Close Date: May 2, 2017
Salary: $21.60 - $30.39 Hourly
City of Alameda • California
OPEN EXAMINATION: All qualified individuals may apply.
ANNUAL SALARY RANGE: $21.60 to $30.39 Hourly (Plus Excellent Benefits)
APPLICATION DEADLINE: Tuesday, May 2, 2017 at 5:00 PM
DATE OF EXAMINATION: Tentatively Scheduled for the Week of May 15, 2017. (Candidates will be notified by email.)
NATURE OF POSITION
Under general supervision performs a variety of routine clerical accounting work and performs other related work as required. Positions assigned to this class perform clerical accounting work of average difficulty. Work in the class is characterized by the independent application of computerized accounting and financial management systems, methods and procedures, and by the independent performance of duties and decision making with guidance available for unusual or special circumstances. Work is distinguished from that of higher classes by the routine nature of the work performed and by the limited level of independent responsibility. Initially supervision and training are given in detail and as the incumbent becomes more capable, works with a higher degree of independence. Work in the class is distinguished from that of lower classes by the more advanced level and scope of duties involved. Work performed will vary according to position assignment, which may include work in one or more, of the following: accounts receivable, accounts payable, payroll time keeping, general ledger, budget, purchasing, auditing or revenue collections.
EXAMPLES OF DUTIES
- Performs a variety of routine clerical accounting duties involved in the preparation, maintenance and processing of accounting records and financial transactions.
- Reviews various documents including forms, applications, invoices, deposit slips, and other records for arithmetical accuracy and consistency applying established coding and record keeping practices.
- Assembles, sorts, tabulates, codes, and files fiscal and statistical data; makes arithmetical calculations and verifies totals and extensions; performs computer data entry and/or maintains manual records to post, adjust, and balance accounts; allocates funds to correct accounts according to established procedures; balances and reconciles accounts.
- Maintains various ledgers, registers, journals, spreadsheets, payroll time records, inventories and other financial records according to established practices.
- Collects and accounts for money; issues vouchers and receipts; maintains petty cash, operates a cash register, and prepares deposits as assigned.
- May confer with the general public relative to the issuance of business licenses and other applicable ordinances, codes and regulations; reviews applications and computes fees; follows up with appropriate applications and records changes; sends out and processes renewal notices; collects delinquent payments and performs various audits as needed.
- Prepares and processes various bills and invoices; prepares entries, tabulations, forms, and routine documents according to established guidelines; maintains files; operates data terminals, calculators, and other standard office equipment as required.
- Provides information, routes inquiries, resolves complaints and interprets and explains policies and procedures.
- Prepares reports, statistics, and summaries and may assist with various projects or activities as assigned.
- May perform a variety of general office support duties such as opening, distributing and processing mail, ordering supplies, filing, answering telephones, greeting the public, and performing general document production.
Possession of the employment standards does not assure advancement to the Examination or placement on the Eligible List. This is a competitive examination where a candidate’s performance in the Examination will be judged in comparison with the performance of other candidates. To be considered, applicants should possess the combination of education and experience necessary to prove the required knowledge and abilities for the position. A typical way to obtain the knowledge and abilities would be:
Education/Experience & Other Requirements
- Graduation from high school.
- Two years of bookkeeping or statistical record keeping experience including maintenance and review of financial records and collecting and accounting for funds.
- Ability to type from clear printed copy at a speed of 35 net words per minute. TYPING CERTIFICATE REQUIRED WITH APPLICATION.
- Ability to operate 10-key calculator by touch.
KNOWLEDGE OF the principles and practices of general accounting, bookkeeping and financial record keeping and reporting; automated accounting systems; basic mathematical principles; modern office procedures, methods and equipment including computers and designated supporting applications such as spreadsheets. ABILITY TO perform routine clerical accounting work and perform arithmetic calculations and operations with speed and accuracy; effectively operate a variety of modern office equipment including computers and designated related software; utilize automated data processing and computerized accounting and financial management systems; interpret, apply and explain established policies; procedures and codes; compile and review information; prepare records and reports; work effectively under pressure and with frequent interruptions; use initiative and exercise independent judgment; establish and maintain accurate records; communicate effectively, establish and maintain effective working relationships with employees and the general public.
The examination process may include an application and supplemental questionnaire evaluation, a written exam, a performance exam, and/or an oral interview. The examination process may test for, but is not limited to the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate’s technical knowledge and overall suitability for the position.
COMPLETE APPLICATIONS MUST BE ACCOMPANIED BY:
1) SUPPLEMENTAL QUESTIONNAIRE,
2) VALID TYPING CERTIFICATES
A VALID TYPING CERTIFICATE MUST be issued by an educational institution, public agency, or professional service which routinely provides typing verification documentation in their normal course of business and INCLUDE:
- Name of the applicant
- Date the test was administered (must be within one year prior to the application deadline)
- Duration of the test (5 minutes minimum)
- Gross and Net words per minute (minimum speed of 35 net words per minute)
- Number of errorsName and telephone number of the organization/agency that administered the test.
Self-administered, online typing certificates will NOT be accepted. Typing tests are administered at the Alameda One-Stop Business and Career Center, EASTBAY Works, or other staffing/temporary employment agencies.
Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance. If applicants have not received written notice at least one week prior to the tentative test date listed in the flyer, they should contact the City of Alameda Human Resources Department at (510) 747-4900.
Candidates passing all components of the examination process will placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the City’s Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Tie scores will be broken by giving priority to the candidate based on the earliest application date. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required the U.S. Department of Justice.
- Apply ONLINE at http://www.alamedaca.gov/human-resources/job-opportunities, or
- Apply IN-PERSON at the City of Alameda Human Resources Department (Monday-Thursday, 8 a.m.- 6 p.m.) at 2263 Santa Clara Avenue, Room 290, Alameda, CA 94501
Applications along with Supplemental Questionnaire and Typing Certificate must be filed no later than 5:00 p.m. on the last date to apply. No photocopies or facsimiles are accepted. It is the applicant's responsibility to allow adequate delivery time. Resumes will not be accepted in lieu of a completed City Application.
VETERAN’S PREFERENCE CREDIT: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran’s preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.
AN EQUAL OPPORTUNITY EMPLOYER
The City of Alameda encourages minorities, women and the disabled to apply. It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, gender identity, political affiliation, religious creed, color, national origin or age. Qualified disabled persons must be able to perform the essential functions of the position with or without reasonable accommodations. No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace. Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons. Requests for reasonable accommodation should be made in advance to the Human Resources Department. Hearing Impaired TDD (510) 522-7538.
The information contained herein is subject to change and does not constitute either an expressed or implied contract.
For Benefits information, please visit our website at: http://alamedaca.gov/human-resources/benefits. A detailed summary for this position can be found under Alameda City Employees Association.