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City of Roseville Logo

Finance Clerk I/II
City of Roseville, Sacramento/Metro Area

Finance

For more info contact:
humanresources@roseville.ca.us
(916) 774-5475
Close Date: Jan 16, 2014
Salary: $2,669.00 - $4,132.00 Monthly

FINAL FILING DATE: Accepting the first 50 qualified applications or closing no later than 5:00 p.m., Thursday, January 30, 2014, whichever occurs first.


TENTATIVE TEST DATE: Written Exam: February 13, 2014 Oral Interview Exam: February 26 & 27, 2014


THE POSITION

The Human Resources Department is accepting applications for the full-time position of Finance Clerk I/II in the Finance – Utility Billing Department. The normal work schedule will be Monday through Friday from 8:30 a.m. – 5:30 p.m. or 8:00 a.m. – 5:00 p.m. Bilingual English/Spanish speaking preferred.


DEFINITION

To perform a variety of customer service duties in support of specific assigned functional areas; to support other Utility Billing staff; to prepare, maintain, and process financial transactions, utility payments and a variety of utility customer requests; and to provide internal and external customer service.


DISTINGUISHING CHARACTERISTICS

Finance Clerk I
- This is the entry level class in the Finance Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Finance Clerk I is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.


Finance Clerk II - This is the journey level class in the Finance Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.


This class is distinguished from that of the Senior Finance Clerk in that the latter is an advanced journey level class responsible for highly complex clerical accounting work and may exercise technical and functional supervision over assigned staff.


SUPERVISION RECEIVED AND EXERCISED:


Finance Clerk I


• Receives immediate supervision from assigned management or supervisory staff; and technical and functional supervision from a Senior Finance Clerk.


Finance Clerk II


• Receives general supervision from assigned management or supervisory staff; and technical and functional supervision from a Senior Finance Clerk.

• May exercise technical and functional supervision over lower level staff as appropriate.


EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:


• Provide customer service at the counter, by telephone, or e-mail; receive money and issue receipts; balance daily cash drawer.

• Assist the public and City employees by answering inquiries about departmental policies, procedures and programs related to utility billing, licensing, accounts payable/receivable, , or consolidated billing.

• Provide clerical support to department staff; make copies of documents as needed; handle correspondence by typing memoranda, letters and reports as required; distribute correspondence, and process incoming and outgoing mail.

• Maintain books, records, and files; assist with processing of documents such as invoices, purchase orders, warrants, tax statements, and other records.

• Work with ledger accounts and other records; maintain subsidiary ledgers; accumulate records and statistics related to departmental operations.

• Research and resolve discrepancies; respond to customer questions regarding utility bills; set up payment arrangements.

• Print service orders and coordinate with other City departments for the turn on and off of utilities.

• Maintain records of monies received; post to ledgers, reconcile, balance and audit accounts; assist in preparing financial statements; quarterly tax returns and fiscal year end reports; complete bank deposit documentation.

• Review invoices for complete and accurate coding, taxes, discounts and totals; match invoices to purchase orders; allocate purchases to correct accounts.

• Process check and invoice print runs, credit card payments, electronic fund transfers, positive pay and file transfers to financial institutions.

• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

• Perform related duties as assigned.


MINIMUM QUALIFICATIONS


Finance Clerk I


Knowledge of:


• Modern office procedures, methods and computer equipment.

• Basic methods of record keeping, including personal computer uses related to spreadsheet and database applications.

• Basic mathematical calculations.

• English usage including spelling, punctuation and grammar.

• Principles of customer service.


Ability to:


• Learn to perform a variety of customer service duties in support of specific assigned functional areas.

• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.


• On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.

• Learn to operate a personal computer for data entry, inquiry, and report generation.

• Maintain confidentiality of a wide range of sensitive information.

• Make accurate mathematical calculations.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain cooperative relations with those contacted during the course of work.


Experience and Training

Experience:


• No experience is required.


AND


Training:


• Equivalent to the completion of the twelfth grade; supplemental course work in accounting, office management, computer science or related field is desirable.


License or Certificate


• Possession of, or ability to obtain, a valid California Driver’s License.


Finance Clerk II


In addition to the qualifications for the Finance Clerk I:


Knowledge of:


• Methods and practices of bookkeeping and financial/statistical record keeping.

• Basic practices of handling cash and various methods of payment.


Ability to:


• Independently perform difficult and responsible clerical work involving financial and related statistical record keeping.

• Respond to and assist in resolving difficult and/or sensitive inquiries related to financial accounting records and processes.

• Interpret and apply City municipal codes, policies and procedures.


Experience and Training

Experience:


• Two years of responsible experience performing duties comparable to that of a Finance Clerk I in the City of Roseville.


AND


Training:


• Equivalent to the completion of the twelfth grade; supplemental course work in accounting, office management, computer science or related field is desirable.


License or Certificate


• Possession of, or ability to obtain, a valid California Driver’s License.


SELECTION PROCESS

Applications will be screened and those applicants meeting the minimum qualifications will be invited to a written exam which is pass/fail. Those candidates achieving a passing score on the written exam will be invited to an oral interview exam weighted 100%. Scores earned from the oral exam will establish the Employment List. Candidates within the top five ranked scores will be certified to the department for final consideration. Final appointment is contingent upon a background check, passing a City-paid pre-employment medical exam, a drug and alcohol screening test, and a fingerprint check.




 


Benefits:

For more information regarding the City's benefits, visit our web site at http://www.roseville.ca.us/hr/benefits.asp.  This position is in Local 39. 

This job is closed

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