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The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Office Specialist II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

The City of San Jose invites applications for the classification of Office Specialist II. Office Specialists perform, under close supervision, a variety of routine clerical tasks, including: typing, filing, answering phones, maintaining files, providing information and customer service to the public and city employees; and operating a variety of office equipment, including computers for word processing and data entry.

Current City of San Jose Office Specialists must apply to this recruitment to be considered for future transfer opportunities.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Physical /Environmental Elements

The following is a general statement for the classification. Individual positions may have additional or different physical/environmental elements. In an office environment, possess ability to:

·     Operate, access, enter, and retrieve data using standard office equipment, including but not limited to a computer or tablet;

·     Read printed materials and a computer screen;

·     Communicate in person and over the telephone;

·     Lift, carry, push, and pull materials and objects up to 25 pounds, or heavier weights, in all cases with the use of proper equipment;

·     Move between/within work areas, including but not limited to sitting, walking, and standing on various surfaces, turning, bending, grasping, and making repetitive hand movements;

·     Be exposed to moderate noise levels and controlled temperature conditions;

·     Maintain professional demeanor during interactions with staff, customers, and the public.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB ANNOUNCEMENT URL BELOW.

Applications accepted until Wednesday, January 8, 2020 OR upon receipt of the first 150 applications- whichever occurs first

Written Exam: Thursday, January 16, 2020

Oral Exams: TBA

DEFINITION

Office Assistant I:  Under direct supervision, the Office Assistant I performs a variety of technical office work and other related work as required.

Office Assistant II:  Under general supervision, the Office Assistant II performs similar work, but is expected to have the competence and judgment to work more independently.

Office Assistant I is the entry-level class and Office Assistant II is the journey level class in the series.  Incumbents in the Office Assistant I class will progressively perform most of the duties required in the series, but are not expected to function at the same skill level and will usually exercise less independent direction and judgment on matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established pattern that has been explained before the work is started.  Generally, changes in procedures or exceptions are explained in detail as they arise.  Under the flexible staffing concept, Office Assistant II positions that may become vacant may reasonably be filled at the Office Assistant I position for training purposes or when filled from the outside, require specific clerical experience. Appointment to this class requires the employee to be performing substantially the full range of technical office duties and to meet the qualification standards for the class. The class requires the ability to work independently exercising judgment and initiative.

EXAMPLE OF DUTIES

Assembles, prepares and proofs final copies of reports, letters, case records, lists, receipts, legal documents, agendas, requisitions, permits, licenses, charts, and estimates using PC word processing or typewriter, as appropriate.  May transcribe documents from dictating machines or other recording devices. Prepares invoices, bills, payroll/time sheets, and work orders.  Makes and checks simple arithmetical computations; checks and tabulates statistical data.  Sets up and maintains indexes and files.  Operates a variety of current office machines, including but not limited to computers, printers, typewriters, copiers, adding and facsimile machines.  Answers and routes telephone calls for one or more divisions, effectively and efficiently responding to public and intra-office inquiries. Greets and assists members of the public and business visitors. Receives, distributes, and dispatches intra-office and US mail.  May perform a variety of other tasks including but not limited to maintaining mailing lists, clipping newspapers; receiving and transmitting radio messages from field personnel, keeping vacation schedules, and ordering, inventorying and receiving supplies.  Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:  Office Assistant I level: Appropriate business English including correct spelling, accepted grammar and punctuation and basic arithmetic. Office Assistant II level:  Office Assistant I level verbal and quantitative skills as well as competent and effective use of personal computer applications. Modern office procedures and methods including filing and record keeping practices. 

Ability to:  Office Assistant I level:  Keyboard/type at a speed of 40 words per minute from clear copy; accurately perform basic clerical work; follow oral and written instructions; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Additionally, at the Office Assistant II level: Keyboard at a speed to successfully perform the duties of the Office Assistant II position; independently and accurately perform detailed clerical work of average difficulty including keeping basic accounting records.

If testing at the journey level (II), keyboard/type at a speed of 50 words per minute.

Experience:

Office Assistant I:  no experience required.

Office Assistant II; two (2) years, full-time, paid, clerical work in an office setting which includes at least one year of demonstrated personal computer application competency.  Additional education beyond high school may be substituted for the required experience on the basis that one year of education equals six months of experience to utilize a maximum of two years of additional education. The substitution of two years of education for one year of experience does not eliminate the requirement of a full year of demonstrated personal computer application competency.

Education:  Graduation from high school or equivalent.

This exciting position supports the mission readiness of Menlo Park Fire's Urban Search and Rescue Team (US&R), Task Force 3 (CA-TF3).  The successful candidate will have a keen attention to detail, be solutions oriented, and have an exceptional work ethic.  This position is critical to ensuring the team is deployable to respond to disasters when called upon.  As such, this person may be called upon in the evenings or on weekends in cases of emergency or national disasters.

Under direct supervision of the Program Manager, the Records Specialist assists the National Urban Search and Rescue (US&R) Program Manager as part of the Department of Homeland Security, known as California Task Force 3 (CA-TF3);  responsible for administrative and technical work, by supervising and coordinating records management of the Task Force. The Records Specialist coordinates with other Task Force Managers in accomplishment of assigned duties, and reports to the US&R Program Manager.

This is a benefited position supporting the work of Task Force 3 for Urban Search and Rescue with funding provided by federal grants.

1. Performs the physical and administrative tasks involved in records management and training coordination.
2. Assists and provides input to the Training coordinator.
3. Create and continually maintain, organize and update entire US&R Training Database and US&R Personnel Database. Revise database as needed.
4. Inform US&R members of FEMA Specific Training and various state, local and online training to help met specific requirements.
5. Assists, revises and implements Standard Operating Guidelines/Administration Manual, in coordination with Program Manager.
6. Supports US&R personnel and cache equipment during operational deployments. Will work on roster with Program Manager.
7. Coordinates the maintenance of records for all training activities for all task for team members.
8. Reviews resumes of personnel applying for membership and will facilitate promotional opportunities within the Task Force, and makes recommendations to the Program Manager.
9. Reviews annual requirements for incumbent members, and makes recommendations concerning membership/deployment status.  Ensure that US&R Member’s required training have been met, baseline medicals, CPR/EMT cards, and certificates are current and on file with the personnel records and database.
10. Recommends updates/changes to Task Force Policies, Procedures and methods of operation.
11. Develops and updates website and social media platforms to ensure that task force activities are identified.
12. Assists and provide needed reports for annual/semi-annual FEMA reports and other various reports.
13. Maintain and administer monthly updates and deployment notifications to the team via the San Mateo County Alert System.
14. Performs other related duties as required.

Knowledge of:

• Basic math and language skills (written and verbal)
• Federal regulations and requirements governing DHS and FEMA as they apply to records and training.

Ability to:

• Assist the team in preparation for training and emergency deployments.
• Successfully work as a member of a diverse team.
• Multi-task and adjust to quickly changing tasks/responsibilities.
• Write clear, accurate and concise reports.
• Adhere to strict Federal guidelines governing FEMA.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with employees, supervisors, and the public.
• Learn and effectively apply local, state, and federal codes, laws, and regulations.
• Represent the District effectively and professionally in contacts with representatives of other agencies and the public.
• Perform assignments and maintain equipment in a safe manner; understand and carry out safety policies, rules, and regulations; properly uses safety equipment.
• Make/recommend process improvement changes to streamline procedures.
• Maintain confidentiality regarding sensitive information.

Skill in:

• Working within the DHS/FEMA structure.
• Records management
• Operating a personal computer and appropriate worked-related applications, such as including FileMaker, word processing, spreadsheet, calendaring, and e-mail systems.

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying.

Experience:  Two years of experience in public sector administration, office administrative relating to records management systems.

Training:  Equivalent to graduation from high school.

• Possession of, or ability to obtain, an appropriate, valid California Driver’s License, which must be maintained as a condition of employment.
• Must pass Department of Justice and FBI background clearance.
• Must pass physical examination.
• Ability to obtain a Notary Public certification.

Essential duties require the following physical skills and work environment:

Physical Skills: Ability to sit for extended periods of time; use repetitive arm, hand, finger, wrist, leg, or foot motion; lift and carry 25 pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.

Work Environment: Mobility to work in a typical office setting or field environment with exposure to dust.

Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; may work protracted and irregular hours.

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

DEFINITION

Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources in the administration of the City's Human Resources program. Completes related work as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Senior Management Analyst and the Human Resources Analysts. 

EXAMPLES OF DUTIES

Maintains frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or mail; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains employees' personnel records and departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares and signs inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Secretary for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Manages distribution of performance appraisals schedule and retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations.  May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, and in administering certification of active Civil Service Employment Lists using computerized applicant tracking program.

Provides support to the Senior Management Analyst and Human Resources Analysts. Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses all Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Experience: Two years of experience in responsible administrative and human resources technical work that involved regular contact with the public. 

Education: Graduation from high school or equivalent and an AA degree.

Licenses or Certificates: Possession of a valid Class C California Driver's License.

CLAIMS ANALYST/SENIOR PROPERTY AND LIABILITY CLAIMS ANALYST

San Mateo County Schools Insurance Group, a Joint Powers Authority (JPA) serving public school districts in San Mateo County. SMCSIG has been serving San Mateo County Schools since 1977 and provides a full range of Risk Management Services to our members. SMCSIG is currently accepting applications for a Senior Property and Liability Claims Analyst or Property and Liability Claim Analyst (based on experience level) to work full time in our Redwood City office.

The successful candidate will be responsible to proactively manage property and liability claims, advises on contract indemnification wording, recommends appropriate levels of insurance for contracts, and recommends action to reduce liability exposures while providing high level of customer service to members, vendors and the general public.

Minimum Qualifications:

ANALYST:  BA degree with at least one year of experience in office/customer service environment.  Can substitute a BA degree with at least 3 years in an office environment.  Proficiency in Microsoft Office including Word, Excel, PowerPoint and relational databases. Ability to communicate in an oral and written manner.   Experience adjusting auto, property and liability claims desirable.  Will train the right candidate with an insurance background.

SENIOR:  Minimum qualifications include a bachelor’s degree of Arts/Sciences/Business/English or equivalent degree.   At least 5 years of experience adjusting complex liability, property and auto claims.  At least 3 years of experience handling complex public-sector litigation including all phases of discovery, litigation management, settlement conferences, mediation, and supervise trial preparation.  Ability to prepare oral and written board presentations. Compile and organize data and information, interpret technical and legal information, interpret rules, laws, and policies and apply them while exercising good judgment. ARM, ARM-P desirable.

Perform highly responsible risk, clerical and office management functions, compile and organize data and information, interpret technical and legal information, interpret rules, laws, and policies and apply them while exercising good judgment. Maintain a calm and tactful manner in the face of adversity.  Provide high levels of customer services to members, vendors, and the general public.  

Salary Range:

Analyst:  $62,424-$96,852 annually plus excellent benefits, including CalPERS retirement.

Senior:  $68,832-$106,776 annually plus excellent benefits, including CalPERS retirement.

Contact Sharon Vishwa, svishwa@smcsig.org, 650-365-9180 for an application and detailed job description. Requires a cover letter, completed job application and resume.

Filing Deadline:   5 pm on January 31, 2020

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE POSITION:

The Public Works Department plays a significant role in transitioning the City to a vibrant mixed-use City, by leading the effort to design, construct and maintain the City’s infrastructure. The Department consists of the Maintenance and Engineering Divisions.  The City of East Palo Alto is seeking a highly organized, hands-on, decisive and innovative Engineer with excellent interpersonal skills to fill the position of Senior Engineer.

Under direction of the Public Works Director/City Engineer, the incumbent manages the construction of multiple Capital Improvement Projects; Performs project development for Capital Improvement Projects including preparing plans and specifications and assembling bid documents on a variety of public works infrastructure projects; Prepares written reports for City Council meeting agendas. Supervises and participates in the conduct of complicated engineering, planning, design, and review activities; and to exercise lead supervision over others as assigned.  The work assigned may involve development review, public works, traffic, building construction, drainage water and sewer projects; and to do related work as required.

OFFICE TECHNICIAN I/II

CLOSE DATE: Friday, January 3rd, 2020

SALARY RANGE:
I  – $16.31-$19.83  Per Hour
II – $18.47-$22.46  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, January 3rd, 2020

THE POSITION
The Office Technician I/II position perform a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws at the Glenn County Sheriff’s Office. Office Technician II is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        I - Three years of increasingly responsible technical and clerical experience. II - Four years of increasingly responsible technical and clerical experience. I/II - Completion of 24 semester units from an accredited college or university in business-related course work may be substituted for one year of the required experience.

Training:            I/II - Equivalent to the completion of the twelfth grade.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, January 03, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

The City of St. Helena has a challenging and exciting career opportunity to fill a Full-time position in the Human Resources Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

Human Resources Technician*

Salary Range: $59,343—$72,132/year

($28.53 - $34.68 hour)†

* Upon approval of the City Council at the December 10, 2019 regular meeting, current vacant position of Human Resources Administrative Assistant with a salary range of $53,997—$65,636/year ($25.96 - $31.56/hour) will be reclassified into this new classification

†Upon approval of the City Council at the December 10, 2019 regular meeting, base salary range will increase an additional  2% effective January 1, 2020 

Examples of Duties: (include but are not limited to the following)

• Assists employees, on the telephone, and via email answering inquiries, explaining division policies and procedures, and providing forms and informational materials related to recruitment processes, employee salary and benefits, performance evaluations, and other matters related to department operations.
• Establishes, updates, and maintains department records, files, and databases, including those pertaining to employment applications, payroll, benefits, and performance evaluations.
• Processes employee and applicant data and status changes, including salary and benefits adjustments, performance evaluations, employment, new hires, promotions and terminations.
• Reviews HR related forms, including benefits, FMLA, and workers compensation forms for accuracy and completeness; performs worker’s compensation injury reporting; coordinates candidate background checks and medical screenings.
• Maintains department operating supplies.
• Prepares and distributes a variety of routine correspondence and informational materials; performs basic research and compiles data for various projects and reports; prepares supporting materials, including literature packs, phone lists, name badges, and place names.
• Provides general clerical and administrative support to department staff, including making photocopies, scheduling appointments and meetings, running errands, filing paperwork records, and records retention; performs staff support for the Labor/Management Safety and Health Committee.
• Prepares materials and generates electronic and digital filing for meetings; takes minutes as required.
• Writes and edits marketing materials including literature, ensuring valid, current and accurate content.
• Writes and distributes press releases and produces media releases, including eNews; maintains the City’s website and intranet and manages inquiries generated from the website.
• Attends HR and Risk Management conferences and trainings and REMIF board meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

 Knowledge and Skills:

• Modern office procedures, practices and equipment.
• Office and safety practices, procedures and standards.
• Personal computer hardware and software, including word processing, spreadsheet, and database programs.
• Principles and practices of effective customer service.
• City and Department policies and procedures.
• Record keeping principles and techniques and records management.