Burlingame

Office Assistant I - Finance Department (20173433)

Part-Time
calopps-tags
Clerical/Administrative Support
calopps-map-marker
San Francisco/Peninsula
calopps-hourglass
Part-Time
calopps-calendar
Until filled or until 75 applicants
calopps-usd
$23.25-$28.32 Hourly
calopps-question


Please review the special instructions before applying for this job opportunity.


Location

501 Primrose Road Burlingame, 94010

Description

The City of Burlingame is accepting applications for a part-time Office Assistant I in the Finance Office, Business License and Utility Billings

 

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

  • Colleagues
  • Community
  • Location
  • The Work
  • The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

Ideal Candidate

DEFINITION 

This position performs intermediate-level clerical tasks involving typing, filing, and providing information and assistance to interested parties. Work is performed under general supervision.

 

ESSENTIAL DUTIES 

Provides a variety of information and assistance to interested parties including explanation of department’s and city’s programs and policies. Serves as receptionist including receiving incoming calls, providing general information by telephone and in person, and referring callers or visitors to proper party or agency, or handling their needs. Screens calls and takes messages. Types a variety of correspondence, forms and reports, from clear copy, draft or instructions. Reviews reports, records, worksheets, applications and other data for accuracy, completeness and compliance with established standards. Support a team approach to resolving daily issues. May provide technical assistance or instruction to other employees.  

May receive and count monies, record payments and prepare basic summaries of transactions. Performs general office work including mail processing, filing and ordering of office supplies; operates a variety of office equipment including personal computer, calculator, photocopier and mail machine/scale.  

 

ESSENTIAL REQUIREMENTS 

Knowledge of: Office practices and procedures; basic mathematics; correspondence forms and correct punctuation, spelling, grammar and vocabulary and basic records retention systems.  

Ability to: Acquire a working knowledge of the functions, procedures and policies of the city and its operations; perform duties without immediate supervision; maintain accurate and complete records.  

Skills: Operate a variety of office equipment including personal computer, calculator, photocopier and mail machine/scale. Utilize a variety of office software applications, particularly MS Word, Excel and Outlook. Type at a speed of not less than 40 net words per minute. Acute attention to details. 

Education and Experience: Sufficient experience and education to perform the above duties. A typical qualifying background would be graduation from high school and one year’s experience in typing and general clerical work.   

 

SPECIAL REQUIREMENTS  

Ability to work cooperatively with all those contacted in the course of employment; to deal calmly and tactfully with irate citizens; hear well enough to hear citizens and staff in person or on the telephone; good enough vision to see computer screen and to read instruction and materials to be typed.  

Ability to perform simple adjustments to and clear jams from machines, which requires kneeling, bending down and reaching into mechanical parts of machinery.

Benefits

Healthy Workplaces/Healthy Families Act of 2014 Paid Sick Leave Benefit. This benefit accrues at the rate of one hour for every 30 hours worked to a maximum benefit of 24 hours per year. There is no cash value associated with benefit.

Vacation Pay. This benefit is for part-time casual employees who work 30 or more days within a year from the beginning of employment with the City of Burlingame, and accrues at the rate of one hour for every 52 hours worked to a maximum benefit of 16 hours per year.  No employee shall be allowed to have an accumulation of more than two years’ worth of vacation accrual to their credit at any one time.

No other benefits are offered. This position is at will and is not part of the City's Civil Service System. There is no guarantee of hours and employment may end at any time.

Special Instructions

SALARY & HOURS

Office Assistant I:  $23.25- $28.32 per hour, depending on experience.  Approximately 20 hours per week Monday- Friday.    

 

APPLICATION PROCESS

This recruitment is open until filled and may close at any time or upon receipt of the first 75 applications. 

Interested candidates must submit a completed online employment application. Applications submitted without completed supplemental questions will be considered incomplete and disqualified from this recruitment process. Your responses will be reviewed for appropriate grammar, punctuation, and content. Resumes are highly desirable, but a resume in lieu of a completed application will not be accepted.  

 

Unless otherwise specified, ALL CORRESPONDENCE WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED ON YOUR APPLICATION.

 

SELECTION PROCESS

All applications will be reviewed for relevant education, experience, training and other job related qualifications. The department will invite the most qualified candidates for a department interview. 

 

Note: The City of Burlingame reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process.

 

 

PRIOR TO APPOINTMENT

Prior to appointment, candidates will be required to:  

  • pass a fingerprint check submitted to the Department of Justice
  • comply with The Immigration Reform and Control Act of 1986 and provide proof of identity and authorization to work in the United States at date of hire

 

The City of Burlingame is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Recruitment Contact

Contact phone: 
(650)558-7297
Contact email: