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Administrative Officer/Business Manager - PBCE
Job ID 4212
City of San Jose, South Bay

City Administration

For more info contact:
(408) 535-1285
Close Date: Aug 27, 2014
Salary: $83,235.00 - $127,087.00 Annually


About the Department of Planning, Building, and Code Enforcement



The Department of Planning, Building and Code Enforcement (PBCE) recommends and implements policies which guide the physical and economic development of San José toward the achievement of community goals. The Department promotes the City’s viability and quality through enforcement of land use, construction, health, safety, and environmental regulations.


The Department has a staff of approximately 290 employees and includes four divisions:


• The Planning Division administers current development projects, processes development applications in conformance with City policies and objectives, and conducts long-range planning activities such as implementation of the Envision San José 2040 General Plan. The Division provides support to the Planning Commission and the Historic Landmarks Commission. The Planning Official manages this Division.


• The Building Division conducts plan review and field inspection of construction projects to ensure conformance with health and safety requirements. The Division operates the City’s Permit Center. The Chief Building Official manages this Division.


• The Code Enforcement Division utilizes education and enforcement tools to facilitate compliance with Municipal Codes designed to maintain a healthy, safe and clean environment, carry out land use policy, and preserve the quality of life standards that residents and businesses enjoy. The Code Enforcement Officer manages this Division.


• The Administrative Division manages the Department’s budgetary and technology systems, enabling the Divisions to provide their respective services. The Administrative Officer manages this Division.


About the Position

The Administrative Officer position for the Department of Planning, Building, and Code Enforcement is responsible for the budget development of the operating and capital improvement programs, monitoring and control of expenditures, position control, staffing projections and processing contracts, as well as the day to day financial operations of payroll, accounts payable and accounts receivable. This position is responsible for several fee programs in the Department including Development Services, Multiple Housing, and Local Enforcement Authority programs. The position assists in the budget preparation and fee program for the development related functions in the Public Works and Fire Departments. This position is also responsible for all departmental administrative functions including recruitments, training, employee relations, safety, disability management, and information technology, including the supervision of 17 FTE. The Administrative Officer serves as a consultant to the department’s Senior Management Team on all fiscal and administrative matters. This position is the controlling point for administrative research and is responsible for troubleshooting all financial and procedural questions as they arise and for ensuring that City policy and procedure are followed. The Administrative Officer reports directly to the Department Director


Due to the complexity, confidentiality and scope of authority involved, this position requires someone who handles multiple assignments well in a complete and timely fashion with the ability to work independently/autonomously. This position also requires an individual who can provide a high level of leadership, vision and strategic planning in the management for all administrative processes in the Department of Planning, Building, and Code Enforcement.


To Learn More and To Apply


To view the full announcement for this exciting opportunity with the City of San Jose and to apply online, please visit the City of San Jose’s employment page at, under Job Opportunities, click on “all City Job Openings” link.
This job is closed


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