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City of Alameda Logo

Administrative Services Coordinator-AMP
2017-15
City of Alameda, East Bay

Purchasing

For more info contact:
[email protected]
(510) 747-4900
Close Date: Apr 20, 2017
Salary: $69,317.00 - $84,255.00 Annually

Administrative Services Coordinator-AMP


 


OPEN EXAMINATION: All qualified individuals may apply


 


SALARY RANGE: $69,317-$72,783-$76,422-$80,243-$84,255 annually plus excellent benefits.


 


APPLICATION DEADLINE: April 20, 2017 at 5:00 p.m.


 


DATE OF EXAMINATION: Candidates will be notified by email


 


NATURE OF POSITION



Under direction provides entry level management assistance in the planning, coordinating and supervision of Alameda Municipal Power (AMP) operating programs, administrative studies and special projects. Positions allocated to this class perform basic administrative and budgetary research and analyses and provide recommendations. They are expected to perform routine analytical work requiring a basic knowledge of administrative principles and analytical practices. Work in the class is distinguished from that of higher classes in that it is routine. Initially supervision and training are given in detail and as the incumbent becomes more capable, works with a higher degree of independence. Work in the class is distinguished from that of technical, administrative support, and clerical classes in that it requires strong administrative and analytical skills.


 


EXAMPLES OF DUTIES



1. Assists in the administration of specific work units, programs, projects and/or assignments; conducts organizational, administrative and fiscal studies and makes appropriate recommendations.
2. Surveys, collects and reviews information on operational and administrative problems; prepares reports and correspondence.
3. Performs work flow and space needs and utilization studies, revises forms, records, systems and procedures; analyzes and develops work procedures such as work simplification, methods improvement and computer applications.
4. May assist in preparation of applications for monetary grants and the handling of details of grant administration including contracts with federal, state and local agencies.
5. Performs statistical and clerical work including word processing and document production; procures supplies and equipment; conducts unit inventory and control.
6. Confers with other departments, public officials, consultants and citizens and explains City policies and procedures; makes presentations on assigned projects and programs.
7. May assist in budget preparation and administration.
8. May administer various staff functions of the department.
9. May supervise, train and evaluate assigned staff.


 


EMPLOYMENT STANDARDS



Possession of the employment standards does not assure advancement to the Examination or placement on the Eligible List. This is a competitive exam where a candidate’s performance and suitability for the position will be judged in comparison with the core competencies required for the job. To be considered, applicants should possess the combination of education and experience necessary to provide the required knowledge and abilities for the position. A typical way to obtain the knowledge and abilities would be:



Education/Experience



1. Graduation from high school supplemented by college coursework in public or business administration.
2. Two years of responsible administrative or supervisory clerical experience involving word processing and document production
3. Possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.


 


KNOWLEDGE OF the general principles of modern public administration including budget and finance, business statistics, research and analysis, management and administrative methods, human resources administration, procurement and general staff work and reporting. ABILITY TO perform both complex and routine administrative and clerical work with speed and accuracy including word processing and document production; utilize computer equipment and information for data analysis; interpret and apply established AMP and City policies, procedures and codes; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records; communicate effectively; establish and maintain effective working relationships with employees and the general public and supervise, train and evaluate assigned staff.


 


EXAMINATION PROCESS


 


The examination process may include an application and supplemental questionnaire evaluation, a written exam, a performance exam, and/or an oral interview. The examination process may test for, but is not limited to the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate’s technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance. If applicants have not received written notice of at least one week prior to the tentative test date listed in the flyer, they should contact the City of Alameda Human Resources Department at (510) 747-4900.


 


Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the City’s Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Tie scores will be broken by giving priority to the candidate based on the earliest application date. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires the prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by the U.S. Department of Justice.


 


APPLICATIONS



1. Apply ONLINE at http://www.cityofalamedaca.gov/City-Hall/Job-Opportunities or
2. Apply IN-PERSON at the City of Alameda Human Resources Department (Monday-Thursday, 8am-6pm) at 2263 Santa Clara Avenue, Room 290, Alameda, CA 94501
Applications with the Supplemental Questionnaire must be filed no later than 5:00 p.m. on the last date to apply. No photocopies or facsimiles are accepted. It is the applicant's responsibility to allow adequate delivery time. Resumes will not be accepted in lieu of a completed City Application.


 


VETERAN’S PREFERENCE CREDIT: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran’s preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.


 


AN EQUAL OPPORTUNITY EMPLOYER



The City of Alameda encourages minorities, women and the disabled to apply. It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, gender identity, political affiliation, religious creed, color, national origin or age. Qualified disabled persons must be able to perform the essential functions of the position with or without reasonable accommodations. No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace. Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons. Requests for reasonable accommodation should be made in advance to the Human Resources Department. Hearing Impaired TDD (510) 522-7538.


 


The information contained herein is subject to change and does not constitute either an expressed or implied contract.


 



Benefits:

For Benefits information, please visit our website at:  http://alamedaca.gov/human-resources/benefits. A detailed summary for this position can be found under Electric Utility Professionals Association of Alameda.

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