POSITION
Under general direction, performs a variety of professional analyses, surveys, and studies involving administrative, financial, personnel, and statistical data; performs administrative and analytical functions in support of City programs and services; and performs related work as required. This classification may be assigned to work in any City department, division, or specialized function.
The current vacancy will be assigned to the City Manager’s Office focused on Human Resources duties.
SUPERVISION RECEIVED AND EXERCISED
The Management Analyst provides professional support to a Department Head and/or a Manager and is a journey-level generalist classification that works with minimal supervision and may provide direction and supervision over assigned support staff.
CLASS CHARACTERISTICS
The Management Analyst is a journey-level classification which performs difficult analytical assignments, conducts complex studies, and is assigned professional level projects to research, analyze, and make appropriate recommendations to decision-making authorities such as managers and department heads, which includes the levels of Assistant City Manager and City Manager. Performs the full range of complex, responsible, and varied professional, journey level analytical duties and responsibilities in support of a City department, division, and/or
program area; assumes responsibility for the management and administration of significant City programs, projects, functions, and/or service area; to provide sound, professional recommendations for action and significant assistance in policy, procedure, work methods, and budget development and implementation for the area of assignment; and to coordinate assigned activities with other divisions, outside agencies, and the general public.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
- Assists with the following Human Resources duties: Workers’ Compensation claims; Onboarding new employees; Benefits enrollment; Recruitments; Preemployment; Employment verifications; Policy review and interpretation; Financial audits; EDD claims.
- Plans, organizes, and conducts administrative or management surveys and analyses; researches and collects required information as part of staff reports and correspondence.
- Coordinates and promotes City programs and services, depending upon departmental assignment; acts as liaison with other agencies and departments.
- Reviews, evaluates, and updates forms, policies, procedures, and manuals.
- Serves a departmental or City representative in interdepartmental, community, business, regional, and professional meetings.
- Provides general administrative and management-level support in performing analyses of policies, procedures and programs, and preparing data used in agenda reports, surveys, and studies; conducts budget analyses of specific programs and services.
- Provides assistance with annual budget preparation; budgetary monitoring and control; revenue and expenditure forecasting and research; prepare equipment and personnel justifications.
- Evaluates effects of current and pending legislation on department programs and operations; develop response and legislative proposals; may act as a liaison with State and federal officials; may assist with the design and preparation of informational materials and literature.
- Research contract service and supply needs; develop and negotiate contract terms; monitor contract compliance; mediate user/provider complaints; conduct on-site inspections to determine need or compliance; provide information to the public on contracts available loan or grant programs.
- Assist management in scheduling and coordinating work, equipment and materials; participate in training sessions on methods, task instruction and related activities; assist in the identification of work to be accomplished and determination of processes, methods and procedures to be used; assist in the development of standards for work to be performed by using established formulas and data.
- Performs other duties as assigned.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.