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About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County.  The Town's 8,300 residents take great pride in the natural beauty of the Town.  Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan.   The 2019-20 budget totals $17.1M, which $13.5 is the General Fund.  With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services.  Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.   

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization.  In addition, the department manages contracts that provide information technology support and facilities management.  The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

Position Description:

Under the supervision of the Administrative Services Director, performs a wide variety of accounting and statistical record keeping assignments in connection with processing and maintaining accurate financial records.  Possible tasks and support will be accounts receivable, accounts payable, payroll and customer service.  Experience in Government Accounting is highly desirable.

Example of Duties

• Assist in fiscal recordkeeping oversight, such as for payroll, accounts payable, purchase orders, accounts receivable, bank reconciliation, journal entries, month end entries, budget, and audit.
• Perform and maintain accurate payroll records and assist in HR functions.
• Record and maintain statistical and financial reports.
• Assist in monthly, quarterly, and annual financial reporting; coordinate and provide assistance to internal and external auditors.
• Assist at the counter in receiving the public and providing customer service information in response to citizen requests in a courteous and professional manner.

Knowledge of:

• Generally accepted accounting principles, practices, and procedures.
• Debits, Credits and Journal Entries.
• Microsoft Office Suite programs.
• Budget process and monitoring.
• Modern office practices and procedures.
• Fund accounting, strongly preferred.

About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County. The Town's 8,300 residents take great pride in the natural beauty of the Town. Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan. The 2019-20 budget totals $17.1M, which $13.5 is the General Fund. With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services. Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization. In addition, the department manages contracts that provide information technology support and facilities management. The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

About the opportunity

Under the supervision of the Administrative Services Director, the Accountant will perform general and technical accounting work and assists with the financial statement and budget preparation; and to do other work as assigned. The ideal candidate is a hands-on professional who takes initiative and possesses unquestionable integrity. The ideal candidate also possesses an in-depth working knowledge of municipal finance, human resources, and general management principles. Most importantly, the ideal candidate will embrace the Town's values and organizational culture.

EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

➢ Coordinate and prepare postings, balancing of the General Ledger and subsidiary accounts.

➢ Review and analyze financial records for accuracy and completeness; prepare corrections as necessary.

➢ Assist in the preparation of the Comprehensive Annual Financial Report (CAFR) and prepare audit schedules.

➢ Assist in maintaining accounting systems (e.g., payroll, accounts receivable, cash receipts, accounts payable, etc.) and procedures; make necessary adjustments.

➢ Prepare and enter correcting and adjusting journal entries to update the general ledger and other financial reports.

➢ Analyze, reconcile and maintain accurate records for cash accounts, bank accounts and payroll accounts.

➢ Provides banking services to ensure segregation of duties.

➢ Assist in updating policies and procedures

➢ Performs other related duties as required.

QUALIFICATIONS

Minimum Qualifications

Completion of a bachelor’s degree from an accredited college or university in Accounting, Finance or related field, which must include at least twelve (12) semester units in accounting related subjects. Also, two (2) years of progressively responsible accounting or auditing experience.

Knowledge of: Basic accounting techniques and principles; modern office procedures, method, and computer equipment and software, including Micro Office, accounting software, and database applications. Generally accepted accounting principles and applicability to a variety of accounting audits, transactions, and problems; principles of financial administration, including budgeting and reporting; automatic financial information systems.

Ability to: Learn to apply accounting principles to the maintenance of financial and accounting records; learn to apply Federal, State, and local laws and regulations, PERS rules and regulations and Employee Handbook to accounting and auditing work; examine, verify, and prepare financial documents and reports; prepare a variety of financial statements, reports, and analyses; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationship with those contacted in the course of work.

Analyze and interpret financial, accounting, and / or payroll records; prepare financial research and report preparation methods and techniques; prepare a variety of complex financial statements, reports, and analyses; self- motivate and complete assignments with minimal supervision.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

EMPLOYMENT OPPORTUNITY

Wastewater Treatment Plant Operator I

($19.62 - $25.11 per hour)

The City of Chowchilla is seeking a Wastewater Treatment Plant Operator I to assist in the operation and maintenance of the City’s wastewater treatment and collection system under general supervision of the Utilities Systems Supervisor and/or Director of Public Works.

Full-Time Positions Available

APPLICATION DEADLINE: Until Filled

Applicants are recommended to apply and submit application materials online at www.CalOpps.org. Application materials can also be emailed or hand-delivered to Chowchilla City Hall, Human Resources, 130 S Second Street, Chowchilla, CA 93610; emailed to CityClerk@CityofChowchilla.org; faxed (559) 665-7418.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Belmont is looking for a Temporary Accountant (3-4 month assignment) to perform a variety of professional accounting duties in support of the City's  payroll conversion from MS Dynamics GP to ADP Workforce Now.

Requirements:

A minimum of four years progressively responsible experience in payroll/human resource administration with full cycle exposure: onboarding to tax filing.

Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting or business administration

Desirable Qualifications:

Certification and special training in payroll operations and/or human capital administration.

Experience with MS Dynamics GP and/or ADP Workforce Now applications.

Definition: Under supervision, performs work necessary to the day-to-day operations, monitoring and maintenance of sewage treatment processes, equipment and facilities.

Distinguishing Features: This is a special operations operationally classification. Assigned work consists of a variety of tasks and processes associated with treatment plant processes, maintenance and general operations. The responsibilities of the Operator I and Operator II are distinguished by the level of independent performance of essential duties, greater complexity of assigned work, additional experience, and requirement for higher California State Operator Certification.

Essential Duties:

Treatment Operations: Operates wastewater treatment plant machinery and equipment to start up processes; reads, records and interprets meters and gauges; adjusts controls to properly regulate flow and process of wastewater; mixes and adds chemicals; collects samples and performs laboratory tests of materials in process. Adjusts and monitors the operations of valves, pumps, motors, chlorinators disinfection equipment, filters, digester and clarifiers; starts up the belt press and shuts down dewatering system and other processes which are not in continuous operation and assures proper deactivation as appropriate.

Laboratory Operations: Performs standard laboratory tests of materials in process; takes grab and composite samples; performs other laboratory routines required to maintain accurate records of tests personally conducted and as needed to maintain order in laboratory facilities.

Preventive Maintenance: Oils, greases, cleans, and maintains treatment plant machinery and equipment; cleans adjusts and repacks valves and pumps; similarly services/tests outlying pumping station machinery and equipment. Inspects plant electrical, plumbing and mechanical equipment for needed repairs.

Maintenance &and Electrical Repair/& Construction Repair/Construction: Disassembles electrical, plumbing and other mechanical or constructed plant systems and structures; makes repairs to existing equipment; fabricates parts when feasible; reassembles and tests repairs. Uses and operates tools and equipment associated with electrical system repairs, plumbing systems, sandblasting, welding, concrete and cement work, metal work, general construction and materials hauling. Assists in plant construction projects as appropriate.

Custodial Maintenance: Cleans tanks and containers, sweeps, sands and paints plant equipment and facilities, performs general grounds keeping and building custodial and maintenance work as needed to maintain orderly plant and facilities operations.

Shift Operator: Operator II provides on-call availability for any emergency work required of the plant during assigned periods. A certified Waste Water Treatment Plant Operator trains and instructs less experienced personnel in treatment plant operations and maintenance work as appropriate. Position does require assignment to vary work schedules and shifts. Incumbent personnel are assigned alternate work schedules.

Record Maintenance: Keeps and maintains accurate records of plant operations and laboratory procedures, assists in other public works operations as assigned and performs other assigned duties necessary to the effective operations of the plant facility that are consistent with the responsibilities of the classification.

Special Requirements for Both Levels: The ability to sit, stand, walk, kneel, crouch, stoop, squat, twist upper body, climb, lift 60 pounds, and drive a standard motor vehicle. Work weekends and holidays, and maintain records; learn and see operation of plant equipment, ability to access remote areas of the Treatment Plant using ladders, walk ways, and stairs.

Operator I/II Minimum Qualifications:

Knowledge of: Design, operations and maintenance principles of valves, pumps, motors, plumbing and electrical systems; associated tools and equipment; safe work practices and use of safety equipment.

Ability to: Operate wastewater treatment plant machinery and equipment; read, record and interpret meters and gauges; make adjustments to controls; perform standard laboratory tests; perform usual preventive maintenance and servicing of treatment plant machinery and equipment; repair electrical and mechanical systems; perform maintenance work involving heavy physical labor; operate skillfully and safely a variety of hand and power tools and motorized equipment used in maintenance and construction activity; keep accurate records and prepare summary reports; understand and carry out oral and written instructions; train and instruct others in plant operations and maintenance processes; operate record keeping systems.

Education: Equivalent to completion of the twelfth (12th) grade. An AA degree with 15 units of basic or environmental science is highly desirable.

License: Possession of a valid Class C California Operators License issued by the California State Department of Motor Vehicles. Employee is responsible to maintain required license to remain employed by the City of Millbrae.

Additional Operator I Minimum Qualifications:

Experience: Minimum one year experience performing operation duties at the City of Millbrae (WPCP) Water Pollution Control Plant) or comparable experience at any POTW while in possession of a Grade I Operator Certificate

Certification: Must possess a Grade I Operator Certificate issued by the Office of Operator Certification, Division of Clean Water Programs, State of California Water Resources Control Board. Must obtain Grade II Certification within two years of obtaining Grade I certification. Employee is responsible to obtain and maintain required certification to remain employed by the City of Millbrae.

Additional Operator II Minimum Qualifications:

Experience: Minimum two year experience performing operation duties at the City of Millbrae (WPCP) Water Pollution Control Plant) or comparable experience at any POTW while in possession of a Grade II Operator Certificate

Certification: Must possess a Grade II Operator Certificate issued by the office of Operator Certification, Division of Clean Water Programs, State of California Water Resources Control Board. Employee is responsible to obtain and maintain required certification levels to remain employed by the City of Millbrae.

Position:  The City of Orinda is looking for responsible, courteous individuals who enjoy working outdoors, can work independently of supervision and have experience dealing tactfully and effectively with members of the public.  The successful applicants will work in a part-time capacity with a schedule including afternoon and weekend hours.  Our City’s mission is to provide excellent service in a fiscally responsible manner and to promote a safe, healthy and vibrant community.

The Parking and Traffic Specialist enforces City parking regulations and assists with parking, traffic, and related issues and provides general information and assistance to the public.    This position is non-benefited and works a variable schedule based on need.

How to Apply:  To be considered for this position, qualified job applicants are required to submit the following:

• Apply Online!  You can apply online by visiting CalOpps.org. 
• Please attach a resume with your application for the Parking & Traffic Specialist position

Minimum Qualifications: Candidates with the following qualifications are encouraged to apply:

• Education: Equivalent to a high school diploma.  Supplemental specialized training in planning, zoning, inspection, or law enforcement is desirable; and
• Experience: One year of experience in public contact, customer service, or related experience; and
• License and Certificate: Possession of a valid California Driver's License with a demonstrated history of safe driving.

Special Requirements: Essential duties require the following physical skills and work environment:

Ability to drive, sit, stand, or walk for extended hours; ability to kneel, crouch, stoop, squat, twist, and lift 50 lbs.; exposure to outdoors for extended hours, including walking hills and on wet, muddy, or slippery surfaces; ability to travel to different sites and locations.

Must be willing to work a scheduled variety of hours, which may include evenings, and/or weekends, as needed.

Pre-Employment Processes:  Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, conviction history check, as well as a medical exam including a pre-placement drug screen before hire.

Primary duties of the Parking & Traffic Specialist include (but are not limited to):

• Enforces parking regulations within the guidelines of California State Law and City requirements.  Safely maintains and operates specialized equipment including radios and hand held computers or devices.
• Efficiently patrols assigned routes throughout the City to identify and resolve parking violations and traffic hazards, and enforce applicable laws; issues parking citations utilizing an electronic ticket writer and updates records as necessary.  May write warnings and amendments to previously issued citations.
• Responds to citizen complaints and concerns regarding parking and traffic issues and abandoned vehicle laws; tag and arrange transportation of abandoned vehicles; refers issues to supervisor or law enforcement as necessary;
• Chalks tires of vehicles parking in timed spaces, records time, and returns at specified intervals to ticket vehicles remaining in spaces illegally;
• Explains California State laws, California Vehicle Code, and City ordinances to the general public regarding parking citations and parking in general;
• Provides guidance to residents on how to obtain Residential Parking Permits and assists residents on permit questions and issues;
• Reports missing or damaged traffic signals and signs; reports improperly operating traffic signals; submits work order requests for signage, curb painting, and repairs;
• May perform traffic control duties at accident scenes and special events, including directing traffic and diverting flow of traffic by erecting temporary barricades and posting temporary signs; and
• Perform related duties and responsibilities as assigned.

Other job related duties and Essential Qualifications:

All employees of the City of Orinda are expected to uphold and exhibit the City’s Core Values including serving the public, being respectful, professional, responsible and accountable.

• Excellent customer service skills;
• Ability to interpret and apply policies, procedures, laws, codes, and regulations pertaining to parking citation programs;
• Working knowledge of modern office equipment and procedures, including the use of a variety of software applications and handheld electronic devices;
• Knowledge of City geography, maps, streets, landmarks, and driving directions; and
• Principles and procedures of record keeping.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Orinda is an Equal Opportunity Employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with Federal law, the City of Orinda will only hire individuals who are legally authorized to work in the United States.  Candidates with a disability which may require special assistance in any phase of the application or testing process should submit a request for accommodation with the application.  Documentation of the need for accommodation must accompany the request.
 

The City of Belmont Public Works Department is recruiting for the position of Senior Civil Engineer.

Recruitment will close by Friday, November 8, 2019 @ 5 p.m. or upon receipt of the first 50 applications and supplemental questionnaires, whichever occurs first.

The Senior Civil Engineer supervises, assigns, reviews, and participates in the work of staff responsible for performing professional and technical engineering services in the design and management of public works capital improvement projects, ensures work quality and adherence to established policies and procedures, and performs the more complex tasks relative to assigned area of responsibility.

Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned.  Employees perform the most difficult and responsible types of duties assigned to classes within this series, including management of the most complex engineering projects or exercising lead direction over lower level staff.  Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

The responsibilities and duties of the Senior Civil Engineer may include, but are not limited to, the following:

• Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for providing professional engineering services in the design and management of public works capital improvement projects.
• Establish schedules and methods for providing engineering services, identify resource needs, review needs with appropriate management staff, and allocate resources accordingly.
• Participate in the development of policies and procedures, monitor work activities to ensure compliance with established policies and procedures, and make recommendations for changes and improvement to existing standards and procedures.
• Recommend and assist in the implementation of goals and objectives and implement approved policies and procedures.
• Perform the more technical and complex tasks of the work unit, including management and administration of construction and professional services contracts.
• Supervise and participate in the work of lower level engineering staff in the preparation of project plans, specification, cost estimates, and contract administration for capital projects.
• Supervise and participate in the inspection of capital projects, ensure compliance with applicable codes and regulations, and provide resolutions to construction problems.
• Prepare and/or review professional civil engineering designs for assigned projects utilizing a variety of computer software programs, perform detailed calculations and computations, and prepare and/or review the adequacy and accuracy of computations, preliminary layouts, and design work from field and survey data.
• Review and approve changes to approved plans and specifications and process a variety of permits.
• Exercise professional engineering judgment in accordance with current accepted practice of civil engineering and appropriate laws and codes.
• Participate in the selection of technical engineering staff, provide or coordinate staff training, work with employees to correct deficiencies, and implement discipline procedures.
• Participate in the preparation and administration of assigned engineering program budget, submit budget recommendations, and monitor expenditures.

To review the complete job description, visit www.belmont.gov

The City of St. Helena has an exciting opportunity to fill a position in the Finance Department.  This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:  The Accounting Assistant I is the entry level class in the accounting support series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting support and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines.

The Accounting Assistant I receives direction from the Director of Finance, or designee.

Examples of Duties: (include but are not limited to the following) 

• Operates cash register, acts as front counter staff.
• Receives the public, answers questions and processes requests; responds to inquiries from customers and others and refers, when necessary, to appropriate persons.
• Prepares, processes, maintains and verifies purchasing, financial and accounting documents and records.
• Performs accounting and financial office support work in areas such as cashiering, accounts receivable, utility billing, fixed assets and business licenses.
• Provides information to the public and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures; processes outgoing mail.
• Receives payments, issues receipts, balances cash and prepares bank deposits.
• Performs data entry and posts receipts to various City accounts and funds.
• Maintains and files various documents and records. May perform a variety of general office support functions, including typing, record keeping, proofreading and forms and report generation.
• Prepares financial, statistical or operational reports as assigned.
• Prepares accounts receivable billings and reconciliation.
• Verifies incoming revenue from various City departments and other agencies.
• Processes all utility billing and utility customer requests.
• Maintains posting of payments.
• Works with the Water Department to process monthly meter reads and customer requests.
• Generates new utility billings and past due notices.
• Prepares monthly utility billing reports and reconciliations.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.