Fremont

Paralegal (20300137)

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Clerical/Administrative Support
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East Bay
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Full-Time
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Continuous
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$85,952.58-$104,474.79 Annually
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None


Please review the special instructions before applying for this job opportunity.


Location

Fremont, CA

Description

The Organization

Fremont is a well-managed and innovative city! Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, clean technology and advanced manufacturing, a low crime rate, great schools, a low unemployment rate, quality parks, nearby open space, and an incredibly diverse population of over 235,000 residents. With its strong and diversified business base, Fremont is an important economic force in the region. The City strives to be an innovator in municipal government, with dynamic leadership provided by the City Council and City Manager.

Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity. Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.

The Position

The City Attorney’s Office provides legal advice to all City Departments, the City Council and all Boards and Commissions. In addition, the City Attorney’s Office provides risk management services through the Risk Management Division. The Paralegal position is responsible for the preparation and management of complex legal documents and performs specialized legal administrative services at the direction of the professional staff in the City Attorney's office. The Paralegal works independently within prescribed guidelines and protocol to plan, organize, and complete assignments, which are reviewed upon completion.

Job Responsibilities

Examples of responsibilities include:

  • Prepare documents, including confidential documents, memos, correspondence, pleadings and other legal documents for litigation and administrative hearings.
  • Perform legal research and maintain law library.
  • Review incoming documents to determine time limits in processing of responses and maintain tickler system.
  • Process basic and complex court documents requiring knowledge of legal procedures, format, and terminology in accordance with federal, state and local rules.
  • Review contracts, deeds, ordinances, resolutions and other legal documents for completeness and accuracy.
  • Assist in drafting resolutions, ordinances, pleadings and documents to be filed in the courts, contracts and other legal documents under attorney supervision.
  • Respond to inquiries and requests for information from the public and City staff with tact and diplomacy.
  • Adhere to customer service philosophy with both internal and external customers and demonstrate skill in establishing a strong and positive image of the department and City.
  • File court documents and attend court hearings as assigned. Maintain electronic and hard copy files, records and logs to adhere to retention guidelines.
  • Perform related duties as assigned.
  • To view the class specification with the full list of duties, click here.

Ideal Candidate

The Paralegal will have increasingly responsible legal assistance experience preparing legal documents and performing legal research. The selected candidate will be well versed in scheduling, organization, time management, meeting/travel logistics, writing and reporting. In addition, the individual will be resourceful, innovative and possess strong customer service skills to communicate in a professional and effective manner both verbally and in writing. The ability to be flexible, sensible and respectful while working in a diverse environment is critical. This key administrative role will require considerable knowledge of City policies and procedures, City Council functions and operations, professional legal services, and other government procedures. The selected individual must also demonstrate independent judgment and personal initiative to perform responsible and complex administrative support work. Proficiency with modern business technology, including MS Outlook, MS Word, MS Excel, Adobe Acrobat, CityLaw (or similar document management tool), DocuSign, virtual collaboration tools (Zoom and Microsoft Teams) and any modern municipal business systems (PeopleSoft, Tyler-Munis, MinuteTraq). College coursework in public administration, business administration, legal, or a related field is desirable.

Benefits

A summary of benefits can be viewed online: Benefits Summary 

Special Instructions

How to Apply: Candidates may apply for this position by submitting a completed City application, resume and supplemental questionnaire through the online application system (Government Jobs) at: https://www.governmentjobs.com/careers/fremontca?page=2

Recruitment Contact