The City of Dublin is seeking a creative, personable self-starter to serve as its Events and Marketing Coordinator. Under the direction of the Cultural Arts Manager, the Coordinator is responsible for developing, organizing and supervising a variety of festivals and events, including the annual St. Patrick’s Day Celebration that attracts over 60,000 visitors. This two-day event features a festival, parade, pancake breakfast, and fun run. The City coordinates the festival and run, while the other events are coordinated by community organizations. The festival features Irish music and dancing, Irish food, an Irish Tea Cottage, carnival midway and over 200 vendors.
Other events this position will coordinate include the Movie Nights, Summer concerts, Community Tree Lighting Ceremony, Breakfast with Santa, Letters from Santa, Dublin Splatter and park and facility dedication events. The Coordinator is responsible for partnership development and securing event sponsorships.
This position is highly visible in the community and requires someone with outstanding interpersonal skills, political acumen, and the ability to communicate effectively verbally and in writing. The City desires a collaborative and creative thinker who can maintain effective working relationships with community groups, sponsors, vendors, volunteers, dignitaries, elected/appointed officials, and other departments and agencies providing event support.
EXAMPLES OF DUTIES
- Develops, organizes and supervises the operations, activities and programs for special events;
- Recruits, trains, supervises and evaluates volunteer and part-time staff;
- Prepares promotional materials including flyers, program brochures, newsletters and press releases;
- Maintains records in connection with special events and public relations;
- Oversees facility operations; purchases supplies and equipment related to facility operations and maintenance;
- Prepares information and reports related to the Special Events and marketing budget;
- Attends day, evening and weekend meetings and events as needed.
- Education: The position requires the completion of two years of college or university work with an emphasis in Recreation, Leisure Studies or a closely related field. Bachelor’s degree is highly desirable.
- Experience: Two years of progressively responsible, paid experience in Recreation, Leisure Studies or a closely related field.
- Licenses, Certificates and Special Requirements: Possession of a valid California Class C drivers’ license and Certificate of Automobile
- Recreation program management;
- Accepted techniques and methodology of supervising program activities and personnel;
- Preparing promotional literature including brochures, newsletters, flyers and press releases;
- Customer service techniques.
- Utilize staff and volunteers effectively;
- Prepare clear and concise written and oral reports;
- Evaluate program effectiveness;
- Maintain accurate program records;
- Establish and maintain effective relationships with advisory committees, community groups and organizations;
- Occasionally lift, carry, push, pull or otherwise move objects;
- Communicate effectively with diverse audiences, agencies, community groups and other City Departments;
- Work flexible hours (day, evening, weekends).
- Classic CalPERS Members – 2.7%@55; EPMC 0%; 7% Cost Sharing; Single Highest Year
- New CalPERS Members Tier effective 1/1/13 – 2.0%@62; 3.05 Cost Sharing; 3-Year Final Avg. Compensation
- Pay-for-Performance system available
- Choice of medical plans through PERS with the City contributing up to $1,780.00 per month
- Post-retirement medical provided under Government Code Section 22892(b) as established by the Public Employees’ Medical and Hospital Care Act (PEMHCA) through CalPERS; PEMHCA Minimum.
- City-paid full family dental insurance
- City-paid single vision plan; optional family coverage
- IRS Section 125 plan/$900 annual account seed money (HRA)
- City-paid $50,000 term life insurance
- City-paid long-term disability insurance
- Employee Assistance Plan
- Education reimbursement program
- Thirteen paid holidays (including one floating holiday) per year
- Approximately 22 days per year of General Leave in lieu of traditional sick & vacation leave; increases with longevity
In addition to the above benefits, the City offers voluntary participation in a deferred compensation program, short-term disability program, supplemental life insurance, Dependent Care Assistance program and a credit union. The City of Dublin does not participate in the Social Security system except for a mandatory Medicare.