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City of Alameda Logo

Utility Support Services Supv & Procurement Admin
2013-33R, Support Services Supv
City of Alameda, East Bay

Utilities

For more info contact:
hr@alamedaca.gov
(510) 747-4900
Close Date: Jan 2, 2014
Salary: $85,306.00 - $103,688.00 Annually

 NATURE OF POSITION


Under general supervision, manages the electric utility's procurement function, and support services section including centralized purchasing program, RFP/RFQ process, contracts,  storeroom operations, pool  vehicle fleet operations, surplus property and record retention programs, facilities and grounds maintenance, supervises and coordinates the work of assigned staff; performs other related work as required.

 

EXAMPLES OF DUTIES


  1. Directs, oversees, and participates in the section’s work plan; assigns work activities, projects and program; monitor work flow; review and evaluate work products, methods and procedures.

  2. Plans, coordinates and supervises the work of staff engaged in procurement and support service functions such as purchasing, RFP/RFQ and contract management, central stores, fleet management and operations, facilities and grounds maintenance, mail processing, surplus property and records retention programs.

  3. Manages procurement of materials and services for all electric utility divisions including the purchase of materials unique to electric utility operations.

  4. Develops, plans and implements division goals and objectives; recommends and administers policies and procedures.

  5. Oversees purchasing administration by agreement, contract, or purchase order; may plan, coordinate, and participate in physical inventories.

  6. Develops and manages RFP/RFQ processes including developing the bidders list including small business programs, coordinating receipt of, processing and evaluating of bids, quotations, requisitions, purchase orders, agreements, contracts, etc., as requested; develop specifications and administers contracts as requested.

  7. Directs and administers central Storeroom shipping, receiving and inventory control operations; develops and implements systems and procedures for the sale of surplus or obsolete material and equipment.

  8. Supervises the electric utility's record retention program.

  9. Supervises maintenance of electric utility buildings, grounds and equipment, janitorial work and HVAC and office equipment repair.

  10. Administers the electric utility's pool vehicle fleet operations including procurement, maintenance, and disposal of vehicles; supervises and directs vehicle and equipment auctions for the pool vehicle fleet.

  11. Supervises, trains and evaluates assigned staff.


 

EMPLOYMENT STANDARDS

Possession of the employment standards does not assure advancement to the Examination or placement on the Eligible List. This is a competitive examination where a candidate’s performance in the Examination will be judged in comparison with the performance of other candidates. To be considered, applicants should possess the combination of education and experience necessary to prove the required knowledge and abilities for the position.  A typical way to obtain the knowledge and abilities would be:

Education/Experience


  1. Bachelor’s degree from an accredited four year college or university with major course work in material management, purchasing, economics, accounting, finance, business or public administration, or a related field. 

     

  2. Four years responsible professional purchasing and warehousing experience in a large scale operation. 


 

Other Requirements


  1. Possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.

  2. Certificate as a Certified Purchasing Manager as awarded by the National Association of Purchasing Management is desirable.

  3. Certificate as a Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) by the California Association of Public Procurement Officials is highly desirable.


 

Knowledge of governmental purchasing principles, practices, and methods, RFP/RFQ process,  inventory control and warehouse operations; utility materials and equipment; vehicle procurement and maintenance; applicable federal, state and local laws; computerized financial systems; and modern business practices.

 

Ability to effectively assess, plan, develop, implement and maintain plans and controls for purchasing, warehousing, fleet operation programs, facilities and grounds maintenance, inventory control and records retention; evaluate bids; prepare specifications and contracts; make sound recommendations; interpret, apply and explain established policies, procedures, rules and regulations; coordinate inter-departmental activities; evaluate administrative, legislative, utility-specific information; interpret computerized information and  computer software skills ; establish and maintain accurate records; prepare clear, concise and accurate reports; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish and maintain effective working relationships with employees and the general public; exercise sound judgment within established policy and regulatory guidelines; resolve complaints and problems; and supervise, train and evaluate assigned staff.

 

SELECTION PROCESS

 

PART I:         A review of all application materials, including the City Application form, Supplemental Questionnaire, and a current resume, to identify those applicants who meet the minimum requirements for acceptance into the exam.  Resumes will not be accepted in lieu of completed City application forms.

 

PART II:        An evaluation of those applications and Supplemental Questionnaires to select those best qualified to continue in the exam.  FAILURE TO SUBMIT THE SUPPLEMENTAL QUESTIONNAIRE OR RESUME WILL REMOVE AN APPLICANT FROM CONSIDERATION.

 

PART III:       A Job Related Qualifications Appraisal Interview (weighted 100%).  The Panel will conduct a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Numerical ratings will be assigned to candidate applications, supplemental questionnaires, and resumes based on information submitted.  Candidates receiving a score of 70% or more will have their names placed on an Eligible List.  The five (5) names highest on the list are certified to the department(s) having vacancies.  Placement on an Eligible List does not guarantee employment.  Tie scores will be broken by giving priority to the candidate based on the earliest application date.  Prior to appointment, a thorough reference check will be conducted.  Final selection will be made from the Eligible List by the Department Head. 

Federal law requires that, prior to employment, you must furnish proof of your identity and eligibility for employment in the United States.

 

APPLICATIONS


  1. Apply ONLINE at http://alamedaca.gov/human-resources/job-opportunities or

  2. Apply IN-PERSON at the City of Alameda Human Resources Department (Monday-Thursday, 8am-6pm) at 2263 Santa Clara Avenue, Room 290, Alameda, CA 94501


Applications along with Supplemental Questionnaire must be filed no later than closing time on the last date to apply.  No photocopies or facsimiles are accepted.  It is the applicant's responsibility to allow adequate delivery time.  Resumes will not be accepted in lieu of a completed City Application. 

 

VETERAN’S PREFERENCE CREDIT:  A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran’s preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service.  NO OTHER DOCUMENTATION WILL BE ACCEPTED.


 


AN EQUAL OPPORTUNITY EMPLOYER

The City of Alameda encourages minorities, women and the disabled to apply.  It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, political affiliation, religious creed, color, national origin or age.  Qualified disabled persons must be able to perform the essential functions of the position with reasonable accommodations.  No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace.  Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons.  Requests for reasonable accommodation should be made in advance to the Human Resources Department.  Hearing Impaired TDD (510) 522-7538.

 

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

 


Benefits:

For Benefits information, please visit our website at:  http://alamedaca.gov/human-resources/benefits. A detailed summary for this position can be found under Management and Confidential Employees Association.

This job is closed

Supplemental Questionnaire Required
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