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City of San Pablo Logo

Community Services Coordinator
City of San Pablo, East Bay

Community Services

For more info contact:
(510) 215-3000
Close Date: Jun 13, 2013
Salary: $6,036.00 - $7,337.00 Monthly

First application review on June 10, 2013.  The recruitment may close upon receipt of sufficient qualified applicants.

THE POSITION: The Community Services Coordinator will provide vision, leadership and oversight in planning, building, implementing, and evaluating the Full Service Community Schools (FSCS) Initiative in San Pablo.  The Coordinator also serves as the Community School Director on the Walter T. Helms Middle School campus (grades 7 & 8) managing and coordinating all programs and activities that support students and their families’ emotional, social and health needs.  Services may include: family support, after school programs, mental health services, parenting involvement and leadership, linkages to early childhood and high school programs, prevention and early intervention, adult education, and academic supports.  This position works 12 months per year and coordinates activities and resources with the City of San Pablo, Elementary feeder schools, the West Contra Costa Unified School District, and other non-profit, government, and funding agencies throughout the West Contra Costa County and/or Bay Area.  This position will organize and facilitate internal and external resources to achieve a comprehensive, coordinated and integrated school-linked service utilizing a Community School Approach and philosophy.

SUPERVISION RECEIVED AND EXERCISED: The incumbent in this position performs assigned duties in an independent manner and receives only occasional instruction or assistance as new or unusual situations arise. The incumbent is fully competent and knowledgeable of the operational and administrative procedures and policies within the assigned program. This position requires expertise in the assigned program area(s) as well as excellent communications and organizational skills and the ability to effectively supervise and positively motivate others. This position reports directly to the Community Services Manager for the City of San Pablo.


DISTINGUISHING CHARACTERISTICS: This is a professional classification with project lead responsibilities.  The position evaluates and supervises both City and non-City employees. Supervised City employees may include community summer school staff.  Co-supervised and co-evaluated non-City employees may include the Site Coordinator, WCCUSD Case Manager and other Helms Middle School personnel.


EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

•Orchestrate all non-academic student and family activities, including family support services, linkages to the early childhood and high school communities, mental health services—child and family, after school academic programming, and recreation services.

•Develop and sustain partnerships with City and County services and non-profit agencies to provide supports and opportunities to students and families that meet their dynamic needs as well as fulfill the different organizations’ missions.

•Establish protocols to manage and maintain quality partnerships, including, but not limited to—development of MOUs, facilitation of regular meetings, planning sessions, joint work plans, and conflict resolution processes.

•Work with school administrators, especially the Principal and Vice Principal, to integrate non-academic services with school priorities and increase accessibility of school campus to parents, community members and students.  Identify and initiate problem-solving measures among partners.

•Support the development of youth leadership, parent engagement, and family support throughout all Community School efforts; institutionalize and support decision-making roles for parents and students within the Community School.

•Work with school administrators, teachers, parents and youth to identify needs and to develop programming that is responsive to the community. 

•Serve on the school site council, school leadership team, and other important school committees.

•Assist in the design, development, coordination and implementation of special projects.

•Assist with resource development (including grant proposal and report writing).

•Develop and maintain program budgets, both for the City and for funders.

•Assist with program evaluation (including design, data collection, analysis, and report writing).

•Develop and maintain office, financial, and computer management systems.

•Participate in County, City, and District professional development and planning efforts, administrative team meetings, and City, County and/or School District initiatives.

•Other duties as assigned by Community Services Manager.


•Perform related duties as assigned.

Ideal Candidate:
Knowledge of: Early childhood and school age issues, school and family relations, family support principles; effective public relations and interpersonal skills; effective parent engagement techniques; organizational principles; excellent time management skills; principles and procedures of developing and administering a coordinated community program for families and children.
Technology requirements:
• Highly computer literate in Word (report writing, tables, flyers), Excel (must be able to create formulas and design budgets), Outlook (includes email and scheduling) and PowerPoint (design presentations)
• Knowledge of Publisher desirable
• Skilled use of the internet for research purposes
Ability to: Plan, organize, coordinate, and evaluate a comprehensive program for families and children; establish effective working relationships amongst families, community partners, and school; work with an ethnically, culturally, and economically diverse community; demonstrate strong communication skills.
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: 
Bachelor degree required; Master’s degree strongly preferred in Education, Public Administration, Social Work or a related field.
Experience/Skills required:
• Experience in management/administration in a non-profit and/or human services setting
• Experience with school-based integrated services and/or collaborative services
• Experience developing and managing program budgets
• Supervision of a diversely skilled workforce
• A high degree of cultural awareness and competency in cross-cultural practice with children and families 
• Experience working with low-income communities
• Experience in collaborative meeting facilitation, problem-solving, and teambuilding
• Knowledge and appreciation of the challenges faced by educators
• Strong interpersonal and supervisory skills
• Strong written and verbal communication skills
• Ability to negotiate and mediate to attain win-win situations
Experience/Skills preferred:
• Bilingual in English and Spanish strongly preferred
• Fund development experience
• Program evaluation experience
License: Possession of a valid California Drivers License.
PHYSICAL REQUIREMENTS: The work requires a combination of the following physical requirements depending upon a given task, on a given day: 3 to 6 hours of sitting, face-to-face or verbal contact, finger dexterity, light grasping, eye-hand coordination, conversations and telephone conversations; up to 3 hours of standing, walking, bending, crouching, stooping, twisting, turning, firm grasping, reaching forward or overhead, pinching, driving, vision accuracy (far), depth perception, field of vision, accommodation, color vision; up to 3 hours of lifting, carrying or pushing/pulling 10lbs. or less; 6 to 8 hours of vision accuracy (near).
MENTAL REQUIREMENTS: The work requires a combination of the following mental requirements depending upon a given task, on a given day: abstract variables; interpreting, taking, comprehending and following instructions; standard problems; simple to complex- reading, writing, and math skills; spatial; clerical; forming, coordinating, analyzing, compiling, comparing, mentoring, negotiating, supervising, diverting, persuading, speaking-signaling, serving; performing simple repetitive tasks to varied, complex tasks; maintain work pace; relate to other people; influence other people; generalizing; evaluating; responsibility for direction.
WORK ENVIRONMENT: Work is performed indoors; using a computer or other office equipment; working alone; working around or with others.

* Retirement – Public Employees’ Retirement System (PERS) 2.5% @ 55 for “classic” members (employee pays 10.3% of salary); 2.0% @ 62 for new PERS members (employee pays 6.25%)
* Medical Plan:  Choice of P.E.R.S Health Plan providers; employee pays a portion of the monthly premium
* Dental Plan:  Delta Dental Plan of California with orthodontia coverage for children
* Dual Medical Coverage:  Employees who have medical coverage through another source (e.g. spouse) have the option to receive taxable cash in-lieu ($350 1-party, $500 2-party/family) or to contribute the amount towards an existing Deferred Compensation Plan
*      Section 125 Plan Benefits 
* Schedule: 4/9.5 hour workdays (Monday-Thursday)
* Vacation: 75 hours to start up to 225 after 25 years
* Sick Leave:  7.5 hours per month
* Life Insurance:  $60,000 City-paid policy
* Holidays:  13 days per year
* Floating Holiday:  initially prorated based on the hire date (8.33 hours per year)
* Employee Assistance Program:  Generous number of counseling sessions per year; available to employee and eligible family members
* Educational Incentive Program
* Administrative Leave:  45 hours per year
* Position represented by the Association of Intermediate Employee Group
This job is closed

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