The Bay Area Air Quality Management District (District) is a regional government agency. The District's statutory mandate is to regulate stationary sources of air emissions. The District accomplishes this goal through the regulation of industrial facilities and conducts various outreach and incentive programs designed to encourage clean air choices.
The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara, and Napa, and portions of two others - southwestern Solano and southern Sonoma.
The Air District is currently accepting applications for the position of Procurement Manager in the Business Office section of the Administrative Resources Division. This is a full-time, exempt, management position. There is one (1) vacant full-time position. This position will serve under the direction of the Director of Administrative Resources.
DEFINITION
Under direction, manages the Bay Area Air Quality Management (BAAQMD) contracts and purchasing programs; negotiates contracts that protect BAAQMD’s interests; oversees BAAQMD’s purchasing activities to ensure that goods and services are cost-effective and represent best value; drafts and implements policies and procedures related to contracts and purchasing; reviews all solicitations prior to release; reviews contract documents for compliance, in accordance with guidelines from BAAQMD’s Counsel; advises and trains BAAQMD staff on contracts and purchasing policies and procedures; conducts outreach activities to encourage participation by small, minority-owned, woman-owned, and disabled veteran-owned businesses in BAAQMD’s procurement process; and performs other work as required. Performs a variety of responsible administrative, technical, and specialized functions in the areas of procurement, business services, procurement risk management, and procurement office budget management; and performs related work as assigned.
The Procurement Manager falls under the Manager class specification. The class specification can be found here: https://agency.governmentjobs.com/baaqmd/default.cfm?action=specbulletin&ClassSpecID=1074907&headerfooter=0
Examples of Duties for this Position
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Develops and implements procurement strategies that align with the organization's objectives.
Develops and maintains procurement policies and procedures that comply with industry standards and federal, state, and local regulations.
Directs, coordinates, and conducts procurement processes to provide cost-effective services, equipment, materials, and supplies to the District.
Selects, supervises, trains, and evaluates Business Office staff and provides for their professional and/or technical development.
Oversees and prepares the more difficult and complex Requests for Quotations, Requests for Proposals, and Public Notice Inviting Bids, in accordance with District policy; recommends awards of contracts; negotiates contracts, leases, and agreements for services, real estate, and commodities.
Develops and implements purchasing policies, procedures, and programs for the Purchasing section; reviews and issues purchase orders, contracts, and other documents; reviews bid specifications and awards; reviews the processing of relevant records, storekeeping, and issuance of supplies and equipment to ensure effective and efficient inventory control.
Negotiates contracts with vendors and ensures that they comply with company policies and federal, state, and local regulations.
Manages supplier relationships and ensures that vendors meet their obligations and deliver goods and services on time.
Confers with the Director of Administrative Resources and staff on questions of policy related to the assigned programs and resolves problems between divisions and vendors related to the award of contracts for purchases of materials, equipment, supplies, and services.
Researches real estate locations for potential offices and other facilities; make recommendations on the property; draft and negotiate leases.
Confers with District staff regarding health and safety maintenance of office space and other facilities.
Researches and confers with division representatives to determine appropriate sources or vendors for the acquisition of supplies and equipment; confers with division representatives to determine building and office supply needs.
Prepares Requests for Proposals for securing capital equipment, insurance coverage, and service contracts; reviews and analyzes bids for completeness, price, and acceptability of items and terms and conditions to ensure compliance with District policy.
Recommends awards of contracts; prepares various contracts such as insurance, equipment maintenance, equipment and building repairs, rentals, and leases; negotiates contracts, leases, and agreements for services, real estate, and commodities, including insurance broker fees and policy terms and conditions.
Investigates, reviews, evaluates, and processes claims for property, vehicle, business, and general liability; recommends settlements according to established guidelines.
Coordinates the receipt and dissemination of business services information to division representatives, insurance carriers, lawyers, claims adjusters, and management.
Conducts studies and prepares reports related to insurance coverage, claims settlement and purchasing activities.
Administers the District's property and liability insurance programs, including the automobile self-insurance policy.
Performs facilities risk management assessment reports.
Coordinates a variety of risk management functions; maintains liaison with staff and representatives of other public agencies, insurance companies, and risk management vendors/firms.
Develops and implements policies and procedures for the use of mailroom services. Represents the District and assists the Director of Administrative Resources and assigned.
