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City of Alameda Logo

Senior Management Analyst
2013-01PR
City of Alameda, East Bay

Clerical/Administrative Support

For more info contact:
HR@ci.alameda.ca.us
(510) 747-4900

This Recruitment is open to City of Alameda Employees Only

Close Date: Jan 3, 2013
Salary: $85,306.00 - $103,688.00 Annually

NATURE OF POSITION


Under administrative direction, provides highly responsible, specialized management assistance by planning and directing comprehensive programs, studies and projects and performs other related work as required. The current opening is assigned to administer and manage comprehensive, specialized projects and studies, as well as other management generalist duties as assigned.


 


EXAMPLE OF DUTIES



  1. Manages comprehensive specialized functions, projects and/or studies, such as the LAFCO annexation in to the Alameda County EMS District and the EMT 2010 Program.

  2. Prepares grant applications, coordinating with grantors, developing quantitative and qualitative reports, and ensuring compliance with all grant requirements.

  3. Monitors and evaluates impact of specialized federal and state legislation and court rulings; develops or adjusts programs and procedures to ensure compliance.

  4. Develops and implements programs, systems, procedures and operating methods; develops and revises policies and procedures.

  5. Plans and directs administrative services for a major department or division; recommends and implements improved methods and procedures. Oversees the Department Safety Accessibility Program including coordination with local community based organizations and the Alameda Housing Authority.

  6. Plans and directs major departmental functions, programs or activities involving comprehensive specialized administrative operations; may administer specific program areas. Oversees the management of policies and procedures program, including the Department’s Custodian of Records and oversight of the Department’s document management program.

  7. Conducts research and analytical studies on a variety of programs and issues; coordinates and expedites reports and program information from City departments; develops procedures, formulates recommendations and prepares reports and correspondence.

  8. Coordinates contract arrangements with other agencies and private parties.

  9. Assists Department Head in determining priorities, methods, standards, and work sequences necessary to achieve objectives.

  10. Confers with other departments, public officials, consultants and citizens and explains City policies and procedures; makes presentations on assigned projects and programs.

  11. Works closely with other City departments, public officials, and the public on many programs and issues.

  12. Provides staff support to committees or commissions or individuals as assigned.

  13. Assists in budget preparation and administration. Oversees the Department’s ambulance billing activity including contract management with billing and collection agencies.

  14. Administers various staff functions of the department.

  15. May supervise, train and evaluate assigned staff.



 


EMPLOYMENT STANDARDS


Possession of the employment standards does not assure advancement to the Examination or placement of the Eligible List. This is a competitive exam where a candidate's performance in the Examination will be judged in comparison with the performance of other candidates.  To be considered, applicants should possess the combination of education and experience necessary to provide the required knowledge and abilities for the position.  A typical way to obtain the knowledge and abilities would be:




Education/Experience & Other Requirements


Education:  Graduation from an accredited four year college or university with major course work in public or business administration or related field.



Experience:  Five years of municipal government administrative experience involving the analysis of  comprehensive administrative concerns, development of policies and procedures and supervising an administrative activity, two years of which shall have been in the area of assigned specialization.


Other Requirements


Selected positions may require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.




KNOWLEDGE of the principles of public and business administration including organization, personnel and fiscal management; statistical concepts and methods, and general analytical procedures; principles, practices, functions and trends of assigned area of specialization. Ability to effectively manage comprehensive specialized functions, projects and studies; administer major programs; perform both complex and routine administrative work with speed and accuracy; interpret and apply established City policies, procedures and codes; interpret and apply specialized federal and state legislation and court rulings; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports concerning complex matters; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish and maintain effective working relationships with employees and the general public and supervise, train, and evaluate assigned staff.

 



SELECTION PROCESS


 


PART I:     Application Review.  Applicants who meet the minimum requirements will be accepted into the exam. 




PART II:  A Job Related Qualifications Appraisal Interview or Application Evaluation (weighted 100%).  A comprehensive review of each candidate's technical knowledge and overall suitability for the position will be conducted.  Candidates receiving a score of 70% or more will have their names placed on an Eligible List.  The three (3) names highest on the list are certified to the department(s) having vacancies.  Placement on an Eligible List does not guarantee employment.  Tie scores will be broken by giving priority to the candidate based on the earliest application date.  Prior to appointment, a thorough reference check will be conducted and may include a credit check.  Final selection will be made from the Eligible List by the Department Head.  Federal law requires that, prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, such as driver’s license, original Social Security card, US passport, or appropriate INS forms, etc.


 


Veteran’s Preference Credit:  A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran’s preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service.  NO OTHER DOCUMENTATION WILL BE ACCEPTED.



 



 


APPLICATIONS


 


1.     Apply ONLINE at http://www.cityofalamedaca.gov/City-Hall/Job-Opportunities


 



 



2.     Apply IN-PERSON at the City of Alameda Human Resources Department (Monday-Thursday, 8am-6pm) at 2263 Santa Clara Avenue, Room 290, Alameda, CA 94501


 


Applications must be filed no later than closing time on the last date to apply.  No photocopies or facsimiles are accepted.  It is the applicant's responsibility to allow adequate delivery time.  Resumes will not be accepted in lieu of a completed City Application. 



 



AN EQUAL OPPORTUNITY EMPLOYER


The City of Alameda encourages minorities, women and the disabled to apply.  It is the City's policy that all aspects of employment and promotion shall be without regard to sex, marital status or disability (except where dictated by requirements of the position), race, sexual orientation, political affiliation, religious creed, color, national origin or age.  Qualified disabled persons must be able to perform the essential functions of the position with reasonable accommodations.  No individual may pose a direct threat to the health or safety of himself/herself or other individuals in the workplace.  Barring undue hardship, reasonable accommodations can be made in the application and examination process for disabled individuals or for religious reasons.  Requests for reasonable accommodation should be made in advance to the Human Resources Department.  Hearing Impaired TDD (510) 522-7538.


 


The information contained herein is subject to change and does not constitute either an expressed or implied contract.


Benefits:

For Benefits information, please visit our website at: http://www.cityofalamedaca.gov/City-Hall/Bargaining-Units. A detailed summary for this position can be found under Management and Confidential Employees Association.

This job is closed

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