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THE POSITION
The City of Dublin is seeking an Executive Aide to perform difficult and confidential administrative duties for the City Manager, Dublin City Council, and other executive level Staff. The work involves extensive public contact and relieving the City Manager of routine administrative duties.

KEY ELEMENTS
The following duties are normal for this classification.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Perform a wide variety of executive administrative duties as required by the daily operations and duties of the City Manager’s Office.
• Represent the City to the public, businesses, Council Members and other agencies at the request of the City Manager.
• Direct office activities and schedules; develop and recommend office procedures and systems; ensure smooth operation of the City Manager’s Office. 
• Review and summarize miscellaneous reports and documents; prepare background briefing documents as assigned.
• Research and analyze routine administrative projects for the City Manager, City Council, and other assigned Executive Staff; prepare first draft reports on routine administrative matters.
• Receive and distribute the City Manager’s mail and correspondence; review and evaluate mail to identify those items requiring priority attention of the City Manager.
• Be responsible for following up on assignments given to Management Staff from the City Manager; provide status reports to the City Manager.
• Receive telephone calls including complaints and provide assistance to callers using good judgment as to calls requiring immediate priority attention; prioritize and facilitate communication from City Executive Staff, and City Attorney through the City Manager’s Office.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements for the City Manager, City Council and assigned Executive Staff; maintain appointment schedules and calendars; arrange meetings and conferences.
• Provide administrative support to assigned City task forces, commissions, and/or boards and committees.
• May attend and coordinate evening/weekend meetings and events.
• Write and review reports relating to a wide variety of municipal matters; prepare recommendations. 
• Review and process invoice payments and claim forms; review budgets. 
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Performs related work as requested.