Glenn

Office Assistant II/III - HHSA (20321733)

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Clerical/Administrative Support
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Northern California Inland
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Full-Time
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12/9/2022 at 5pm
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$15.58-$19.92 Hourly
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Please review the special instructions before applying for this job opportunity.


Location

525 W. Sycamore Street Willows, 95988

Description

This position located at the Health and Human Services Agency, Social Services Division, performs general clerical duties related to filing, reception, form processing, record maintenance, mail, typing or data entry; obtains and compares information related to department records, programs, and services, and performs related work as required. The Office Assistant III is the advanced journey level in the series, and is distinguished from Office Assistant II by the performance of the most complex and specialized range of duties assigned, including the preparation and maintenance of a wide variety of complex documents. This position is full-time and is scheduled for forty (40) hours per week. 

 

WHAT YOU’LL DO

  • Answers the telephone; provides information and assistance to callers or routes calls to appropriate staff person; takes messages as necessary; greets and assists office visitors.
  • Types, proofreads, processes, copies, files, transmits, distributes and/or mails a variety of routine documents, including correspondence, agendas, minutes, reports, forms, logos, etc.
  • Performs routine clerical work as required, which may include copying and filing documents, indexing, processing daily incoming and outgoing mail, faxing information, assembling materials, etc.
  • May coordinate and/or assist with various special projects as assigned.
  • Operates various office equipment, which may include a computer, printer, typewriter, calculator/adding machine, copier, fax machine, postage machine, telephone, etc.
  • Compiles information and data as requested for use in reports and management decision making. 
  • Performs other related duties as assigned.

Ideal Candidate

The ideal candidate will be able to provide exceptional customer service in a front office/reception setting to the clients and visitors of the Health and Human Services Agency.

ARE WE A MATCH?

  • You are able to learn, understand, and correctly interpret policies and procedures of the department to which assigned.
  • You have knowledge of English usage, spelling, grammar, and punctuation.
  • You are able to understand and follow oral and written instructions.
  • You have knowledge of principles and practices of filing and record-keeping.
  • You are able to type, enter computer data and/or transcribe accurately and at speeds necessary for successful job performance.
  • You have knowledge of basic arithmetic. 

MINIMUM QUALIFICATIONS

EXPERIENCE:
II - One (1) year of experience as an Office Assistant I in Glenn County; or one year of increasingly responsible clerical experience including public contact. III - One (1) year of experience as an Office Assistant II in Glenn County; OR Two (2) years of full-time of increasingly responsible clerical experience in an office environment that includes public contact.


EDUCATION:
II/III - Equivalent to the completion of the twelfth grade.
 

Benefits

HOLIDAYS:

13 paid holidays per year and an additional twenty four hours of Holiday Leave.  An employee must be employed the last working day before and the first working day after the holiday in order to receive holiday compensation.  Employees on leave without pay shall not accrue holiday benefits.

VACATION:

88 hours (approximately 11 working days) per year during the first 2 years of service; 128 hours (approximately 16 working days) per year during years 3 through 12; 168 hours (approximately 21 working days) per year during years 13 through 19; 208 hours (approximately 26 working days) per year after 20 full years of service.

SICK LEAVE:

96 hours (approximately twelve working days) per year of paid sick leave.

BEREAVEMENT LEAVE:

40 hours with pay for each instance for immediate family members.  Immediate family includes spouse, child, stepchild, grandchild, stepparent, parent, grandparent, parent-in-law, grandparent-in-law, brother-in-law, sister-in-law, brother or sister.

LONGEVITY:

Service is based on employment with Glenn County.  The County shall provide a longevity differential above the employee’s base rate of pay for those employees represented by this unit as follows: after 10 full years of service 5%, after 15 full years of service 1%, after 20 full years of service 1%, after 25 full years of service 1% and after 30 full years of service 1% for a total of 9%.

HEALTH PLAN:

Glenn County contracts with PERS for medical insurance.  The County pays a portion of the medical insurance premium based on the carrier and amount of the total premium. 

VISION PLAN:

The County pays the employee premium for a vision plan with Medical Eye Services (MES).  The employee may enroll dependents at the employee’s expense.

DENTAL PLAN:

GCGU employees are offered a choice of two voluntary dental insurance plans; Delta Dental (PPO) and DeltaCare (HMO).  The employee pays 100% of the premium through payroll deduction.

DEFERRED COMPENSATION:

The County offers three IRC § 457 voluntary Deferred Compensation Plans (tax deferred long-term savings plans): Voya, Nationwide and Edward Jones.

SHORT TERM DISABILITY:

The County coordinates with State Short Term Disability Insurance for regular employees. 

LIFE INSURANCE:

The County pays the premium on a $10,000 Term Life Insurance policy for regular County employees.  The employee pays the premium for optional life insurance.

RETIREMENT:

The County participates in the Public Employees’ Retirement System (PERS) which is coordinated with Social Security.  The employee is responsible for 100% of the employee’s portion. Unused accrued sick leave can be converted to service credit at retirement.

SUPPLEMENTAL RETIREMENT:

GCGU employees participate in the Laborers’ International of North America (Industrial) Pension Fund.

PREMIUM PAY:

Premium pay such as shift differential, bilingual, and working-out-of-class pay may be paid depending upon the employee’s work assignment and class.

*Benefits are listed for full-time employees; certain benefits are pro-rated for part-time employees.

Special Instructions

IMPORTANT APPLICATION INFORMATION
To apply for this job opportunity, please submit a completed County of Glenn employment application packet online at calopps.org or to the Personnel Department: 525 W. Sycamore Street, Willows, CA 95988 by 
5:00 P.M., Friday, December 9th, 2022.

This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months. 


Application packets must include the following
•    A Glenn County Employment Application      •         Résumé
•    Transcripts and/or Certificates                         •         Cover Letter

 

The County of Glenn is an Equal Opportunity Employer. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the Personnel Department. The above information is general in nature and does not constitute an expressed or implied contract. The County of Glenn has the right to rescind this recruitment at any time. 
 

Recruitment Contact

Contact phone: 
(530)934-6451