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Police Records Clerk I/II
City of Burlingame, San Francisco/Peninsula

Clerical/Administrative Support

For more info contact:
(650) 558-7206
Close Date: Oct 13, 2013
Salary: $3,799.75 - $5,056.29 Monthly

The City of Burlingame is seeking a highly motivated individual to join our Police department as a Police Clerk I/II. 

Under the general supervision of the Communications and Records Supervisor, the Police Clerk I/II performs a variety of specialized typing, computer data entry, work processing, and clerical work involving the processing, filing and maintenance of the police department records, reports and documents.


ESSENTIAL FUNCTIONS (Include, but are not limited to the following)

·        Manage and provide information to the public and to city staff that requires the use of judgment and the application of policies, rules or procedures.

·        Copy, sort, file, retrieve and distribute a variety of documents and police reports, citations, warrants and other materials to appropriate personnel and to appropriate agencies.

·        Type, word process, record and file a variety of police records, reports and materials including memos, letters, reports, complaints, declarations, booking information, warrants, citations, and crime and traffic reports from hard copy or dictation.

·        Assemble, code, index, record and summarize a variety of police data including serious crime offenses, stolen, stored and towed vehicles, crime reports, booking sheets, file field interrogation cards and related documents.

·        Type or word process complex and sensitive correspondence, reports, forms and specialized documents from drafts, notes, dictated tapes or brief instructions; may compose routine correspondence and brief reports.

·        Handle basic financial transactions, which may include billing, invoicing, ordering of supplies and receiving monies.

·        Provide effective storage, maintenance, and control of property, evidence, and related supplies.

·        May prepare, update, and maintain a variety of calendars, schedules and appointments.

·        Perform related duties as assigned.


KNOWLEDGE/ABILITIES/SKILLS(The following are a representative of the knowledge/abilities and skills necessary for this position)

Knowledge of: Use and operation of personal computers and common computer applications; basic office practices and procedures, including filing systems and operation of standard office equipment; correct English usage, including spelling, grammar, and punctuation; and basic business arithmetic.


Ability to: learn to retain and use department policies and procedures and to explain them to the public; maintain a variety of records, reports, and files; communicate clearly (orally and in writing) with the public; understand and follow oral and written instructions; perform clerical procedures of a modern law enforcement department; obtain information from written reports; and do data entries into the departmental computer system perform clerical procedures with speed and accuracy; analyze situations accurately and adopt effective courses of action.


Skills to: Read and applying rules, policies, and procedures; organize, prioritize and coordinate own work flow; deal tactfully and effectively with a variety of people in hostile and/or difficult circumstances; make accurate arithmetic calculations; prioritize work and coordinate several activities simultaneously; use initiative and sound independent judgment within established guidelines; operate standard office equipment including personal computers and centralized telephone equipment; establish and maintain effective working relationships with those contacted in the course of work; type at a speed of 40 to 50 words per minute and attend and successfully complete a 40-hour basic records course when offered.



Sufficient education and experience to satisfactorily perform the duties of this classification.  A typical qualifying background would be at least one year of clerical experience, preferably in a law enforcement agency, and graduation from high school or possession of a GED certificate. Vocational or college level course work in business administration or a related field is highly desirable.



Candidates must be at least 18 years of age on date of appointment and have no felony convictions or disqualifying criminal history.



Use independent judgment and initiative particularly when dealing with the public; establish and maintain cooperative working relationships with citizens, peers, police personnel and employees in other departments; remain calm and exercise good judgment; may be required to work evenings, weekends, holidays, etc.; sit for long periods of time at a desk; viewing a computer screen while using a computer keyboard and doing data entry; stretch, kneel, stoop, bend and twist body when viewing, locating, or retrieving files, obtaining reports, additional supplies, etc. Ability to read and comprehend written documents, computer screens, cash register buttons and tapes, postage meter numbers, typewriter and computer keyboard, copy machine instructions, microfilm documents, etc. Ability to hear and understand normal conversation, verbal directions, questions from the public, telephone callers, etc.


The Selection Process

All applications will be reviewed for relevant education, experience, training and other job related qualifications. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in the selection process. The candidates who best match the needs of the City will be invited to participate in an oral panel interview process. An eligibility list for this position will be established from those who pass the oral panel interview with a score of 70% or higher. The list will remain in effect for at least one year unless exhausted sooner.


The department will invite the most qualified candidates from the eligibility list to a final department interview. Police Chief will make the final appointment. Salaries for new employees are established at the department level interview. All new hires are required to successfully pass a one year probationary period.


Prior to appointment, candidates will be required to:

·       successfully complete and pass a polygraph examination, fingerprinting, and a thorough background investigation.

·       comply with the Immigration Reform and Control Act of 1986. All new employees are required to provide proof of identity and authorization to work in the United States at date of hire. 

·       present an original social security card.

The Application Process

Applicants are encouraged to apply on-line at Applications submitted without the completed supplemental questions will be considered incomplete and disqualified from this recruitment process. 


Applications are also available at City of Burlingame

                                                      Human Resources Department

                                                      501 Primrose Road

                                                      Burlingame, CA 94010

                                                      Or by calling (650) 558-7297


The following dates are tentative and subject to change based on the needs of the City.


Deadline to apply:         October 30, 2013 at 5:00pm or upon receipt of first 300 qualified applications

Panel Interview :           Tentatively scheduled for the week of November 11, 2013.

Dept. Interview:            Tentatively scheduled for the week of November 18, 2013



The City of Burlingame offers a competitive salary and benefits package. The salary range for this position is currently $3,799.75 - $5,056.29 per month.
The City provides:
·       Retirement: CalPERS 2.5% at 55 or 2.0% at 62 benefit formula depending on membership status.
·       Health Insurance: Choice of CalPERS Medical plans. City currently pays 100% of medical premium up to $1,738.44 per month for family medical coverage. City pays 100% of premium for dental and vision for employee and dependents.
·       Long-Term Disability Insurance: Plan pays 60% of monthly salary ($3,500 max).
·       Term life insurance: Policy in the amount of $75,000.
·       Vacation: Vacation leave of 10 days for the first 4 years and increases with years of service.
·       Holidays: Fourteen paid holidays per year (includes 2 floating holidays).
·       Sick Leave:12 days per year.
·       Deferred Compensation: City contributes $97.50 per month matching contribution to a choice of 457 plans.
·       Section 125 Flex Benefit: Un-reimbursed Medical and Child Care expenses.
·       Reduced fee for City Recreation fitness classes.


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