Appointed by and reporting to the City Manager, the City Clerk/Communications Coordinator directs, plans, organizes, and oversees all activities of the City Clerk and Communications Office, manages the effective use of resources to improve organizational productivity and customer service; and provides responsible and complex administrative support to the City Manager and City Council.
Functional areas of responsibility include administrative support to the City Manager and City Council; administrative and logistical support to the City Council meetings; official records management; management of municipal elections; legal notices; municipal code and filing officer services; responsible for creating and enabling communication between the organization and both news media outlets and the general public. The City Clerk will build an inclusive and transparent communication strategy to disseminate essential information through proactive communication and engagement practices.
The City Clerk must possess skills in leadership, emotional intelligence, political acumen; and a firm knowledge of the principals, practices and laws governing municipal clerk functions, communications, and community engagement.
The Selection Process
The process will first consist of a review of application materials, including supplemental questionnaire responses, for experience, education, training, completeness, and accuracy. Highly suitable and qualified candidates will be invited to continue in the selection process. The specifics of the selection process will be communicated to the candidates selected.
The ideal candidate will:
- Have the ability to work closely and collaboratively with other City departments, public officials, outside agencies and the public.
- Pay strong attention to detail and take pride in his/her work by ensuring consistent quality, timeliness, and compliance.
- Have demonstrated knowledge of public policy, municipal functions, and the role of an elected City Council.
- Have experience providing highly responsible administrative support in a City Clerk's Office.
Experience and Training Guidelines:
Five (5) years of increasingly responsible administrative experience in the fields of records management, communications/community outreach, including:
- Minimum of two (2) years of increasingly responsible experience in a City Clerk's Office
- Two (2) years of experience providing administrative support to executive-level managers.
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration or a related field.
Licenses and Certifications
- Valid California driver’s license or the ability to utilize an alternative method of transportation to carry out the position's essential functions.
- Possession of a Certified Municipal Clerk (CMC) certification is highly desirable.
- Certification as a State of California Notary Public, or the ability to achieve certification within six (6) months of the hire date.
A full-time City Clerk/Communications Coordinator is eligible for the following benefits:
The City contracts with the California Public Employees' Retirement System (CalPERS) to provide retirement benefits. The benefit levels are as follows:
Tier 1, 2% @ 55 formula, Classic members hired before August 1, 2012.
Tier 2, 2% @ 55, Three (3) year final compensation period: Classic members hired on or after August 1, 2012.
Tier 3 (PEPRA) 2% @ 62
"New" CalPERS members hired on or after January 1, 2013 pursuant to PEPRA*
* PEPRA - Public Employees' Pension Reform Act
The City provides health insurance to eligible employees and dependents via the California Public Employees' Retirement System (CalPERS) Health Benefit Program. The CalPERS program provides employees with several Health Maintenance Organization (HMO) and Preferred Provider Organization (PPO) options.
The City provides each eligible employee who participates in a City sponsored CalPERS Health Plan with an employer contribution towards the monthly health insurance premium.
The City provides dental insurance for the employee and their eligible dependents. The employee will be responsible for five dollars ($5.00) of the monthly premium if covering his/her spouse/domestic partner and ten dollars ($10.00) of the monthly premium for family coverage. Effective as soon as administratively possible, the City will increase the annual dental coverage to two thousand dollars ($2,000.00) for each participant and will increase the lifetime orthodontia coverage amount to two thousand dollars ($2,000.00) for each participant.
The City provides a vision plan/insurance for eligible employees and their dependents and will add this position to the Vision Service Plan (VSP) as soon as administratively possible. The benefit level will be the same provided to other miscellaneous employees with VSP. The maximum monthly premiums cost paid by the City on behalf of the employee shall not exceed $30 per month.
Flexible Benefits Plan
The City offers an Internal Revenue Code Section 125 Plan, which allows employees to contribute pre-tax income to the following accounts:
- Health Care Reimbursement Account (up to $2,500 annually)
- Dependent Care Reimbursement Account (up to $5,000 annually)
Flexible Benefit Plan Contributions
If the employee is eligible for alternative group medical insurance, the employee may waive the City's medical insurance coverage and select such alternative plan. Proof of such alternative coverage is required prior to waiving coverage through the City plan.
The City will contribute a cash amount equal to the current "Bay Area Region Kaiser Employee & 2+ Dependents" which eligible employees may use toward the purchase of one Section 125 qualified benefit (I.e. medical plan) offered though the City sponsored CalPERS Heath Benefits Program.
Any remaining funds may be taken as cash, up to the maximum monthly amount of $389.94 if the employee waives the City's medical insurance coverage. If the employee opts for medical benefits, he or she will not receive any cash.
The City shall provide life and accidental death and dismemberment insurance in the amount of $75,000. The employee has the option of electing voluntary additional and dependent life at their expense.
Long-Term Disability Benefits
The City shall provide Long Term Disability Insurance coverage at no cost to the employee. The amount of insurance shall be based on sixty-six and two-thirds percent (66- 2/3%) of the employee's basic monthly earnings, reduced by any deductible benefits.
The City reclassifies the cost of the long-term disability insurance to the employee's salary. The employee then pays the actual monthly cost of the premium on an after-tax basis.
The employee has the option of participating in the City sponsored deferred compensation account. The City will contribute the following amounts on behalf of the employee.
Employer Contribution (Monthly) Effective Date_______________________
$235.00 November 6, 2019
$285.00 First full pay period in January 2020
$335.00 First full pay period in January 2021
Retiree Health Benefits
A. Retiree Health - Medical Premium Reimbursement - Employees hired on or prior to October 1, 2012 with Twelve (12) Years of Service
An employee who retires in accordance with PERS regulations after twelve (12) years of continuous employment with the City of Belmont shall be entitled to monthly reimbursement of the expenses he or she incurs for hospital and medical care premiums for his or her individual coverage only.
B. Retirement Health Savings (RHS) Account- Employees Hired after October 1, 2012
The City shall participate in the CalPERS Health Plan as governed by the Public Employees' Medical and hospital Care Act (PEMHCA), and provide the minimum PEMHCA contribution for retirees, as required by law.
Additionally, the City shall contribute the following to a Retirement Health Savings account based on the years of service with the City.
Years of Service Monthly Contribution
16 and thereafter $300.00
Employees are vested in the Retiree Health Savings Account after 10 years of continuous service with the City.
C. A retiree shall be entitled to participate in the City's dental plan at his or her own cost.
PAID TIME OFF
Regular full-time employee shall accrue vacation leave as follows.
Length of Service Days of Vacation Hours Accrued Per Month of Service
1 through 4 years 10 6-2/3
5 years 15 10
6 years 16 10-2/3
7 years 17 11-13
8 years 18 12
9 years 19 12-2/3
10 or more years 20 13-1/3
15 or more years 22 14-2/3
In the event an employee is unable to take all of the vacation leave to which the employee is entitled in a calendar year, the employee shall be permitted to accumulate the unused portion, provided that the accumulated time does not exceed two times the employee's annual allowance. Employees who have reached their accrual limit will not accrue any additional vacation unless and until their accrued vacation is below their accrual limit.
Employees who leave City service shall be paid straight time salary for all accrued vacation leave earned on or before the effective date of separation.
The City observes twelve (12) holidays per year pursuant to City personnel rules. In addition, the employee is granted two (2) floating holidays to be taken after 1 year of service. Unused floating holidays may be carried over into a subsequent calendar year. Employee may accumulate no more than 4 floating holidays. Once Employee accumulates 4 floating holidays, Employee will not be granted further floating holidays for that year.
Paid Sick Leave
Sick leave is earned at the rate of eight (8) hours per calendar month of service. Sick leave will be used pursuant to City personnel rules and as allowable by law. Unused sick leave shall be accumulated to a total of not more than 200 days (1,600 hours).
On January 1 of each calendar year, the City will grant up to eighty (80) hours of administrative leave per year of employment. Employee may accumulate no more than one hundred and sixty (160) hours of administrative leave. Once employee accumulates 160 hours of administrative leave, employee will not be granted further administrative leave hours for that year. Unused administrative leave will carry forward to the next year. Employee may cash out up to twenty-four (24) hours of unused administrative leave provided the election is made in the calendar year preceding the calendar year in which the leave is granted.
Other benefits including but not limited to bereavement leave, military leave, jury duty leave, tuition reimbursement is offered to this position consistent with the City's Personnel Rules and Regulations.
Except where otherwise provided by this document, employee shall be entitled those benefits no less generous than those provided to Mid-Management/Confidential Employees Association employees of the City as they now exist or may hereafter be altered.
Salary Information: Salary pending review
To be considered for this employment opportunity, you must complete the online application and supplemental questionnaire in its entirety. A resume may be included but does not substitute for a complete application.
Applications with "see resume" as a substitution for the work experience description, those with unclear past employment information or those with insufficient information to evaluate possession of minimum qualifications will not be considered.
Prior to hire, and after a conditional offer of appointment has been made, candidates will be required to successfully complete a pre-employment process, including a pre-employment physical and drug screening (when applicable), a driving record review (when applicable), reference check, and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment. Determinations are made on a case-by-case basis with consideration given to nature and recency of the conviction and relationship to job duties. All City standards must be met before the final appointment is made.
Americans with Disabilities Act (ADA)
Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Department as soon as possible. Documentation of the need for accommodation must be submitted to Human Resources.
Contact phone: (650) 637-2934
Contact email: firstname.lastname@example.org