PROGRAM ASSISTANT (VOLUNTEER COORDINATOR)
Salary Range: $14.06 to $23.88/hour, DOE
This is a part-time, temporary, non-benefitted position; 15-20 hours per week (not to exceed 950 hours per fiscal year); flexible schedule, includes some evenings and weekends.
This position requires an independent, experienced, innovative and creative individual to coordinate the Town’s growing community engagement efforts.
SUPERVISION RECEIVED AND EXERCISED
Program Assistant receives direct supervision from the Program Supervisor. Functional or technical supervision may also be received from other staff.
ESSENTIAL JOB DUTIES
Essential duties may include, but are not limited to, the following:
- Maintain an awareness of fluctuating volunteer needs from all Town Departments.
- Recruit, train, supervise volunteers to ensure Town needs are met.
- Scheduling and presenting volunteer orientations.
- Maintain communication with Town employees regarding volunteer opportunities and requirements.
- Maintain a current, accurate volunteer schedule for each Town Division.
- Respond to all volunteer inquiries in a timely and professional manner.
- Collection and maintenance of volunteer documentation.
- Posting and maintaining current volunteer-related material on the Town’s website, in the community and on marketing collateral.
- Managing the Town’s annual volunteer recognition program.
- Creates monthly reports regarding Town volunteers and value of service provided to the Town.
- Create marketing materials to recruit, recognize and retain volunteers.
- Performs duties within OSHA standards.
- Projects and experiences which motivate people to volunteer.
- Correct English usage, spelling, grammar and punctuation.
- Modern office methods, procedures, organization and equipment including automation hardware and software.
- Computer skills including applications for some of the following; Windows 2007, Microsoft Excel, Microsoft Power-Point, Microsoft Word.
- Work independently and efficiently.
- Communicate effectively both orally and in writing.
- Establish and maintain effective working relationships with employees and the public.
- Develop an annual work plan.
- Work a flexible schedule, as needed.
- Organize duties and determine priorities in order to meet assigned deadlines.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Two years working with volunteers in a non-profit or government entity.
The equivalent of the successful completion of twelfth grade including or supplemented by specialized classes in graphic arts, marketing or public relations.
Valid California Driver’s License.