Close Date: May 31, 2017
Salary: $3,496.00 - $4,552.00 Monthly
DEFINITION:The current vacancy is in the Alhambra Police Department. Future vacancies in other City Departments may be filled from the eligibility list established by this recruitment. Under general supervision, to perform a variety of moderately difficult to complex clerical duties requiring the technical evaluation of information, and the use of advanced clerical skills; and to provide lead supervision to others engaged in clerical activity as assigned; and perform other related duties as assigned.
DUTIES: The Clerical Assistant III will perform moderately difficult to complex clerical duties and route technical work; evaluate and compile information from a variety of materials, documents, and records; apply knowledge of policies, procedures, and applicable regulations to complete work; provide information to the public and interdepartmental personnel which requires judgement and the interpretation of technical information, laws, policies, and procedures pertinent to area of specialization; prepare, process, and maintain a variety of documents including departmental payroll, personnel records, resolutions/ordinances, insurance claims, purchase requisitions, invoices, permits, documents and reports; compose, format, and type a variety of correspondence, standard forms, charts, proposals, and specifications from verbal instructions or written copy; proofread for correct grammar, spelling, and punctuation; sort and file a variety of materials and documents; maintain files or indexes; purge file system and ensure the destruction or microfilming of purged records; receive or prepare a wide variety of documents; file, stamp, assemble, match, sort, and tabulate data and proofread for completeness and accuracy; operate a wide variety of office machines and equipment; greet the public by telephone and in person; respond to inquiries; may train, supervise, and review the work of clerical support personnel; may handle confidential information regarding controversial matters or affairs of a sensitive nature with diverse implications; perform a variety of difficult and complex duties requiring technical evaluation of information; may supervise the work of others engaged in clerical activity; provide primary secretarial support to a City division head through the use of administrative/technical skills; and perform related duties as assigned.
QUALIFICATION GUIDELINES:: Equivalent to completion of the twelfth grade and two (2) years of increasingly responsible experience in general office/clerical work requiring the application of policies and procedures and the composition of correspondence or routine reports. Fluency in Spanish, Chinese (Mandarin or Cantonese), or Vietnamese is desirable.
Knowledge of: modern office procedures, methods, and equipment including Window based computer programs, preferably Microsoft Word; Excel; principles of business letter writing and basic report preparation; principles and procedures of record keeping; English usage, spelling, grammar and punctuation; and basic mathematical principles.
Ability to: learn and apply the rules, regulations, policies, and procedures applicable to the office, work area, or department to which assigned; perform a wide variety of difficult and responsible clerical work; work independently in the absence of supervision; understand and follow oral and written instructions; establish and maintain records and files; assemble data and compile report information; type accurately at a minimum speed of 45 wpm; respond to requests and inquiries from the general public; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with employees and the public.
Possession of a valid California driver’s license is required when operating any city vehicle.
Effective January 1, 2013, new members to CalPERS or an agency with CalPERS’ reciprocity will be subject to the provisions of the Public Employees’ Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 6.25% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS’ reciprocity, or who have less than a six month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the City pays 2% of the employee’s contribution to the Public Employees Retirement System (PERS).