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Applications accepted until Wednesday, January 8, 2020 OR upon receipt of the first 150 applications- whichever occurs first

Written Exam: Thursday, January 16, 2020

Oral Exams: TBA

DEFINITION

Office Assistant I:  Under direct supervision, the Office Assistant I performs a variety of technical office work and other related work as required.

Office Assistant II:  Under general supervision, the Office Assistant II performs similar work, but is expected to have the competence and judgment to work more independently.

Office Assistant I is the entry-level class and Office Assistant II is the journey level class in the series.  Incumbents in the Office Assistant I class will progressively perform most of the duties required in the series, but are not expected to function at the same skill level and will usually exercise less independent direction and judgment on matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established pattern that has been explained before the work is started.  Generally, changes in procedures or exceptions are explained in detail as they arise.  Under the flexible staffing concept, Office Assistant II positions that may become vacant may reasonably be filled at the Office Assistant I position for training purposes or when filled from the outside, require specific clerical experience. Appointment to this class requires the employee to be performing substantially the full range of technical office duties and to meet the qualification standards for the class. The class requires the ability to work independently exercising judgment and initiative.

EXAMPLE OF DUTIES

Assembles, prepares and proofs final copies of reports, letters, case records, lists, receipts, legal documents, agendas, requisitions, permits, licenses, charts, and estimates using PC word processing or typewriter, as appropriate.  May transcribe documents from dictating machines or other recording devices. Prepares invoices, bills, payroll/time sheets, and work orders.  Makes and checks simple arithmetical computations; checks and tabulates statistical data.  Sets up and maintains indexes and files.  Operates a variety of current office machines, including but not limited to computers, printers, typewriters, copiers, adding and facsimile machines.  Answers and routes telephone calls for one or more divisions, effectively and efficiently responding to public and intra-office inquiries. Greets and assists members of the public and business visitors. Receives, distributes, and dispatches intra-office and US mail.  May perform a variety of other tasks including but not limited to maintaining mailing lists, clipping newspapers; receiving and transmitting radio messages from field personnel, keeping vacation schedules, and ordering, inventorying and receiving supplies.  Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:  Office Assistant I level: Appropriate business English including correct spelling, accepted grammar and punctuation and basic arithmetic. Office Assistant II level:  Office Assistant I level verbal and quantitative skills as well as competent and effective use of personal computer applications. Modern office procedures and methods including filing and record keeping practices. 

Ability to:  Office Assistant I level:  Keyboard/type at a speed of 40 words per minute from clear copy; accurately perform basic clerical work; follow oral and written instructions; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Additionally, at the Office Assistant II level: Keyboard at a speed to successfully perform the duties of the Office Assistant II position; independently and accurately perform detailed clerical work of average difficulty including keeping basic accounting records.

If testing at the journey level (II), keyboard/type at a speed of 50 words per minute.

Experience:

Office Assistant I:  no experience required.

Office Assistant II; two (2) years, full-time, paid, clerical work in an office setting which includes at least one year of demonstrated personal computer application competency.  Additional education beyond high school may be substituted for the required experience on the basis that one year of education equals six months of experience to utilize a maximum of two years of additional education. The substitution of two years of education for one year of experience does not eliminate the requirement of a full year of demonstrated personal computer application competency.

Education:  Graduation from high school or equivalent.

This exciting position supports the mission readiness of Menlo Park Fire's Urban Search and Rescue Team (US&R), Task Force 3 (CA-TF3).  The successful candidate will have a keen attention to detail, be solutions oriented, and have an exceptional work ethic.  This position is critical to ensuring the team is deployable to respond to disasters when called upon.  As such, this person may be called upon in the evenings or on weekends in cases of emergency or national disasters.

Under direct supervision of the Program Manager, the Records Specialist assists the National Urban Search and Rescue (US&R) Program Manager as part of the Department of Homeland Security, known as California Task Force 3 (CA-TF3);  responsible for administrative and technical work, by supervising and coordinating records management of the Task Force. The Records Specialist coordinates with other Task Force Managers in accomplishment of assigned duties, and reports to the US&R Program Manager.

This is a benefited position supporting the work of Task Force 3 for Urban Search and Rescue with funding provided by federal grants.

1. Performs the physical and administrative tasks involved in records management and training coordination.
2. Assists and provides input to the Training coordinator.
3. Create and continually maintain, organize and update entire US&R Training Database and US&R Personnel Database. Revise database as needed.
4. Inform US&R members of FEMA Specific Training and various state, local and online training to help met specific requirements.
5. Assists, revises and implements Standard Operating Guidelines/Administration Manual, in coordination with Program Manager.
6. Supports US&R personnel and cache equipment during operational deployments. Will work on roster with Program Manager.
7. Coordinates the maintenance of records for all training activities for all task for team members.
8. Reviews resumes of personnel applying for membership and will facilitate promotional opportunities within the Task Force, and makes recommendations to the Program Manager.
9. Reviews annual requirements for incumbent members, and makes recommendations concerning membership/deployment status.  Ensure that US&R Member’s required training have been met, baseline medicals, CPR/EMT cards, and certificates are current and on file with the personnel records and database.
10. Recommends updates/changes to Task Force Policies, Procedures and methods of operation.
11. Develops and updates website and social media platforms to ensure that task force activities are identified.
12. Assists and provide needed reports for annual/semi-annual FEMA reports and other various reports.
13. Maintain and administer monthly updates and deployment notifications to the team via the San Mateo County Alert System.
14. Performs other related duties as required.

Knowledge of:

• Basic math and language skills (written and verbal)
• Federal regulations and requirements governing DHS and FEMA as they apply to records and training.

Ability to:

• Assist the team in preparation for training and emergency deployments.
• Successfully work as a member of a diverse team.
• Multi-task and adjust to quickly changing tasks/responsibilities.
• Write clear, accurate and concise reports.
• Adhere to strict Federal guidelines governing FEMA.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with employees, supervisors, and the public.
• Learn and effectively apply local, state, and federal codes, laws, and regulations.
• Represent the District effectively and professionally in contacts with representatives of other agencies and the public.
• Perform assignments and maintain equipment in a safe manner; understand and carry out safety policies, rules, and regulations; properly uses safety equipment.
• Make/recommend process improvement changes to streamline procedures.
• Maintain confidentiality regarding sensitive information.

Skill in:

• Working within the DHS/FEMA structure.
• Records management
• Operating a personal computer and appropriate worked-related applications, such as including FileMaker, word processing, spreadsheet, calendaring, and e-mail systems.

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying.

Experience:  Two years of experience in public sector administration, office administrative relating to records management systems.

Training:  Equivalent to graduation from high school.

• Possession of, or ability to obtain, an appropriate, valid California Driver’s License, which must be maintained as a condition of employment.
• Must pass Department of Justice and FBI background clearance.
• Must pass physical examination.
• Ability to obtain a Notary Public certification.

Essential duties require the following physical skills and work environment:

Physical Skills: Ability to sit for extended periods of time; use repetitive arm, hand, finger, wrist, leg, or foot motion; lift and carry 25 pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.

Work Environment: Mobility to work in a typical office setting or field environment with exposure to dust.

Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; may work protracted and irregular hours.

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

DEFINITION

Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources in the administration of the City's Human Resources program. Completes related work as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Senior Management Analyst and the Human Resources Analysts. 

EXAMPLES OF DUTIES

Maintains frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or mail; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains employees' personnel records and departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares and signs inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Secretary for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Manages distribution of performance appraisals schedule and retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations.  May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, and in administering certification of active Civil Service Employment Lists using computerized applicant tracking program.

Provides support to the Senior Management Analyst and Human Resources Analysts. Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses all Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Experience: Two years of experience in responsible administrative and human resources technical work that involved regular contact with the public. 

Education: Graduation from high school or equivalent and an AA degree.

Licenses or Certificates: Possession of a valid Class C California Driver's License.

CLAIMS ANALYST/SENIOR PROPERTY AND LIABILITY CLAIMS ANALYST

San Mateo County Schools Insurance Group, a Joint Powers Authority (JPA) serving public school districts in San Mateo County. SMCSIG has been serving San Mateo County Schools since 1977 and provides a full range of Risk Management Services to our members. SMCSIG is currently accepting applications for a Senior Property and Liability Claims Analyst or Property and Liability Claim Analyst (based on experience level) to work full time in our Redwood City office.

The successful candidate will be responsible to proactively manage property and liability claims, advises on contract indemnification wording, recommends appropriate levels of insurance for contracts, and recommends action to reduce liability exposures while providing high level of customer service to members, vendors and the general public.

Minimum Qualifications:

ANALYST:  BA degree with at least one year of experience in office/customer service environment.  Can substitute a BA degree with at least 3 years in an office environment.  Proficiency in Microsoft Office including Word, Excel, PowerPoint and relational databases. Ability to communicate in an oral and written manner.   Experience adjusting auto, property and liability claims desirable.  Will train the right candidate with an insurance background.

SENIOR:  Minimum qualifications include a bachelor’s degree of Arts/Sciences/Business/English or equivalent degree.   At least 5 years of experience adjusting complex liability, property and auto claims.  At least 3 years of experience handling complex public-sector litigation including all phases of discovery, litigation management, settlement conferences, mediation, and supervise trial preparation.  Ability to prepare oral and written board presentations. Compile and organize data and information, interpret technical and legal information, interpret rules, laws, and policies and apply them while exercising good judgment. ARM, ARM-P desirable.

Perform highly responsible risk, clerical and office management functions, compile and organize data and information, interpret technical and legal information, interpret rules, laws, and policies and apply them while exercising good judgment. Maintain a calm and tactful manner in the face of adversity.  Provide high levels of customer services to members, vendors, and the general public.  

Salary Range:

Analyst:  $62,424-$96,852 annually plus excellent benefits, including CalPERS retirement.

Senior:  $68,832-$106,776 annually plus excellent benefits, including CalPERS retirement.

Contact Sharon Vishwa, svishwa@smcsig.org, 650-365-9180 for an application and detailed job description. Requires a cover letter, completed job application and resume.

Filing Deadline:   5 pm on January 31, 2020

OFFICE TECHNICIAN I/II

CLOSE DATE: Friday, January 3rd, 2020

SALARY RANGE:
I  – $16.31-$19.83  Per Hour
II – $18.47-$22.46  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, January 3rd, 2020

THE POSITION
The Office Technician I/II position perform a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws at the Glenn County Sheriff’s Office. Office Technician II is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        I - Three years of increasingly responsible technical and clerical experience. II - Four years of increasingly responsible technical and clerical experience. I/II - Completion of 24 semester units from an accredited college or university in business-related course work may be substituted for one year of the required experience.

Training:            I/II - Equivalent to the completion of the twelfth grade.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, January 03, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

The City of St. Helena has a challenging and exciting career opportunity to fill a Full-time position in the Human Resources Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

Human Resources Technician*

Salary Range: $59,343—$72,132/year

($28.53 - $34.68 hour)†

* Upon approval of the City Council at the December 10, 2019 regular meeting, current vacant position of Human Resources Administrative Assistant with a salary range of $53,997—$65,636/year ($25.96 - $31.56/hour) will be reclassified into this new classification

†Upon approval of the City Council at the December 10, 2019 regular meeting, base salary range will increase an additional  2% effective January 1, 2020 

Examples of Duties: (include but are not limited to the following)

• Assists employees, on the telephone, and via email answering inquiries, explaining division policies and procedures, and providing forms and informational materials related to recruitment processes, employee salary and benefits, performance evaluations, and other matters related to department operations.
• Establishes, updates, and maintains department records, files, and databases, including those pertaining to employment applications, payroll, benefits, and performance evaluations.
• Processes employee and applicant data and status changes, including salary and benefits adjustments, performance evaluations, employment, new hires, promotions and terminations.
• Reviews HR related forms, including benefits, FMLA, and workers compensation forms for accuracy and completeness; performs worker’s compensation injury reporting; coordinates candidate background checks and medical screenings.
• Maintains department operating supplies.
• Prepares and distributes a variety of routine correspondence and informational materials; performs basic research and compiles data for various projects and reports; prepares supporting materials, including literature packs, phone lists, name badges, and place names.
• Provides general clerical and administrative support to department staff, including making photocopies, scheduling appointments and meetings, running errands, filing paperwork records, and records retention; performs staff support for the Labor/Management Safety and Health Committee.
• Prepares materials and generates electronic and digital filing for meetings; takes minutes as required.
• Writes and edits marketing materials including literature, ensuring valid, current and accurate content.
• Writes and distributes press releases and produces media releases, including eNews; maintains the City’s website and intranet and manages inquiries generated from the website.
• Attends HR and Risk Management conferences and trainings and REMIF board meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

 Knowledge and Skills:

• Modern office procedures, practices and equipment.
• Office and safety practices, procedures and standards.
• Personal computer hardware and software, including word processing, spreadsheet, and database programs.
• Principles and practices of effective customer service.
• City and Department policies and procedures.
• Record keeping principles and techniques and records management.

The Position:
This is a full journey level position.  Perform a wide variety of responsible bookkeeping and clerical duties under general supervision and within a framework of established procedures with only occasional assistance or instruction.  Perform a large amount of the daily bookkeeping and administrative work associated with cash & investments, accounts payable, accounts receivable, payroll, and the general ledger.  

Examples of Job Duties:
Provide support to Treasurer.  Track cash activity, update wire, and cash schedules daily, including ACH and wire transfer origination, check run initiation, vendor book transfers, upload of positive pay files, and weekly cash requirements forecasting. In addition, input investments, interest, bank sweep activity into investment management software, and compile monthly Treasurer’s Report.  Track, balance, and report transactions between various funds with high level of accuracy and a high level of attention to detail.  

Perform full cycle accounts payable processing to include: creation and maintenance of vendor files, verification of invoices, including quantities, dollar amounts, and payment and discount terms; matching and cross referencing invoices to receiving documents, requisitions, purchase orders, contracts and shipping documents, reconciling with vendor statements, and ensuring timely payment to vendors. 

Track, monitor, and process electronic purchase order files including invoices,  payments, open purchase orders, work orders, partial payments and other information as required to expedite and document accounts payable transactions.  Resolve exceptions through contact and coordination with appropriate vendor and Agency purchasing officials.

Process payroll in electronic systems including ADP Workforce Now to include the  collection of time sheets and application of negotiated labor agreements, and federal and state laws; make calculations related to special pay such as differential, subsistence, travel; compensatory time; and overtime pay; process, verify and document authorized changes to employee payroll records.  

Maintain and reconcile bank accounts and payroll/benefits documents to Agency records.  Reconcile and maintain numerous control schedules in support of payroll.  Coordinate and resolve payroll related matters with outside service bureau, Facility Office Administrators, managers, supervisors, and or employees as applicable.  Distribute recurring payroll reports and paychecks.

Track and reconcile CalPERS pensionable wages and ensure calculations are in accordance with California state government code. 

Run, validate, and integrate payroll related general ledger entries, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

Prepare participant and third party power billings, and fuel-steam and other allocations.  Monitor collection of accounts receivable. 

Maintain subsidiary accounts payable ledgers, fixed asset records, accounts receivable, work order and related systems and reconcile to the general ledger.  Assist in maintaining the Agency's general ledgers and subsidiary ledgers and in preparation of recurring journal entries, audit schedules, account analyses, and special data requests.  Assist and instruct new clerical employees as required.

Maintain and reconcile cash accounts and documents to Agency records.  Coordinate and resolve related matters with outside entities, managers, supervisors, and or employees as applicable.  Also responsible for distribution of recurring reports.

Review and process employee advances, expense reports, and credit card transactions in accordance with Agency policy and procedures.

Supervision Received and Exercised:
This job has no supervisory responsibilities.

Minimum Requirements
An Associate of Arts degree from an accredited college or major course work in accounting or a related field is desirable.  Performance of similar duties for other employers for a period of at least three years.  Knowledge, skill or experience should include modern office practices, procedures and equipment, including computer based accounting.
 

NCPA Career Center

The City of San Mateo Community Development Department is looking for an

Executive Secretary to the City Attorney

The Office of the City Attorney serves as the legal department for the municipal corporation, the City of San Mateo.  The Office’s attorneys provide advice to the City Council, City staff, and various boards and commissions on the legal issues relating to the conduct of city business.  The Office also represents the City in administrative or court proceedings in which the City or city officials are a party.  The Office is currently comprised of 4 full time attorney positions and 1.25 support staff positions.  The members of the Office strive to provide excellent legal services to the City organization and the community.

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

Applications are being accepted for the position of City Clerk Records Technician with the City of South San Francisco. 

APPLICATION DEADLINE:  DECEMBER 31, 2019, 5:00 P.M. OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION..

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

DEPARTMENT:

The City Clerk’s Office is the archivist of City records and, as such, provides public information and responds to requests for public record information, certifies and distributes ordinances and resolutions as appropriate and/or legally required, publishes and posts legal notices, processes claims and lawsuits, and is responsible for the maintenance and distribution of the South San Francisco Municipal Code.  This Office also serves as the filing officer for Campaign Expenditure Statements required to be filed by candidates in municipal elections and Statements of Economic Interests filed by public officials and designated employees.  The City Clerk serves as Clerk of the Council, administers municipal elections, and maintains rosters, agendas, minutes, attendance records, applications, and oaths for the City's boards and commissions.

THE POSITION:

The City Clerk Records Technician provides responsible, technical, complex, and/or specialized administrative duties in support of City Clerk functions, including records assessment, preparation of reports, and responding to questions and inquiries from the public, City departments, and outside agencies; and does related work as required.  This position is distinguished from all other clerical positions in that it is assigned to the Office of the City Clerk.  The position requires specific well-developed records management skills related to the Office’s activities, procedures, specialized rules, regulations and policies, including assessment, creation and management of various records, including, but not limited to, agreements, public records, election and conflict of interest filings.  The work may include cross-training with one or more positions in the Office of the City Clerk.

Position:        Program Assistant II

Salary:            $25.96-$30.96/ hour

Job Type:        Part time, year round

Location:        Beresford Recreation Center, 2720 Alameda de las Pulgas

Hours:             20 hours a week, Monday – Friday, times TBD

Application:    City of San Mateo employment application is required

Closing Date:  Open until filled or upon receipt of 50 applications, whichever occurs first

THE POSITION: Looking for a rewarding position working with the community in diverse multi- cultural environment?  Do you strive to provide stellar customer service? Do you want to be part of a team committed to providing quality recreational programs to the community? The Enrichment/ Athletics Programs Section is looking for a highly motivated individual to be part of their team. The successful candidate should be customer service oriented, friendly, professional, an outstanding multi-tasker, excellent communicator, organized and an independent worker.

MINIMUM QUALIFICATIONS:

• Possess a valid State of California driver’s license.
• Ability to communicate effectively both in writing and verbally with people of diverse backgrounds.
• Ability to work in a highly independent manner, with direction from supervisor.
• Attention to detail. Ability to maintain accurate records and submit as required.
• Computer experience working with Microsoft Word and Excel.
• Successfully pass required background checks.
   

DUTIES:

• Deliver stellar customer service to both internal and external customers.
• Process patron registrations, withdrawals, credits to accounts.
• Maintain paperwork and forms related to program operations.
• Data entry and processing of vendor claims and various invoices.
• Course software data entry.
• Manage Private Music schedule and monthly billing.
• Provide administrative support with various programs as assigned such as; class enrollment rosters, order supplies and update program display cases.

HOW TO APPLY:

Applications can be found on the City of San Mateo website at www.cityofsanmateo.org or at our Recreation Centers:

• Beresford Recreation Center, 2720 Alameda de las Pulgas, 94403
• Dr Martin Luther King Jr Community Center, 725 Monte Diablo, 94401

Submit online at www.calopps.org.

Submit to Angela Sakkos at Beresford Recreation Center. Please contact Angela at 650-522-7446 with any questions.

This position is considered part time and offers no benefits.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin.

It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.