Danville

Secretary II

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Building
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East Bay
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Full-Time
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Until filled
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$3,650.00-$5,000.00 Monthly
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None

Location

510 La Gonda Way Danville, 94526

Description

SECRETARY II 

Salary Range: $3,650 to $5,000 

 

DEFINITION 

To perform a variety of specialized administrative and clerical duties in support of an assigned department. This is the journey-level class in the clerical series.   

 

SUPERVISION RECEIVED AND EXERCISED 

Receives general supervision from management personnel and may receive technical and functional supervision from a higher-level clerical position.  May exercise technical supervision over other clerical positions. 

 

ESSENTIAL JOB DUTIES 

Essential duties may include, but are not limited to the following: 

  • Provide supervisor and/or department staff with administrative support service; utilize independent judgement and initiative consistent with direction provided. 

  • Collect information from a variety of documents and/or staff; compile data for reports as assigned. 

  • Prepare and assemble agendas, reports or other documents; electronically upload reports and documents onto the Town website and other communication platforms. 

  • Serve as information source to inquiries as assigned and otherwise assist in representing the department by telephone and in person; this includes periodically serving as the Greeter at the Permit and Welcome Center. 

  • Type, format and edit letters, memoranda, staff reports, marketing materials, public notifications and other documents; proofread for accuracy, correct form, content, spelling, grammar and syntax. 

  • Coordinate and make travel arrangements; maintain appointment schedules and calendars; attend meetings and conferences as assigned. 

  • Assist in the maintenance of paper and electronic records and files; serve as a resource for locating files and records. 

  • Perform accounting functions related to the procurement of supplies, equipment, and professional services, as directed. 

  • Act as interdepartmental liaison relating to administrative or project support functions, as assigned. 

  • Perform duties within OSHA standards; and other duties as assigned. 

 

QUALIFICATIONS 

Knowledge of: 

  • Correct English usage, spelling, grammar, syntax and punctuation. 

  • Modern office methods, practices, procedures, copier and computer equipment. 

  • Basic record keeping principles and procedures. 

  • Business letter and report writing. 

 

Ability to: 

  • Consistently perform accurate, detailed work. 

  • Complete assignments on time and consistent with direction provided. 

  • Communicate clearly and concisely, in both verbal and written form. 

  • Organize duties and determine priorities to meet assigned deadlines. 

  • Manage multiple tasks, meet deadlines, and work under time constraints. 

  • Establish and maintain basic financial records; make mathematical computations. 

  • Understand the organization and operations of the Town and outside agencies as necessary to effectively perform responsibilities.  

  • Interpret, explain, and apply operating policies, procedures, and guidelines of Town and department. 

  • Work cooperatively with other departments, outside agencies, and the public. 

  • Compile, organize maintain records and files, as directed. 

  • Be proficient in, and able to assimilate upgrades to, a variety of computer software programs, including proficient use of Adobe and Microsoft software products. 

  • Operate standard office equipment and machines. 

  • Type accurately at 55 words per minute. 

 

EXPERIENCE AND EDUCATION 

 

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be: 

 

Experience: 

Three (3) years of increasingly responsible clerical work. 

 

Education: 

The equivalent of the successful completion of twelfth grade; college degree preferred. 

 

EMPLOYEE BENEFITS  

Click here to review the Town of Danville's employee benefits for 2019. 

 

THE COMMUNITY 

Located approximately 40 miles east of San Francisco, Danville is located in the center of the San Ramon Valley. Comprising 20 square miles at the foot of Mount Diablo, Danville features quality housing, a progressive educational system, and a historic downtown village. Danville's current population is approximately 43,146.  The San Ramon Valley, part of the growing I-680 corridor, has become a popular location for professional and retail complexes, light industry as well as convenient, yet secluded, living. 

 

DEADLINE

Applications will be received on a rolling basis until the position is filled. The first review of applications will be Friday, March 15, 2019.

 

RECRUITMENT CONTACT 

Qiana London, Human Resources Analyst 

Contact Phone: (925) 314-3356 

Contact Email: qlondon@danville.ca.gov 

Recruitment Contact

Contact phone: 
(925)314-3356
Contact email: