Administrative Analyst - December 2020 (20063457)

Public Works Department/Engineering
Central Valley
Until filled or until 100 applicants
$4,915.00-$5,973.00 Monthly

Please review the special instructions before applying for this job opportunity.


2220 Hackett Rd. Ceres, 95307




$4,915—$5,973 (monthly)





Summary Description

Under direction, performs a wide variety of professional analytical and administrative duties in support of assigned functions, operations, programs, department, and/or division including such areas as the City’s solid waste, recycling programs and transit system; performs duties in support of various administrative operations and activities including special projects, research studies, budget analysis, and other specialized functions; coordinates and performs a variety of contract and grant administration duties; prepares various reports to improve the efficiency and effectiveness of operations; coordinates assigned activities with other departments, divisions, outside agencies, and the general public; and provides information and assistance to the public regarding assigned programs and services.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1.       Perform a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, programs, department, and/or division; perform duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions.

2.       Administer and coordinate assigned functions or projects; participate in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommend and implement resulting policies and procedures; create and modify policy and procedural manuals and guidelines.

3.       Prepare and present comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.

4.       Participate in the budget development and administration for assigned area of responsibility; analyze proposed capital, operating, and maintenance expenditures; prepare reports and analyses related to impact of budgetary decisions; prepare financial forecasts; track and monitor budget expenditures.

5.       Provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations.

6.       Coordinate, implement, and monitor special projects within assigned area of responsibility; perform complex research and analysis of new programs, services, policies, and procedures; prepare and present reports.

7.       Plan, coordinate, and evaluate activities associated with assigned contracts; participate in research and evaluation of proposed contractual obligations and agreements; assist in contract negotiations and administration; monitor compliance with applicable contractual agreements.

8.       Coordinates grant administration activities; prepare, write, review, and monitor grant applications; monitor existing programs for compliance with regulations.

9.       Analyzes federal, state, and local legislative proposals for impact on assigned operations.

10.    Coordinate, prepare, and conduct marketing, public relations, and outreach programs; prepare marketing material including brochures, posters, articles, advertisements, flyers, schedules of events, and pamphlets; attend and participate in community groups and meetings; educate the public on assigned programs.

11.    Provide staff assistance to higher-level management staff; participate on and provide staff support to a variety of committees, boards, and commissions; prepare and present staff reports and other correspondence as appropriate and necessary.

12.    Coordinate and collaborate with departments, divisions and outside agencies; serve as a liaison with public and private organizations, community groups and other social organizations; provide information and serves as a resource.

13.    Attend and participates in professional group meetings; stay abreast of new developments within assigned area of responsibility; maintain awareness of federal, state and local regulations.

14.    Respond to inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

15.    Perform related duties as required.

Public Works/Engineering

16.    Manage special districts.

17.    Analyze data and prepare comprehensive technical, administrative, financial, and statistical reports for the department.

18.    Manage Hazardous Materials Business Plans.

19.    Update, develop and maintain databases for reporting purposes.

20.    Maintain & analyze TID electrical database

21.    Assistant with various State compliance

22.    Coordinate grant administration activities

Ideal Candidate


A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, economics, environmental science/studies, or a related field.


Four years of increasingly responsible administrative, analytical, and/or budgetary experience.

Other Preferred Qualifications:

Knowledge of Public Works and/or Engineering operations and structure

Solid math skills

Excellent time and project management skills


Health: The City contributes toward the combined monthly premiums for medical, dental and vision a maximum of $710, $1,470 or $2,090, dependent on level of medical coverage enrollment. Some of the monthly plan premium options are currently at no cost  to the employee and family! Any employee contributions to health premiums are taken as pre-tax deductions. Employees eligible to waive medical coverage receive $200 per month in additional taxable compensation. Carriers include: Two Blue Shield HMOs, Blue Shield PPO, Kaiser HMO; Stanislaus Foundation Dental and Blue Shield MES Vision.

Retirement/Pension: The City offers a generous defined benefit plan pension (membership required) in the Stanislaus County Employees’ Retirement Association (StanCERA), as governed by County Employees’ Retirement Law of 1937 and Public Employees’ Pension Reform Act (PEPRA). “Classic members” (within the last six (6) months a member of StanCERA or a reciprocal retirement plan, e.g. CalPERS) are enrolled in the City’s 2% @ 55 plan; final compensation at retirement is based on the single highest year. Non-classic or “new members” are enrolled in the 2% @ 62 plan, and employees are required to pay 50% of the normal contribution rate as prescribed by PEPRA, currently 9.41%, on a pre-tax basis; final compensation at retirement is based on the average of the three highest years.

Other Benefits:  The City contributes an additional $100 per month through a qualified Section 125 plan to the employee’s Flexible Spending Account (FSA - for non-reimbursable medical expenses or daycare) or Health Savings Account (HSA), as applicable.

Voluntary Benefits & Leave:  Employee Assistance Program, voluntary options for Deferred Compensation (457), Short-Term and Long-Term Disability, Voluntary Life and AD&D coverage, 96 hours of sick leave accrued each year with unlimited accrual; vacation accrual based on years of service with maximum accrual of 480 hours and 13 paid holidays (including one personal day) each year.

The City also participates in Social Security, which has a mandatory 7.65% contribution for Social Security and Medicare.

Special Instructions

Do not substitute any related work experience with a resume only.  Although resumes will be helpful, all relevant work experience must be spelled out in the WORK EXPERIENCE section of this application.


Those applicants whose strengths and qualifications most closely match the needs of the position will be invited to a written exam and interview.  Applicants with a combined passing score from the two testing areas will be established on a hiring eligibility list which will be valid for six months from the date of certification.

The top three candidates from the eligibility list will be forwarded to the Department for a selection interview.


Must pass City-paid, post-offer fingerprint scan which is required before hire as well as an employment check and reference check, a post-offer employment medical assessment exam and drug screen. At the time of hire, City employees must meet the I9 documentation requirements of the USCIS.

ACCOMMODATIONS  The City of Ceres will provide reasonable accommodations to qualified individuals with disabilities who are applicants or employees.  If you need an accommodation, you must notify the Human Resources Department in writing prior to the final filing date for this recruitment. 

The City of Ceres is an Equal Opportunity Employer

Recruitment Contact

Contact phone: