The Deputy City Clerk shall be responsible for and perform all functions necessary for the efficient operation and maintenance of Records Management and the full services of the Department of the City Clerk, except for those mandatory duties performed by the elected City Clerk as stated in FMC section 2-292 and 2-293; to provide highly responsible and complex administrative support to the City Council and the City Manager. This position receives administrative supervision from a Deputy City Manager. Below is a list of essential functions of the position; however, it is not exhaustive and may be supplemented as deemed necessary by the City:
- Develop, plan, and implement the goals and objectives of the Department of the City Clerk, and to recommend and administer policies and procedures affecting the activities of the Department of the City Clerk.
- Supervise and coordinate city elections, aid the public with county and school elections, train election staff, and order and maintain election supplies and equipment.
- Coordinate activities of the Department of the City Clerk with those of other departments and outside agencies and organizations, provide staff assistance to the city council and city manager, and prepare and present staff reports and other necessary correspondence.
- Direct, oversee and participate in the development of the work plan of the Department of the City Clerk; assign work activities, projects and programs; monitor work flow; prepare and maintain a procedures manual for the department; and review and evaluate work products, methods and procedures.
- Supervise and participate in the development and administration of the elected officials, boards and commissions, and other departmental budgets; direct the forecast for additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; and implement mid-year adjustments.
- Select, train, motivate and evaluate personnel; provide and coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
- Serve as Filing Officer for city appeals as designated by various sections of the Fontana Municipal Code.
- Prepare and update the city’s conflict of interest code and serve as Filing Officer for the Fair Political Practices Commission.
- Receive and open sealed bids and formally release bid bonds.
- Receive, process, and maintain claims, summonses and complaints; and notify claimants of any action on claims received.
- Plan and direct the maintenance, updating and filing of official municipal documents and records, including maintaining an active continuing program for the economical and efficient management of these documents and records; direct the publication, filing, indexing and safekeeping of all proceedings of the city council; supervise codification of ordinances; and supervise the preparation of city council and commission minutes and other documents.
- Supervise the publication of legal advertising.
- Assist the public and city staff by providing information and research assistance.
- Certify documents and record affidavits with the county recorder.
- Provide information and organize material in compliance with federal, state, and local laws, regulations and policies.
- Direct the retention and destruction of official records in accordance with applicable laws and regulations.
- Communicate clearly and concisely, both orally and in writing.
- Perform any other tasks or functions deemed necessary by the city manager or the city council to support the daily operations of the city.
EXPERIENCE & TRAINING: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Four (4) years of experience performing responsible and complex administrative office work in a City Clerk’s office including two years of supervisory responsibility. EDUCATION: Training equivalent to a Bachelor’s degree from an accredited college or university with major coursework in public administration or a related field. LICENSES/CERTIFICATIONS: Possession of, or ability to obtain an appropriate, valid California driver’s license. Certification as a Certified Municipal Clerk (CMC) is required.
The City of Fontana is seeking an energetic, motivated self-starter with unquestionable professional integrity. The ideal candidate must have strong leadership and management skills, be able to work well with others, and have a keen ability to mediate and negotiate appropriate solutions to difficult and sensitive situations. The Deputy City Clerk must be a facilitator, able to fully understand the needs and goals of the City while maintaining legal and ethical standards and best practices. The ideal candidate must be able to embrace and promote change, as they will be instrumental when leading the City towards emerging trends in municipal management while maintaining a superior level of service to both internal and external customers. They should also be persistent, motivated, an effective communicator, organized, and able to mentor staff.
The ideal candidate must be a strategic thinker with extensive knowledge of modern public sector practices and technologies. They must have the ability to employ different leadership approaches and work styles with employees with the ability to recognize an individual’s strengths and weaknesses and determine how to maximize their contributions to the overall success of the City. They must be a problem solver, as they will be relied upon to lead and sustain an exceptional team that will enable the City to continue to provide superior services to other departments as well as to the general public.
- Salary: Determined by the candidate's qualifications, including applicable experience and education.
- Cell Phone Allowance: $1,020/year
- Auto Allowance: $7,200/year
- Longevity Pay: Payable after 10 years of service
- Personal Leave Accrual (Vacation & Sick Leave): 224-312 hours/year (depending on years of service)
- Administrative Leave: 80 hours/year
- Holidays: 11 City-observed holidays, and an additional three (3) Floating Holidays
- Work Schedule: 4/10 work week (Monday – Thursday)
- Retirement: Enrollment in the California Public Employees Retirement System (CalPERS)*
- Classic CalPERS Member: 2% @ 55, 7% employee contribution
- New CalPERS Member: 2% @ 62, 6.25% employee contribution
*Member contribution subject to change
- Health Insurance (Medical, Dental, & Vision Insurance): Up to $2,549/month towards the purchase of medical, dental, vision group life, and short and long term disability insurance.
- Fringe Benefits: All fringe benefits which are proportionate to those provided to Management/Confidential Unit employees.
APPLICATION INSTRUCTIONS: Prior to completing an application, please read the minimum qualifications for the position in which you are interested. You cannot be considered for a position unless you meet the minimum experience, education, license, and/or certification requirements. Under the work experience section, account for all employment within the last ten years (including gaps in employment), beginning with your current or most recent employer. Applications will be rejected if “SEE RESUME” is written on any portion of this section. The Work Experience section of the application should clearly demonstrate that minimum qualifications are met. All statements made on applications are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligibility List, or discharge from employment.
SELECTION PROCESS: Following a review of applications submitted, qualified applicants will be notified of their status in the recruitment process, which may include the date, time, and place of an examination. Written, oral, performance and physical exams may be given (no veterans preference given). All candidates will be required to provide identification before being admitted to written, interview, or performance examinations.
We encourage everyone to file an application with us and we do not discriminate against any applicant on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, sex, age, sexual orientation, pregnancy, marital status, or veteran status. Reasonable accommodations under the Americans with Disabilities Act are available upon request for individuals with disabilities. Please call (909) 350-7650 for additional information or to request an accommodation. The provisions of this job posting do not constitute an expressed or implied contract. Any provisions contained in this job posting may be modified or revoked without notice.
THE CITY RESERVES THE RIGHT TO RATE CANDIDATES BASED ON A REVIEW OF THE APPLICATION MATERIALS AND TO INVITE ONLY THE MOST QUALIFIED CANDIDATES TO PARTICIPATE IN SUCCESSIVE PARTS OF THE SELECTION PROCESS.