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RESUME NOT ACCEPTED IN LIEU OF APPLICATION 

COMPLETED  SUPPLEMENTAL QUESTIONNAIRE REQUIRED

POSITION SUMMARY

Under supervision (Account Clerk I) or general supervision (Account Clerk II), performs a wide variety of responsible clerical and technical accounting work involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management; provides information and assistance to the general public and City departments; maintains file and records; and performs a variety of clerical tasks relative to assigned area of responsibility.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS

Account Clerk I - This is the entry-level class in the Account Clerk series performing the more routine and less complex clerical accounting support and customer service assignments while learning City policies and procedures. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Account Clerk II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is flexibly staffed with Account Clerk II. Advancement to the “II” level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff.

Account Clerk II - This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of clerical accounting support duties as assigned including performing the full scope of clerical financial record keeping transactions, customer service functions, and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are generally filled by advancement from the “I” level, or when filled from the outside, require prior experience. Advancement to the “II” level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties. This classification is distinguished from the Senior Account Clerk in that the latter is responsible for the more complex and difficult technical duties within the area of assignment and may provide lead direction to other Account Clerk positions.

EXAMPLE OF ESSENTIAL DUTIES – For a complete job description, visit www.ci.ceres.ca.us.

1.       Perform a variety of responsible clerical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management.

2.       Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

3.       Perform data entry; post receipts and other information to various city accounts and funds.

4.       Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; assist other accounting staff and departmental management in the preparation of reports; gather and organize data.

5.       Prepare daily City deposits and post appropriate journal entries.

6.       Prepare and submit all warrants and warrant list for review and approval.

7.       Perform a full range of customer service duties related to area of assignment; provide information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures.

To perform a wide variety of general clerical and administrative duties for a City department; and assist the public.  The purpose of this recruitment is to fill a current vacancy in the Fire Department, as well as establish an eligibility list for future vacancies throughout the City.

IDEAL CANDIDATE

The Ideal Candidate for this position must be a “team player” with excellent customer service and problem solving skills.  This candidate will have previous experience with accounts payable, account receivable, project tracking, scheduling, and data entry.  The Ideal Candidate must be detail oriented, highly organized, professional, be able to manage their time efficiently, and work well with both internal and external customers.  The Ideal Candidate hired into this journey-level classification will be a self-starter who can complete assigned tasks with only occasional instruction or assistance.  Bilingual candidates are highly desirable.

The Administrative Clerk assigned to the Fire Department will spend about 50% of their time dedicated to the Community Risk Reduction Division, answering prevention related calls, assisting builders and developers, logging in projects, including plan reviews, business license applications, and inspection requests and assigning projects to Inspectors. This position will input all prevention related activities, along with all other types of revenue generating activities and expenses into various spreadsheets and/or programs, and forward the permit fees, checks and fire related services charges to Finance for billing and/or deposit. This position will also track and verify all development charges in the Enterprise computer system to ensure that proper fees are being charged, and maintain Prevention files, plans and documents.

This position will also serve support to the Fire Chief, Fire Marshal and the Management Analyst by processing correspondence, scheduling meetings, making copies, distributing and processing mail, assembling reports, ordering and tracking supplies, and taking messages.  This position will process invoices for payment, reconcile Cal Card statements, process public education requests, and serve as our records manager by processing outside requests for incident reports and perform filing as needed. This position will also schedule outside use of the Training Facility, manage the Department’s DMV-Pull Notice program (commercial driving record program), training records for all employees, mandated employee vaccination records, schedule employee physicals, hearing tests, etc. required by OSHA for respirator use and schedule annual TB testing for Fire personnel, and other duties as assigned.

ESSENTIAL JOB FUNCTIONS

Provides excellent customer service; answer telephone and direct callers; receive visitors at a public counter and identify a variety of needs; provide information on department policies and procedures as appropriate; schedules appointments. Performs a wide variety of routine clerical work including filing, billing, checking and recording information on records, maintaining logs for assigned functions. Type, proofread and process a variety of complex and/or sensitive documents including general correspondence, memos, and charts from rough draft or verbal instruction. Enter and retrieve data from on-line or stand-alone computer systems; operate computer systems to generate reports and perform other automated processes. Work cooperatively with others. Regular and consistent attendance.

OTHER JOB FUNCTIONS

Gather information from individuals or reference sources to complete and process various forms, records and applications; compile routine information and data for statistical and financial reports as assigned. Receive, sort and distribute incoming and outgoing correspondence. Issue, receive, type and process various applications, permits and other forms. Accept payment of fees; maintain and process cash records, disburse petty cash funds, and perform related basic computations. Maintain records and process forms, such as time records, purchase requisitions and orders, and other specific to the organizational unit.  Perform related duties as assigned.

QUALIFICATIONS

Education

Equivalent to the completion of the twelfth grade.

Experience

One (1) year of experience performing duties comparable to those of an Administrative Clerk I in the City of Woodland.

Licenses and Certifications

Required upon hire, possession of a valid California driver’s license

APPLICATION

Apply with a City of Woodland application by visiting www.cityofwoodland.org/employment or the Human Resources Office, City Hall, 300 First Street, 2nd Floor, Woodland, CA 95695 by 5:00 p.m. on Monday, July 11, 2022.  Supplemental questionnaire must be submitted with application by the final filing date to be considered.  Résumés and cover letters are encouraged but will not be accepted in lieu of the application form.  Postmarks will not be accepted.  

Review Process:  Based on the information provided in the application documents, the best qualified applicants will be invited for further examination.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.  Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof. 

Applicants will be required to take and pass a medical examination by a City of Woodland physician to insure their physical suitability to perform the assigned duties.  If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven days prior to the event.

Virtual panel interviews tentatively scheduled for the week of July 18, 2022.

BENEFITS

Salary (July 2022):              
$3,269.20 - $4,172.42 per month

Retirement:                       
CalPERS Retirement System (2% @ 60 Formula for current CalPERS members and 2% @ 62 Formula for new CalPERS members).  The City does not participate in social security

Deferred Compensation:                   
Choice of deferred compensation plans (Traditional and Roth). 

After successful completion of probation, new hires are eligible for a monthly 2% City contribution

Medical:                                
CalPERS Medical Insurance Plans, including HMOs & PPOs City gives an allowance toward the cost of health insurance.  Maximum Family Allowance (2022):  $2,346.66 per month

Dental / Vision:                    
City paid Delta Dental and Medical Eye Services

STD / LTD:                           
City paid wage protection for short and long term disabilities

Life Insurance:                    
City provides $50,000 life insurance policy

Supplemental Benefits:     
Voluntary Supplemental Life, Cancer, Accident Only and Critical Illness insurances, and Flexible Spending Accounts available

Vacation:                              
6.7 hours per month during first 3 years of service

Sick Leave:                          
8 hours per month

Holidays:                              
12.5 paid holidays (including two floating holidays)

Bilingual Pay:                      
$200 per month for employees upon certification

Professional Growth Incentive:      
$625 per fiscal year for additional education or professional activities

The City of Woodland hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

The City of Woodland is an Equal Opportunity Employer

This position performs a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws.  This position is at-will, temporary, part-time and scheduled for approximately twenty-five (25) hours per week. 
 

WHAT YOU’LL DO

• Performs a variety of technical work in the department to which assigned.
• Assists in coordinating and implementing assigned programs.
• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency. 
• Applies departmental policies and procedures, as well as applicable state laws, in determining accuracy and completeness of various applications, forms and records.
• Supplies individuals with information, copies of documents and records, etc.
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Compiles data for use in reports and/or managerial decision-making.
• Prepares, types, maintains and/or processes a variety of records, reports, correspondence, charts, tables, logs, legal documents, etc. 

The City of Sunnyvale is seeking a Staff Office Assistant to perform various complex clerical work. In this role, the successful incumbent will operate diverse office equipment, answer questions from the public regarding assigned function, and performs related work as required under the general supervision of an assigned supervisor. The current vacancy is in the Environmental Services Department, and the eligibility list established from this recruitment may also be used to fill future vacancies in the departments throughout the City.

This position requires graduation from high school or tested equivalent, two years of responsible clerical experience, and the ability to type at least 40 words per minute. A typing test certificate is required to be submitted with the application. For this recruitment, online or in-person typing test will be accepted.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application, responses to the required supplemental questions and a typing certificate for at least 40 words per minute. The position opens on Monday, June 20, 2022, and the final filing date is on Tuesday, July 12, 2022 at 5:00 pm or after receiving 100 qualified and completed applicants, whichever is first. For complete information regarding this current opportunity, please visit: www.Sunnyvale.ca.gov.

Salary: $28.40 – $36.25 Hourly

The City of Belmont is currently recruiting for the position of Administrative Assistant.

The Administrative Assistant performs a variety of confidential, responsible, and complex administrative, secretarial, and clerical duties for an assigned department and department head, coordinates and participates in office functions in support of the department's goals and objectives, provides information and assistance to employees and the public regarding departmental policies and procedures, provides work direction, review and training to office support staff as assigned, and performs a variety of duties relative to assigned area of responsibility. The Administrative Assistant receives direction from higher level management staff and may exercise technical and functional supervision over lower level clerical staff.   The current vacancy is in the Public Works Department. The employment list generated from this recruitment may be used for future vacancies in other departments.

Examples of  Essential Functions:

• Provide responsible and highly complex administrative support to an assigned department and department head; recommend improvements in work flow, procedures and use of equipment and forms.
• Screen office and telephone callers; provide front counter assistance including information to the general public regarding assigned area of responsibility; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents.
• Research, compile, analyze and summarize a variety of informational materials; assist in the design and production of technical information, facilitates processing of contracts and develops handouts.
• Assists in the maintenance of website content and links for department website pages.
• Type, word process and proofread a wide variety of reports, letters, memoranda and statistical charts; type from notes and media recording, verbal instruction or prior materials; independently compose correspondence, letters, memoranda, resolutions and staff reports as assigned.
• Provide support in the preparation and administration of the assigned department budget; monitor expenditures including reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments as appropriate.
• Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; disseminate information as appropriate.
• Maintain a calendar of activities, meetings and various events for the assigned department; coordinate activities with other City departments, the public and outside agencies.
• Organize meetings by notifying participants, making room arrangements and preparing required information and materials.
• Respond to requests and inquiries from the general public and other departments; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• As assigned, receive applications, facility reservations, registrations and fees for assigned department functions.
• As assigned, serve as administrative recorder to various committees, commissions and boards; take and transcribe minutes and record information.

The Ross Valley Sanitary District is seeking a motivated Management Analyst I/II to join our team and perform professional administrative, analytical, and operational support.

Deadline to apply: July 17, 2022 11:59PM

Management Analyst I Pay Range: $45.17 to $57.65/hour
Management Analyst II Pay Range: $49.86 to $63.63/hour

plus Excellent Benefits

TYPICAL DUTIES MAY INCLUDE

• Ensure compliance with District permitting process and procedure by working with building departments within the District service area.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action to resolve complaints.
• Receive, research, and respond to questions from outside agencies, other District departments and the general public, supporting the District’s communication efforts.
• Prepare and present staff reports and presentations at Board and other governmental meetings,
  drafting Board of Director documents, and serve on various committees and task forces.
• Assist in managing and updating the District website.
• Produce public outreach documents using graphic design software.
• Research, evaluate, and prepare statistical, financial, and/or operational data used in reports, studies, and analyses and make recommendations in the development and administration of assigned program area.
• Serve as a liaison between outside organizations and the District, providing professional guidance with respect to District policies and procedures.
• Seek vendors and negotiate contracts ensuring compliance with District procedures, policies, and pertinent laws, regulations and ordinances.
• Assist in the development and analysis of departmental policies, procedures and systems, and recommend goals and objectives.
• Assist in the preparation and development of multiyear capital improvement budgets and supporting analyses and forecasts.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants.
• Build and maintain positive working relationships with co-workers and the public using principles of good customer service.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Thousand Oaks is currently accepting applications to fill several part-time, hourly positions in the Library Services Department. The position will require working at both the Grant R. Brimhall and Newbury Park Branch locations.

Library Pages are typically scheduled to work 15 hours per week, which can include morning, evening or weekend hours.

Primary responsibilities:

• Shelve and maintain books placed on shelves
• Assist with unpacking boxes of materials, including unloading and sorting donations
• Assist with processing materials
• Assist with meeting room set-up
• Perform basic clerical and routine tasks
• Assist in maintaining the library collection and public areas
• Assist library staff with special projects and programs as assigned, such as crafts for story time

This position at the Glenn County Health and Human Services Agency, Mental Health Department, under general supervision will serve as a generalist with our reception/front office team, performing a wide variety of duties involving multiple administrative and customer service functions that require knowledge of the terminology, procedures, and practices for the assigned functional area and performs related work as assigned. There are two positions available, scheduled for forty (40) hours per week.  

WHAT YOU’LL DO

• Performs routine administrative, clerical, and customer service duties.
• Enters data into computer systems and maintains information systems database; processes transactions, assesses and validates data, compiles documentation, reconciles reports.
• Collects, compiles, and tracks data, including caseload data, and provides data summaries, reports, and/or recommendations for program improvement.
• Verifies and reconciles various information, reports, journals or related fiscal and statistical data.
• Checks documents for validity and accuracy of information; collects, records, files, and distributes related paperwork.
• Prepares presentations, general and technical correspondence, develops forms, tracking systems, databases, and spreadsheets.

This is a journey-level class in the Police Records Specialist classification series responsible for maintaining information in specialized departmental databases, preparing and assembling reports, processing payments, and preparing and processing subpoenas, requests for information, and other documents. All activities are performed within specified legal guidelines. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

A job description, including examples of typical job functions and qualifying knowledge, skills, and abilities, is available by clicking on the Job Description link.

Effective July 1, 2022 , the pay rate for this classification will be $69,514 to $83,662 annually