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SECRETARY II 

Salary Range: $3,650 to $5,000 

DEFINITION 

To perform a variety of specialized administrative and clerical duties in support of an assigned department. This is the journey-level class in the clerical series.   

SUPERVISION RECEIVED AND EXERCISED 

Receives general supervision from management personnel and may receive technical and functional supervision from a higher-level clerical position.  May exercise technical supervision over other clerical positions. 

ESSENTIAL JOB DUTIES 

Essential duties may include, but are not limited to the following: 

• Provide supervisor and/or department staff with administrative support service; utilize independent judgement and initiative consistent with direction provided. 

• Collect information from a variety of documents and/or staff; compile data for reports as assigned. 

• Prepare and assemble agendas, reports or other documents; electronically upload reports and documents onto the Town website and other communication platforms. 

• Serve as information source to inquiries as assigned and otherwise assist in representing the department by telephone and in person; this includes periodically serving as the Greeter at the Permit and Welcome Center. 

• Type, format and edit letters, memoranda, staff reports, marketing materials, public notifications and other documents; proofread for accuracy, correct form, content, spelling, grammar and syntax. 

• Coordinate and make travel arrangements; maintain appointment schedules and calendars; attend meetings and conferences as assigned. 

• Assist in the maintenance of paper and electronic records and files; serve as a resource for locating files and records. 

• Perform accounting functions related to the procurement of supplies, equipment, and professional services, as directed. 

• Act as interdepartmental liaison relating to administrative or project support functions, as assigned. 

• Perform duties within OSHA standards; and other duties as assigned. 

QUALIFICATIONS 

Knowledge of: 

• Correct English usage, spelling, grammar, syntax and punctuation. 

• Modern office methods, practices, procedures, copier and computer equipment. 

• Basic record keeping principles and procedures. 

• Business letter and report writing. 

Ability to: 

• Consistently perform accurate, detailed work. 

• Complete assignments on time and consistent with direction provided. 

• Communicate clearly and concisely, in both verbal and written form. 

• Organize duties and determine priorities to meet assigned deadlines. 

• Manage multiple tasks, meet deadlines, and work under time constraints. 

• Establish and maintain basic financial records; make mathematical computations. 

• Understand the organization and operations of the Town and outside agencies as necessary to effectively perform responsibilities.  

• Interpret, explain, and apply operating policies, procedures, and guidelines of Town and department. 

• Work cooperatively with other departments, outside agencies, and the public. 

• Compile, organize maintain records and files, as directed. 

• Be proficient in, and able to assimilate upgrades to, a variety of computer software programs, including proficient use of Adobe and Microsoft software products. 

• Operate standard office equipment and machines. 

• Type accurately at 55 words per minute. 

EXPERIENCE AND EDUCATION 

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be: 

Experience: 

Three (3) years of increasingly responsible clerical work. 

Education: 

The equivalent of the successful completion of twelfth grade; college degree preferred. 

EMPLOYEE BENEFITS  

Click here to review the Town of Danville's employee benefits for 2019. 

THE COMMUNITY 

Located approximately 40 miles east of San Francisco, Danville is located in the center of the San Ramon Valley. Comprising 20 square miles at the foot of Mount Diablo, Danville features quality housing, a progressive educational system, and a historic downtown village. Danville's current population is approximately 43,146.  The San Ramon Valley, part of the growing I-680 corridor, has become a popular location for professional and retail complexes, light industry as well as convenient, yet secluded, living. 

DEADLINE

Applications will be received on a rolling basis until the position is filled. The first review of applications will be Friday, March 15, 2019.

RECRUITMENT CONTACT 

Qiana London, Human Resources Analyst 

Contact Phone: (925) 314-3356 

Contact Email: qlondon@danville.ca.gov 

Check out our excellent benefit package, including 100% City paid medical & dental, Cal-Train Go Pass, flexible work schedule, deferred contribution match, health reimbursement account and much more!!!

If you embrace collaboration, enjoy independence to develop creative solutions, and enthusiastically approach challenging tasks, you will thrive in our ideal work environment! This is a fantastic opportunity to lead a dedicated team of building inspection, plan check and permit professionals who continually raise the bar of delivering quality customer service and striving for professional growth. You will also have the opportunity to oversee and collaborate on some of the largest construction projects in the Bay Area while also using your skills to manage in-fill development projects in our downtown area and numerous single and multi-family projects .A building background, especially in the public sector, is ideal. However, we are interested in considering anyone with transferable trade and administrative skills who can analyze situations and people; apply logic and sound judgment; anticipate and prevent avoidable problems; possess a political acumen; supervise consistently and fairly; balance flexibility with compliance; and come to work everyday with infectious positivity.   The ideal candidate will champion the values recently developed by staff, to express how we work together:

We are optimistic. 

We build trust. 

We are resourceful. 

We help one another succeed. 

We innovate. 

We strive to grow professionally and personally. 

This position is an integral part of the City's Management Team, Community Development Department leadership, and Building Division work group.

The Assistant Director provides oversight for major functions and activities of the Building Division. It is essential that the Assistant Director is responsive to all customers and takes a pro-active and collaborative approach to working with all levels of the organization, recognizing the value each and every employee contributes to the success of the City team. The following duties are illustrative of the Assistant Director's responsibilities:

• Represents the division and serves as a liaison for the division with other City departments, divisions, elected officials, and outside agencies.
• Provides complex professional assistance to Community Development Director.
• Assists in short- and long-term division planning, budgeting, development, and administration of departmental policies, procedures and services.
• Manages and participates in the development and implementation of goals, objectives, and priorities for the division.
• Ensures appropriate service and staffing levels.
• Exercises supervision over supervisory, professional, technical, and administrative support staff; selects, trains, motivates, and evaluates assigned personnel.
• Interprets, applies, explains, and ensures compliance with applicable Federal, State, and local Codes, laws, rules, regulations, policies, and procedures; explains and interprets division programs and activities.
• Participates in the development and administration of the Community Development annual budget.
• Recommends modifications for the Master Fee schedule.
• Reports on special projects to the City Council.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement
• Manages and coordinates division service for large and complex projects; conducts periodic meetings with customers and internal staff to ensure plan review, permit processing and inspection services are conducted in accordance with agreed upon timelines, and that the process runs smoothly for customers.
• Leads a multi-division, cross-departmental team to identify and implement changes to streamline the process.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.

Possession of a certification as a Building Official from the International Code Council (I.C.C.) is a requirement. Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. Please review the job description for additional information.

A valid California driver license and satisfactory driving record is required. The selected candidate will be required to successfully pass the background process, including fingerprinting, national criminal history checks, DMV report review, credit check, and professional reference checks.

Please click the links below for complete details regarding this recruitment.

PLAN CHECK ENGINEER

Salary Range: $7,381 to $10,113

DEFINITION

Under general supervision, plans, coordinates, reviews, supervises, and participates in the review of construction plans and structural calculations. The Plan Check Engineer is a Registered Professional Engineer, who performs the most difficult and complex structural and fire and life-safety plan reviews and has the responsibility for planning, coordinating and supervising the plan checking operations of the Building Division. Performs complex review and examination of building construction, improvement, and repair plans and specifications for compliance with all applicable building codes, laws, rules and regulations.  As assigned, provides operational oversight of the building permits issuance process and activities, and coordination of plan checking with other Permit Center departments/divisions. Performs on-site building inspections in conjunction with plans examining work and maintains plans examining records and performs related and other work as required.

SUPERVISION RECEIVED AND EXERCISED

Supervision received is characterized by general supervisory direction; receives general outline of work in terms of objectives rather than methods and selects from or adapts existing procedures; assignments require the regular use of discretion, resourcefulness, and independent judgment to provide primarily standard solutions to a wide range of building construction review problems; work is reviewed upon completion for adequacy in meeting objectives. Has latitude for selection of procedures and techniques to be applied. Supervision given includes exercising supervisory authority over the Permit Center staff and inspection staff, as assigned. Work involves providing project direction, training of staff, and conducting performance reviews of assigned staff.

WORKING CONDITIONS

Work is conducted primarily in an office setting and at field construction sites as required. Some field assignments involve exposure to variable weather.

EQUIPMENT, METHODS AND GUIDELINES

Typically uses state, federal and local building codes, laws, rules and ordinances applicable to building construction, such as the California Building Code, California Mechanical Code, California Plumbing Code, California Electric Code, California Energy Code, and California Green Building Code; Town policies and procedures; standards, practices, equipment and materials associated with the checking and examination of plans. Uses telephone, building engineering and design reference manuals, calculator and computer terminal.

PHYSICAL DEMANDS

Work emphasizes speech, hearing, vision, and dexterity; and to perform the duties required on construction sites: stoop, climb, crawl, balance, maneuver, walk and stand for long periods of time. Must possess the ability to lift up to 50 lbs.

ESSENTIAL JOB DUTIES

• Plans, coordinates, reviews, supervises, and participates in the review of construction plans and structural calculations for residential, commercial and industrial building construction, alterations, and repairs.
• Responsible for performing the most difficult and complex plan checks, including all that require a Registered Professional Engineer.
• Investigate reports of structural problems on other assignments and makes recommendations to the Chief Building and Safety Official.
• Reviews plans and administers systems and procedures to ensure that plans, structural calculations, energy calculations and specifications comply with all state, federal, and local building laws, rules, ordinances and regulations.
• As assigned, provides operational oversight of the building permits issuance process and activities, and coordination of plan checking with other Permit Center departments/divisions.
• As assigned, supervise, train and evaluate staff including, but not limited to, assigning/monitoring workload and evaluation of quality and quantity of work performed.
• Assists the Chief Building and Safety Official with developing policies and standard operating procedures for Permit Center Activities.
• Confers with architects, engineers, builders and homeowners to give and obtain information and interpret building codes and regulations; recommends necessary changes to obtain compliance with applicable codes and regulations.
• Attends and participates in development plan review meetings to provide code related comments and guidance for future, current and past projects.
• When required, make difficult on-site construction inspections to confirm that construction complies with approved plans and specifications.
• Checks the stability of soils and footing systems in accordance with geological and soils reports.
• Prepares correspondence to architects, engineers, contractors, property owners and others in conjunction with the correction of plans and engineering details, permit requirements, notices and other matters relating to the acceptance and approval of construction plans and permitting process.
• Administers plan review contracts and coordinates the work of outside plan review consultants.
• Manages, assigns and reviews quality of plan checks being completed by contract engineers and architects and Permit Center staff.
• Advises inspectors on structural and other building related problems arising in the field during construction.
• Investigates and completes recommendations for alternate materials and methods of design and construction as required.
• Prepares and leads training sessions and seminars for Permit Center staff and inspection staff as required.
• Prepares reports and statistical data relating to plans examining functions and permit issuance activities.
• Performs building inspections as required
• Acts on behalf of the Chief Building and Safety Official as required.

QUALIFICATIONS

Knowledge of:

• State and local codes, laws, rules, ordinances and regulations that pertain to building design, theories and principles of structural design, engineering, soils engineering, mathematics and construction.
• Standards, practices, terms, procedures, techniques, equipment, tools and materials associated with building design and construction.
• General principles and practices of budgeting
• General principles of supervision, training and performance evaluation.

Ability to:

• Interpret and fairly apply complex building laws and regulations

• Apply Town and Department policies, procedures, rules, regulations and practices pertaining to the work and the Building Division
• Perform detailed analysis and examination of building and construction designs, specifications and plans; apply engineering and architectural principles and techniques to solve complex construction problems
• Analyze structural integrity and load factors using engineering design mechanics
• Analyze and evaluate complex building plans, data and reports to determine compliance
• Make accurate engineering calculations
• Evaluate alternate materials and methods of design and construction
• Organize work and set priorities in order to meet work deadlines
• Prepare clear, concise and accurate reports, correspondence and other written materials.
• Operate a computer and use word processing, spreadsheet, and permit processing software
• Plan, organize, and assign and evaluate the work of assigned staff
• Use written and oral communication skills to communicate and work tactfully and effectively with both professionals and non-professionals while reflecting the highest standards of customer service
• Read and interpret data, information and documents
• Analyze and solve complex problems; use math and mathematical reasoning
• Perform highly detailed work under changing and strict deadlines, on multiple concurrent tasks
• Work well under pressure and with frequent interruptions
• Interact effectively with staff, management, property owners, builders, engineers, architects, developers, and manufactures
• Establish and maintain cooperative and effective relationships with those contacted in the course of work.

EXPERIENCE AND EDUCATION
 

Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. Generally, this will require:

Experience: Four years of increasingly responsible plan check or plans examiner, or four years of experience in the private sector providing building design or engineering services.

Education: A Bachelor's Degree in civil, structural or architectural engineering, or a closely related design or engineering field. A Master's degree is highly desirable.
 

LICENSES AND REGISTRATION

A California registered civil or structural engineer, or California licensed architect is required. Certification as a Plans Examiner from a nationally recognized certification entity is required at time of, or within 12 months of, employment and is a condition of continued employment. A California Driver License and a satisfactory driving record are conditions of initial and continued employment.

EMPLOYEE BENEFITS

Click here to review the Town of Danville's employee benefits for 2019.

THE COMMUNITY

Located approximately 40 miles east of San Francisco, Danville is located in the center of the San Ramon Valley. Comprising 20 square miles at the foot of Mount Diablo, Danville features quality housing, a progressive educational system, and a historic downtown village. Danville's current population is 43,574 (1/10). The San Ramon Valley, part of the growing I-680 corridor, has become a popular location for professional and retail complexes, light industry as well as convenient, yet secluded, living.

RECRUITMENT CONTACT

Qiana London, Human Resources Analyst

Contact Phone: (925) 314-3356

Contact Email: qlondon@danville.ca.gov

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Building Inspector Combination (certified and non-certified) shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 
 
The Department of Public Works is seeking candidates to fill multiple vacancies as a Building Inspector Combination (certified and non-certified) – Plumbing and Mechanical and Electrical Specialties. 
 
Typical duties for this position:

• Conducts inspections of industrial, commercial, manufacturing, and facilities to ensure compliance with codes, regulations, ordinances, standards, and contract agreements which includes: setting up inspection schedules; gathering information and evidence; and, ensuring conformance to plans, specifications, and safety regulations.
• Investigates building, construction, and land use changes in the field by: gathering factual data to ascertain present use of land and location of structures; conducting background investigations and research; and, preparing reports to use as evidence.
• Provides technical assistance for development of codes and policies.
• Generates written reports and enforcement orders which includes noting deficiencies in standards and submitting final documentation.
• Reviews plans and specifications for compliance with codes which includes assisting in projects in complying with regulations, prioritizing deficiencies, and preparing timetables.
• Provides technical support for agencies and the public which includes inputting data into system for general public access.
• Meets with architects, engineers, City officials, and building contractors to discuss construction projects.
• Performs other duties of a similar nature or level.

 
This classification requires a yearly filing of a Form 700 Statement of Economic Interests disclosure of outside interests and investments. 
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
 
Competencies:
 
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations; technical knowledge of building construction codes and practices.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts
• Conflict Management - Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, by presenting the facts, analysis, and conclusions or solutions that show command of content and perspectives and interests of the audience.
• Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
• Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

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DEVELOPMENT SERVICES TECHNICIAN

Salary Range: $4,204 – $5,760

Definition

Performs a wide variety of paraprofessional, technical and clerical tasks to support duties at the Town's Permit and Welcome Center (“one stop shop”); responds to customer visits, phone calls and inquiries regarding all Development Services permits and applications, permit status, plan check and plan review (by all Development Services Divisions), and field inspections; accepts and reviews plans or applications for inclusion of required information with State and local codes and regulations, and input pertinent information into an automated permitting system; and supports other administrative related tasks. 

SUPERVISION RECEIVED AND EXERCISED

Direct supervision from Senior Development Services Technician or Chief Building Official.

WORKING CONDITIONS

Works indoors, outdoors (infrequently), exposure to slippery or uneven walking surfaces (infrequently), using computer monitor, works around others, works alone, works with others.  Lift and/or move plans of various size and weight

Essential Job Duties

• Assists the general public at the Permit & Welcome Center, by phone, email or via the electronic permitting system regarding all permitting requirements, plan check and plan review process, permit filing procedures and processing, and permit status.
• Reviews plans for completeness and for conformance with ordinances and Development Services standards, policies and guidelines.
• Reviews plans for conditions of prior approval and tracks plan check timelines.
• Routes plans to other Town departments, divisions, and outside agencies for review.
• Creates and maintains informational flyers and brochures.
• Builds and maintains positive working relationships with co-workers, other Town employees and the public using principles of good customer service.
• Advise and assist the public on routine matters related to all permitting procedures, zoning regulations, business licenses, encroachment permits and public records.
• Review all applications and drawings for compliance with zoning requirements and other ordinances and determine the need for approval by other agencies.
• Confer with property owners regarding the feasibility of an application.
• Receive applications, check for completeness, enter computer data, calculate permits fees, issue receipts, log and route necessary plans for plan checking.
• Calculate and assess impact fees for other outside agencies.
• Process business license applications. 
• Research public records requests forms for all departments and furnish information to the public.
• Receive and account for daily monies received for all counter transactions.
• Maintain utility meter release log and notify utility company for service releases.
• Sort and distribute all incoming & outgoing mail town wide, maintain postage machine and account.
• Maintain filing systems and data entry for permitting processes and software.
• Receive and route daily phone calls from the public for the organization.
• Preform basic fee calculations using construction valuation table and calculating floor areas.
• Perform minor over the counter plan reviews.

QUALIFICATIONS

Knowledge of:

• Understanding of Municipal Permit Center procedures and guidelines;
• Ability to read and scale construction drawings to determine feasibility to initiate the plan check and plan review process;
• Understanding of planning entitlements, engineering and transportation application processes;
• Knowledge of processes utilized to issue building permits;
• Ability to read a variety of land use, topographic, parcel, and zoning maps;
• Experience and competency in data processing systems including Microsoft application suite (Word, Excel, Outlook), permitting systems (EnerGov), Metro Scan, Laser Fiche and geographic information systems;
• Operate assigned office equipment and machines, including mail postage machine, copier and fax machines, etc.
• Ability to disseminate zoning codes and simple building codes to the public at the Permit Center and on the telephone.

Ability to:

• Understand the organization and operations of the Town and of outside agencies as necessary to assume assigned responsibilities;
• Principles and practices of quality customer service, including the ability to work with a wide variety of individuals in a tactful and effective manner;
• Appropriate usage of the English language in both oral and written form and with minimum supervision,
• On a continuous basis, sit at a desk and/or stand at a Permit Center for long periods of time;
• Intermittently twist and reach office equipment;
• Write and use keyboard to communicate through written means;
• Organize duties and determine priorities in order to meet assigned deadlines;
• Establish and maintain complex and extensive records and files;
• Ability to accurately perform moderate arithmetic computations;
• Establish and maintain effective working relationships with those contacted during the course of work.

Candidates must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities would be qualifying.

Experience:

Two years of related experience involving extensive public contact with at least one year of experience in the processing and issuance of building permits and/or planning permits.

Education:

Graduation from high school or its equivalent and a minimum of 2 years paid experience performing typical tasks of this position; or completion of two years college with emphasis in building, planning, engineering, architecture, or related field and six months work experience in related field.  Possess or obtain within one (1) year of employment, an ICC certificate as a Permit Technician.

LICENSE/CERTIFICATION

Certification as an ICC Permit Technician is desirable.

EMPLOYEE BENEFITS

Click here to review the Town of Danville's employee benefits for 2019.

THE COMMUNITY

Located approximately 40 miles east of San Francisco, Danville is located in the center of the San Ramon Valley. Comprising 20 square miles at the foot of Mount Diablo, Danville features quality housing, a progressive educational system, and a historic downtown village. Danville's current population is 43,574 (1/10). The San Ramon Valley, part of the growing I-680 corridor, has become a popular location for professional and retail complexes, light industry as well as convenient, yet secluded, living.

RECRUITMENT CONTACT

Qiana London, Human Resources Analyst

Contact Phone: (925) 314-3356

Contact Email: qlondon@danville.ca.gov