEO COUNTY- HUMAN RESOURCES INTERN



Job Title: Human Resources Intern

Department: Human Resources Department, Employee & Labor Relations Division

Reports To: Employee & Labor Relations Manager

Term of Assignment: Summer 2013, Full-time for 10-12 weeks (start and end dates negotiable)

Compensation: $12.00 per hour

Closing Date: 4:30pm April 18, 2013




DESCRIPTION:


The Employee and Labor Relations Division of the Human Resources Department is seeking an intern to research and develop a retention schedule for Employee Relations files. The intern will develop standards for retaining files, sort and prepare files for destruction, and research and develop processes to create electronic files (scanned) for those files ready for destruction and those being retained. Additionally, the intern will create a database of former case files for research and statistical purposes and a database of policies and issues by topic/bargaining unit.


Essential duties and responsibilities include, but are not limited to: 


- Research legal requirements of retention for specific personnel files

- Craft retention policy

- Craft file destruction policy and schedules

- Work with County Counsel to review/confirm f
indings and policy

Publish policies

- Sort files to conform to policies established

Research and recommend electronic retention plan

- Prepare files for scanning

Scan files

- Develop databases


This internship will provide experience and knowledge in the highly complex and exciting human resources subfield of employee and labor relations. Interns will gain first-hand insight into historical information regarding case work, grievances, meet and confers, and labor negotiations. Additionally, interns will gain exposure to the legal framework governing California public sector labor relations and its application to a local government agency.


In addition, interns may have the opportunity to observe labor negotiations (depending on timing of assignment) and assist with active employee relations issues.




MINIMUM QUALIFICATIONS:


Sufficient education, training and/or work experience to demonstrate possession of the knowledge, skills, and abilities listed below is qualifying. A typical way to qualify is completion of general data management courses or work experience.


Knowledge, skills, and abilities required:


- Research/development of public policies

Ability to work in a confidential setting

- Ability to maintain strict confidentiality

Principles of records filing/retention/storage


Working conditions/physical requirements include, but are not limited to:


- Work in an office and/or storage/records environment

Stand, sit, bend, squat, kneel, reach, and/or lift up to 20-pound boxes of files 


Applicants may be required to take and pass a background/fingerprint check, and, due to the sensitivity of the information tasked with managing, may be asked to sign a non-disclosure agreement.




HOW TO APPLY:


Applications will only be accepted through www.calopps.org. Emailed resumes will not be accepted in lieu of filing an application via CalOpps.


Attached to the application should be three documents:



1. A cover letter of no more than 1.5 pages in length, and at a minimum containing three specific paragraphs, as follows:


a.  How would you grade your organizational and analytical skills? Please state why you are the ideal candidate to lead this data management project.


b.  What other experiences and educational background do you possess that qualifies you to participate in an internship associated with the discipline/science of human resources?


 c.  What interests you about employee and labor relations?


2. A résumé.

3. Three professional references.


In addition to responding to the supplemental question portion of the application, please remember to upload your cover letter, resume, and references as ONE document. 




CLOSING DATE
:  


Application must be submitted on www.calopps.org  by 4:30pm, Thursday, April 18, 2013.  




CONTACT
:


For questions/comments/issues relating to the application process and materials submissions on www.calopps.org, please contact Regina Soo at (650) 363-1915 or rsoo@smcgov.org.

This job is closed

Supplemental Questionnaire Required
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