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City of Pacifica Logo

Administrative Clerk II
City of Pacifica, San Francisco/Peninsula

Clerical/Administrative Support

For more info contact:
HR1@ci.pacifica.ca.us
(650) 738-7303
Close Date: Oct 24, 2013
Salary: $23.53 Hourly

Final Filing Date: Upon receipt of first 150 qualified applications


 




The City of Pacifica’s


 


Public Works Department


 




 


is recruiting for a Temporary

 


Administrative Clerk II


 


 


The City of Pacifica is recruiting for a temporary Administrative Clerk II position for the Department of Public Works and invites you to be one of the first 150 qualified applicant to immediately apply. 



THE JOB:  This is a temporary non-benefited position working up to 37.5 hours per week.  


ESSENTIAL FUNCTIONS;  Ability to perform clerical work and to type 50 wpm, using computer equipment; ability to communicate effectively with the public and other employees both in person and using email and the phone.


EXAMPLES OF DUTIES:  Type correspondence, memoranda, reports and other materials; type from rough draft copy, marginal notes or verbal instruction; perform clerical work requiring the interpretation of established policies and procedures; check and review a variety of data for accuracy, completeness and conformity to established standards; interpret departmental procedures for other employees and the public; make appointments and arrange meetings; collect and interpret data for records and reports; make arithmetical calculations; maintain mailing lists, files and compose routine correspondence; proficient in use of personal computers and standard software programs.


EDUCATION AND EXPERIENCE:  Any combination of education and experience equivalent to graduation from high school AND two years of experience in clerical work in an office setting. Knowledge of modern office practices and procedures; knowledge of correct punctuation, spelling and grammatical usage. Proficiency in Microsoft Word and Excel a must, experience with Outlook is preferred.


SALARY RANGE:  The salary range is $23.53 per hour;


PHYSICAL DEMANDS:  The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.


WORK ENVIRONMENT:  The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet, but can be moderately noisy depending on specific location. The work environment can be quite hectic and requires an ability to perform multiple tasks and maintain considerable tact when dealing with others, regardless of how they treat you.


SELECTION PROCESS:  Apply immediately. The most qualified candidates will be invited to a written examination, followed by an oral panel interview that may include a practical exercise, date to be determined. The City of Pacifica Human Resources Department will provide assistance to disabled applicants upon at least 48 hours advance notice. The selected applicant must pass a background check that includes fingerprinting, and a pre-employment medical examination. In accordance with Federal law, the City of Pacifica will only hire individuals who are legally authorized to work in the United States. As a condition of employment, you will be required to present proof of your identity and employment eligibility.


Ideal Candidate:

You are the ideal candidate if you have the ability to perform the following duties and have the necessary skills.

DUTIES:  Excellent customer service skills to communicate effectively with the public both telephonically and in person in the frontline position. Office Administration - Proficiency in Microsoft Word and Excel in the preparation of documents; payroll processing; data entry; filing, public mailings; other duties as assigned. Ability to use the Internet to assist with reserach. Act as liaison between the various departments within the City of Pacifica and the public. Other clerical duties may include planning of events, maintaining training calendars, department calendar on Outlook, attendance/payroll documentaton.

SKILLS: Multi-task in a busy environment. Outstanding customer service phone and counter skills, proficient in math and computer programs; Excel, Word, Internet, Outlook, database programs. Ability to interact in a teamwork environment.

This job is closed

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