DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:
This is a part-time position that supports the Public Works Department. This position will have a 20-hours/week schedule. This position is distinguished from Administrative Assistant in the amount of supervision, autonomy, and specialization of the duties performed, including exposure to more confidential information or reports.
SUPERVISION EXERCISED AND RECEIVED:
Receives supervision from a designated management or more senior admin staff member, depending on the department organization structure. Does not exercise routine supervision over other employees.
IMPORTANT AND ESSENTIAL DUTIES:
Frequency and importance of the following duties are dependent on department assignment and operations, and department-specific duties will be available to incoming candidates during the recruitment process.
Provides telephone coverage, taking messages and directing calls to appropriate staff members; provides public information; prepares correspondence, reports, bills, financial and purchasing documents, lists, schedules, orders, notices, resolutions, statistical data on work processor using rough drafts, marginal notes, verbal instruction, prepares and types acknowledgements and replies on form letters; sorts, files, and copies material into predetermined classifications; maintains index and cross reference files; processes repetitive and routine documents such as plans, specifications, job applications, forms, reports, legal documents and similar materials; checks and review data and documents for accuracy, completeness and conformance to established standards; performs arithmetical calculations; receives, distributes and mails correspondence; maintains mailing lists; operates copier and calculating equipment; keeps records and reference materials updated and accurate; interprets departmental procedures for employees and the public; issues documents in accordance with legal and procedural requirements; independently maintains financial, personnel and operational records; identifies sources of information, compiles data and repetitive financial, statistical and operational reports; utilizes department or city-wide software applications to maintain records or perform various duties; attends meetings and takes or transcribes minutes.
OTHER JOB-RELATED DUTIES:
Schedules meetings and appointments; makes travel arrangements; maintains department timesheets and leave records; takes summary or verbatim notes; prepares and distributes meeting minutes; orders, maintains department supplies, may occasionally drive vehicle to run errands for department.
For a general description of this classification, please follow the job description link provided below.
A City application is required for consideration and must be submitted no later than 5:00 p.m., Friday, April 30, 2021.