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City of Burlingame Logo

Management Analyst
City of Burlingame, San Francisco/Peninsula

Public Works

For more info contact:
(650) 558-7206
Close Date: Apr 28, 2013
Salary: $6,702.30 - $8,114.17 Monthly
About the City
The City of Burlingame is located on the San Francisco Peninsula, five minutes from San Francisco International Airport and easy visiting distance to San Francisco. Convenient Bay Area-wide access is provided by near-by bridges. The developed area of the city extends from the eastern slope of the coastal range to the San Francisco Bay. Coyote Point Park at the southern City limits and the Bay Trail through Burlingame along the water’s edge provide access to water oriented and developed regional recreation opportunities, including sailing, wind surfing, swimming, children’s museum and meeting facilities.

Development on Burlingame’s bay front is dotted with first class hotels which are oriented to San Francisco Bay and provide visitors and residents alike with vacation-style opportunities. Burlingame’s village-style, kid-friendly downtown and nearby Washington Park are popular destinations on the Peninsula, easily accessible by foot, rail and car.

The City of Burlingame is a full-service, General Law City with a Council-Manager form of government. The City has more than 200 employees who deliver quality municipal services to its 28,000 citizens, many of whom are active in the community. With an operating budget of $38 million, the city of Burlingame prides itself on being an “Employer of Choice” and embraces a participative approach in managing the City and the organization.

About the Public Works Department
The Public Works department consists of six divisions all under the Director of Public Works:

* Engineering
* Facilities
* Fleet
* Streets/Storm Drain
* Sewer/Collection
* Water
* Wastewater Treatment Plant

The Public Works Department is responsible for maintaining city-owned land, utilities and infrastructure as well as the enforcement of certain municipal code requirements. Public Works coordinates with other city departments and with various City Commissions in serving the citizens on a daily basis as well as planning for the City's future.

About the Position
The City of Burlingame is looking for a motivated and detail oriented candidate to join our Public Works department as a Management Analyst.

Under the general direction from the Public Works Superintendent, the Management Analyst exercises functional supervision over assigned Public Works Corporation Yard projects, programs and administrative areas (including clerical staff). The incumbent must work independently and exercise a great deal of judgment in the completion of projects and conducting problem solving research.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)
* Plan, assign, supervise, schedule and monitor the work of assigned administrative support and project staff; coordinate clerical staff workload and training; manage and evaluate assigned staff; work with employees to correct deficiencies and increase department productivity.
* Participate in the development and implementation of goals, objectives, policies, and procedures; evaluate work methods and procedures for improving performance; ensure that project goals are achieved; forecast the needs and resources of various operational and CIP programs; assist in researching and assessing current and long-range goals and objectives.
* Organize the preparation, review and documentation of contracts; coordinate and conduct pre-bid and pre-construction meetings involving Public Works construction/maintenance contracts, including building and facility repairs and maintenance, street maintenance, sewer and storm drain maintenance and operations, electrical and street light repair and maintenance, water main and meter repair /testing, vending and service contracts, etc.; confer with the City Attorney’s Office regarding contract administration.
* Assist the Public Works Superintendent in the administration and monitoring of numerous Corporation Yard projects including but not limited to, Caltrans permitting, Infrastructure maintenance database, Safety Program documentation and record keeping, Water Conservation Program, Chloramines education program and Downtown News Rack Program.
* Independently conduct complex analyses, research projects and studies and oversee analytical activities within the Corporation Yard including budget, administrative and operation issues.
* Compose and present comprehensive, concise and effective oral and written reports, communicate and present on complex matters to technical and non-technical audiences; review and evaluate forms and manuals and recommends changes.
* Identify, analyze and monitor State, Federal, and local legislative proposals for impact on Public Works Corp Yard operations.
* Participate with project teams in developing strategies and implementing department programs.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Management Analyst. A typical way of obtaining the required qualifications is to possess the equivalent of three years of responsible experience in contract administration or increasingly responsible experience as a Management Analyst, and a bachelor’s degree from an accredited college or university in Business, Public Administration or a related field.

Possession of, or ability to obtain, a valid class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following is a sample of the KAS’s necessary to perform the essential duties.)
Knowledge of: Modern principles, practices, and methods of administrative and organizational analysis; public administration policies and procedures; principles and practices of contract development and administration; computerized contract tracking systems and maintenance management database systems; research and reporting methods, techniques, and procedures; principles of mathematics and statistical analysis; structure and organization of public sector agencies; principles and practices of budget development and implementation; methods and techniques of supervision, training, and motivation; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Ability to: Analyze financial, budgetary, administrative, operational, and organizational problems; develop and administer a wide variety of contracts; monitor and audit assigned contracts to assure equity, efficiency and integrity; work cooperatively with all departments and outside agencies; work with other employees, supervisors and managers to move concepts, projects and work assignments toward successful completion in a timely manner; assist in the development and administration of CIP and other budgets; prepare clear and concise administrative documents and reports; analyze, interpret, summarize, and present a variety of fiscal, statistical, and administrative reports in an effective manner; plan, organize, train, evaluate, and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to: Operate an office computer and a variety of word processing, spreadsheet and other software applications.

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag, and push files, paper, and documents weighing up to 25 pounds is required. The incumbent must occasionally work outside in varying weather conditions to perform inspections and field meetings. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

The Application Process
Applicants must submit a completed City of Burlingame application along with a resume, and completed supplemental questions.

Applicants are encouraged to apply on-line at Applications submitted without completed supplemental questions will be considered incomplete and disqualified from this recruitment process.

Applications are also available at City of Burlingame
Human Resources Department
501 Primrose Road
Burlingame, CA 94010
Or by calling (650) 558-7206

The deadline to apply for this position is April 28, 2013 at 5:00pm

The most qualified candidates will be invited to an oral panel interview
Tentative Timeline: 1st Round of Interviews: Week of May 6, 2013
2nd Round of Interview: Week of May 13, 2013

The Selection Process
All applications will be reviewed for relevant education, experience, training and other job related qualifications. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in the selection process. The candidates who best match the needs of the City will be invited to participate in an oral panel interview process. An eligibility list for this position will be established from those who pass the oral panel interview with a score of 70% or higher. The list will remain in effect for at least one year unless exhausted sooner. Upon proof of honorable discharge from the Armed Forces of the United States, a veteran’s preference of 3% will be added to the final score of candidates who have attained a passing score.

The department will invite qualified candidates from the eligibility list to a final department interview. The Public Works Director will make the final appointment.
* Prior to appointment, candidates are subject to fingerprinting and background reviews.
* To comply with The Immigration Reform and Control Act of 1986 new employees are required to provide proof of identity and authorization to work in the United States at date of hire. Employee will be required to present an original social security card.
* Salaries for new employees are established at the department level interview.
* Probationary period for a new employee is one year.

Compensation and Benefits
The City of Burlingame offers a competitive salary and benefits package. The salary range for this position is currently $6,702.30 - $8,114.17 per month.

The City provides:
* Retirement: CalPERS 2.5% at 55 or 2.0% at 62 benefit formula, depending on membership status.
* Health Insurance: Choice of CalPERS Medical plans. City pays 100% of medical premium up to $1,738.44 per month for family medical coverage. City pays 100% of premium for dental and vision for employee and dependents.
* Long-Term Disability Insurance plan: 60% of monthly salary ($3,500 max).
* Term life insurance policy in the amount of $75,000.
* Vacation leave of 10 days for the first 4 years and increases with years of service.
* Administrative Leave: 60 hours per year.
* Fourteen paid holidays per year (includes 2 floating holidays).
* Sick Leave: 12 days per year.
* Deferred Compensation: City contributes $97.50 per month matching contribution to a choice of 457 plans.
* Section 125 Flex Benefit: Un-reimbursed medical and daycare expenses.
* Reduced fee for City Recreation fitness classes.
This job is closed

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