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For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

THE POSITION:

Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments. On occasion, work may involve confidential issues and thus needs to be handled accordingly. May also perform related work as assigned. Incumbents in this classification perform administrative, technical and analytical duties within assigned program or functional area(s) of a City department.

ESSENTIAL DUTIES: 

Duties may include but are not limited to the following: 

• Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of City policies and procedures; takes messages or refers the caller to the proper person.

• Researches and compiles a variety of informational materials from sources both inside and outside the office; opens and sorts mail and attaches pertinent back-up materials.

• Types drafts and a wide variety of finished documents from brief instructions, or prepared materials; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff.

• Reviews finished materials for completeness, accuracy, format, compliance with City policies and procedures, and appropriate English usage, including spelling, grammar, and punctuation; organizes and maintains various office files.

• Follows up on projects, transmits information and keeps informed of unit activities; schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.

• Reviews and prepares time records for submission to payroll; maintains records of daily activities for section or division reporting man hours worked, overtime and industrial or other leave.

• Prepares purchase requisitions and maintains records of purchase.

The City of Campbell announces an employment opportunity for Police Records Specialist

Open Date: Monday, November 4, 2019

Close Date: Friday, November 15, 2019 at 5:00 p.m.

Salary: $5,740.80 - $6,976.67 per month

The Position: Under general supervision, to perform complex specialized recordkeeping and tasks related to police function by using automated and manual systems, requiring a thorough knowledge of departmental procedures, the criminal justice system and the frequent use of independent judgment; and to do related work as required.

Typical Duties: Receives complaints and answers questions at public lobby counter; receives written and telephone requests from the public and criminal justice agencies; prepares correspondence, reports and documents; prepares monthly and annual reports; files reports, case records, and other material; processes traffic citations and accident reports; may be required to assist in the transportation and care of same sex suspects and prisoners; performs body searches, assists in transportation and care of juveniles; receives routine and emergency calls for service; prepares complaints; appears in court to testify; fingerprints suspects and registrants; processes warrants of arrest; takes bail; and schedules court dates; scans and maintains records. May retrieve evidence or move evidence from temporary to permanent storage, as needed. Learn statutes governing confidentiality of police records and liability involved; process Public Records Act requests; use interpersonal skills in dealing with the public, irate persons and emergency situations.

Ability to: Work in a high volume office, often handling multiple requests simultaneously while maintaining attention to detail; learn police terminology; meet the public with courtesy and tact; establish and maintain cooperative working relationships; understand and carry out complex verbal and written directions with minimal supervision; assume responsibility for performing assigned duties with a minimum of supervision; hear and speak accurately and distinctly; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department; learn procedures required for using personal computer word processing and database applications, assist in training new personnel; respond to callback; pass a comprehensive background check; work any assigned or rotating shift, including day, night or a variation, including weekends and holidays; must be able to maintain physical condition necessary for sitting, walking, and standing for extended periods of time; some stooping, crawling, crouching, and climbing; use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; maintain concentration and the capability to make sound decisions; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties.

Knowledge of: Correct English usage, spelling, punctuation and grammar; word processing, e-mail, spreadsheet and data base software; appropriate telephone etiquette and customer service skills; standard office procedures and methods, including filing and the operation of common office equipment.

Minimum Qualifications:

Education and Experience: Equivalent to graduation from high school and two years of increasingly responsible clerical experience involving public contact responsibilities. Public Sector experience is desirable.

Possession of: Valid California Driver's License.

Application Process: A completed employment application, supplemental questionnaire and typing certificate must be received by the Human Resources Department no later than Friday, November 15, 2019 at 5 p.m.  City employment applications may be obtained by visiting the City’s website at www.cityofcampbell.com or www.calopps.org. Postmarks, emails and faxes will not be accepted. Please do not substitute “see résumé” on the employment history section of the application.  A typing certificate certifying a minimum of 35 wpm dated within one year of the application date must be submitted along with the City application. Online typing certificates will not be accepted.  If you do not have a typing certificate, please schedule an appointment at a vocational school or staffing agency.  Express Employment in San Jose offers typing certification tests.  Please call (408)378-2700.

Testing Process: Applicants meeting the employment standards as stated may be invited to continue in the selection process.  Candidates being considered for appointment will be subject to a background investigation.

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email HR@cityofcampbell.com

Information contained in this announcement is subject to change and does not constitute an expressed or implied contract. The Human Resources Office will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise the Human Resources Office of such special needs at the time of application.

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, color, religion, sex, national origin, disability, age, sexual orientation, marital status, or medical condition.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Description

City of Half Moon Bay
Intern – Communications / City Clerk Department

Salary: $13.00- $25.00/hour

The City of Half Moon Bay will host an internship position within the Communications / City Clerk Department.

About the City

The City of Half Moon Bay is a Bay Area coastal community of approximately 12,500 residents and is located 25 miles south of San Francisco. The City is governed by a five-member elected City Council and utilizes the council-manager form of government. The City Council appoints a City Manager who is responsible for the oversight of daily operations and provides leadership for the City’s programs. The City currently employs 40 full-time employees in the following departments: City Manager’s Office, Administrative Services and Finance, Community Development, Public Works and Communications/ City Clerk. The City also contracts Public Safety with San Mateo County Sheriff's Department.

The City and surrounding coastside are a thriving agricultural, fishing, tourism, and recreational destination. There is a rich culture of diverse traditions and multi-generational families who have lived in Half Moon Bay for well over 100 years. In any given neighborhood you will find farmers, high-tech entrepreneurs, and artists living together.

About the Department

The Communications / City Clerk Department is seeking an enthusiastic, highly motivated, and innovative individual interested in sharpening their skills to learn how municipal government operations function. This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in city administration, local government, and community engagement. The successful candidate will also learn how to maintain contracts, agreements, and other legislative actions, as well as, gain knowledge on inner workings of policy and accurate record keeping. The successful candidate will have the opportunity to assist in outreach, digital media, and other communications initiatives.  Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of ongoing assignments to help develop their knowledge and skills. Some of the various projects and responsibilities may include but are not limited to:

• Assist with Social Media content and monitoring
• Assist in the development of community outreach programs and events
• Assistant with legislative advocacy tracking and grant applications
• Assist with records management projects and related tasks
• Assist with elections and district election community meetings (planning and outreach)
• Support the Communications Director /City Clerk, Communications Program Manager, and Deputy City Clerk on numerous interdepartmental projects

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

Education & Experience

Some completed coursework leading to an Undergraduate degree, with major in Public Administration, Communications, Public Policy, or Business Administration.

Knowledge of:

• Social Media Applications (Facebook, Instagram, Nextdoor, Twitter)
• Microsoft Office software (Microsoft Excel, Outlook, Word, and PowerPoint)
• Adobe software (Adobe Acrobat, InDesign, and Photoshop)
• Local government operations

Ability to:

• Communicate effectively, orally and in writing, and work cooperatively with City staff.
• Perform analytical work and prepare clear and concise reports.
• Use tact and discretion in dealing with those contacted in the course of work.
• Plan, develop, review and complete projects in a timely manner.
• Interpret and apply administrative and departmental policies and procedures.
• Uphold the City’s organizational mission
• Present and conduct oneself with professionalism

Why Apply?

• Growth – we are committed to exposing you to a work environment that will sharpen your writing, presentation, research, analysis, and critical thinking skills.
• Training – this internship experience will provide real-world experience and training toward an entry-level professional position within a city government.
• Mentoring – the selected intern will be mentored by city staff
• Networking – access to a network of professionals in the field of local government.

Ideal Candidate

The ideal candidate will have a strong interest in pursuing a career in local government. The candidate will be self-motivated, detail-oriented, reliable, punctual, and honest. The candidate will also have the ability to learn new processes quickly and efficiently, as well as a desire to provide services to the community.

Benefits

Temporary position - no benefits

Recruitment Contact

Contact phone: 

(650) 750-2002

Contact email: 

cstocker@hmbcity.com

DISTRIBUTION SYSTEM OPERATOR INTERN

 
Marin Municipal Water District is a public utility providing water to 186,000 people located in a 147 square-mile area of Marin County. In operation since 1912, MMWD is the oldest municipal water district in California.

Salary: $18.25   per hour

Posted: October 30, 2019

Filing Deadline: Open Until Filled

The recruitment may be closed at any time

Description

We have ONE immediate Distribution System Operator internship available with the District in the area of Water Distribution. Assignments are for a 40 hour week. Optional work schedules or reduced hours (i.e. part-time) may be considered on a case-by-case basis.  Duration of assignment is for up to six (6) months. Position will operate out of MMWD’s Corte Madera location (Water Distribution).

The Position

Distribution System Operator Intern: (1 position) Under the direct supervision of a certified water distribution operator, learn how to operate and maintain mechanical, electrical and control equipment. Perform inspections of mechanical and electrical equipment.  Assist operators in handling consumer calls.  Assist field personnel with confined space entries.  Learn the basics of a potable water distribution system.  Safety Boots required. Work hours are M-F 6:30 am to 3:00 pm.  This position is for up to a six (6) month duration at the Corte Madera location. 

Desired Background: Must be 18 years old or older.

Candidate must have current or recent enrollment in one of the following college level courses of study:

▪ Drinking Water Treatment or Distribution   ▪ Wastewater Treatment   ▪ Environmental Science   ▪ Biology   ▪ Chemistry Candidate should possess genuine interest in a career in the waterworks field. Must be detail oriented, possess good problem solving skills, ability to effectively communicate verbally and in writing, and the ability to lift 50 pounds.

Due to the driving requirements of some positions, a DMV  driving history may be required if applicant moves forward in the process.  Must be 18 years old or older to apply for these internship opportunities. 

TO APPLY

Must be 18 years old or older to apply for these internship opportunities.

THIS RECRUITMENT MAY CLOSE AT ANY TIME.  APPLY IMMEDIATELY FOR CONSIDERATION.

To be considered for a position, the following documents must be submitted as part of your application.

1. MMWD Application
2. Supplemental Application

Selection process

Complete the application in full. Be sure to indicate dates of employment, hours worked, and describe your duties. You may attach a resume but does not substitute for any part of the application or supplemental questionnaire. Initial screening of your qualifications is based solely on the application documents received by the District. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the selection process.

These positions are temporary, seasonal, hourly, and non-exempt, and individuals hired in this position can be terminated at any time, with or without cause, and with or without notice, at the option of either the District or employee.                

• Develop, plan, and organize activities to promote and disperse Census 2020 information of services of services and programs to North County residents with a focus in reaching out to residents in the following languages: English, Spanish, Mandarin, and Hindi.
• Attend community festivals, special events, public meetings and gatherings as appropriate to promote Census 2020
• Take initiative to develop relationships with neighborhood leaders, communities of faith, schools, nonprofits and local support agencies to promote the Census
• Translate or arrange for the translation of Census marketing materials
• Monitor and coordinate the daily operation of the community outreach program; maintain appropriate records and statistics; evaluate the effectiveness of the assigned program
• Coordinate website updates related to Census outreach and promotions
• Perform other related duties as assigned

WORKING CONDITIONS
Position requires sitting, walking, standing, bending, squatting, climbing, kneeling, and twisting in the performance of daily activities. The position also requires hand manipulation in simple grasping, pushing and pulling, and fine manipulation. The position requires repetitive hand movement and fine coordination in using a computer keyboard.  Additionally, the position requires near and far vision in reading reports, work related documents using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Education & Experience
The minimum qualifications for education and experience can be met in the following way:

Graduation from High School or the tested equivalent; AND
One year of related work experience that provides the required knowledge and abilities.
 
Knowledge of:

• Methods, techniques and procedures in the delivery of community outreach;
• principles and procedures for implementing and directing community outreach and civic engagement activities;
• modern office procedures, methods and computer applications and equipment

• Develop and coordinate a Census 2020 community outreach program suited to the needs of the culturally diverse community.
• Communicate with multicultural groups;
• Understand and respect cultural differences; translate written and verbal communication
• Bilingual in one of the following languages: Spanish, Mandarin and Hindi.

• Bachelor's Degree in public administration, business administration, or a related field.
• Administrative or staff services experience in local government.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

FINAL FILING DATE:                        We are accepting applications until closing at 5 pm, November 26, 2019

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and full-time position of Housing Manager in the Economic Development Department.  The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.

Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.
 
DEFINITION
To plan, organize, direct and coordinate the activities of the Housing Division and Housing Authority including administration of a variety of affordable housing programs and projects; to coordinate Housing Division and Housing Authority activities with other divisions and departments; and to provide highly complex staff assistance to Economic Development Director.
 
SUPERVISION RECEIVED AND EXERCISED

• Receives administrative direction from the Economic Development Director.
• Exercises direct supervision over assigned management, supervisory, professional, technical, and support personnel.
   

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Develop and implement divisional goals, objectives, policies and procedures.
• Plan, organize and direct a variety of affordable housing programs and projects (rental and purchase) and administration of the City’s Community Development Block Grant (CDBG) program and federal rental assistance (Housing Choice Voucher program through the Housing Authority), as well as administration of other state and federal grant funded programs (HOME, Cal Home, BEGIN).
• Direct, oversee and participate in the development of the Housing Division and Housing Authority work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Prepare the Housing Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the division.
• Negotiate and/or coordinate with developers, lenders, title companies, social service agencies, various public agencies, property owners, and tenants regarding affordable housing projects and issues.
• Serve as Executive Director of the City’s Housing Authority and act as its hearing officer, as necessary; administer the City’s Redevelopment Agency low/moderate housing set aside funds.
• Prepare and present reports and recommendations to the Economic Development Director, City Manager, City Council and a variety of City boards/commissions/ committees, community and business organizations, and other public agencies regarding a variety of housing programs, activities, and projects.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of affordable housing program administration, financing, and related development, real estate and Redevelopment methods and practices.
• Community Development Block Grant (CDBG), HOME, Cal Home, BEGIN and Housing Choice Voucher (federal rental assistance through the Housing Authority) application methods, administration, and compliance/reporting requirements.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent local, State and Federal rules, regulations and laws.
• Modern office procedures and computer equipment.
• Principles and practices of organizational analysis and management.
• Budgeting procedures and techniques.
• Principles and practices of supervision, training and personnel management.

Ability to:

• Organize and direct affordable housing operations.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
• On a continuous basis, sit at desk and in meetings for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Perform the most complex work of the department.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Prepare and administer a budget.
• Supervise, train and evaluate personnel.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

Five years of increasingly responsible experience in an affordable housing program administering Housing Choice Vouchers, Community Development Block Grants and/or affordable housing construction related programs/projects, including two years of supervisory responsibility.

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably with major course work in public administration, business administration, planning, economics, civil engineering, social services or a related field.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.
• Possession of a Real Estate license is highly desirable.

SUPPLEMENTAL QUESTIONNAIRE

1.  Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No
   

2.  Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3.  Please describe your supervisory experience.
 

4.  How many years of experience do you have in an affordable housing program administering Housing Choice Vouchers, Community Development Block Grants and/or affordable housing construction related programs/projects?

• Less than 5 years
• 5-7 Years
• 7-10 Years
• 10+ Years

5.  Please describe your experience with housing program administration (i.e. Housing Choice Vouchers, Community Development Block Grant programs, owner occupied rehabilitation and construction related programs/projects).
 

6.  This position will administer, coordinate and implement Affordable Purchase/Rental regulatory agreements and the First Time Homebuyer (FTH) assistance program. Please describe your experience with management and supervision of such agreements and programs.

7.  Please identify your experience in supporting homeless services and/or rapid rehousing and your interaction with nonprofits and service providers.
 

8.  Please describe your experience in the preparation, administration, and monitoring of budgets and controlling Department expenditures.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The Glendora Police Department is seeking a motivated, enthusiastic and talented multitasker to join our team as a Police Records Specialist. This is a great opportunity for someone who desires being part of a cohesive and well-run organization while serving their community. The ideal candidate will have strong organizational skills that can be translated in support of responsibilities within the Records Division.  If you have outstanding customer service skills, top notch clerical experience, enjoy working as part of a team and are fulfilled by serving the public, we invite you to apply!

Under general supervision, the Police Records Specialist performs a variety of specialized clerical tasks involving the development, maintenance, retention, transition, and retrieval of Police Department records; and provides general clerical support to department staff and performs related duties as required.

Some of the typical duties of the Police Records Specialist include but are not limited to the following:

• Processes a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and vehicle storage and impound forms.

• Assists department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, procedures, and regulations.

• Operates computer terminals to enter, modify, and retrieve data such as stolen and recovered property, driver’s license and vehicle registration information, warrants, and detective supplements; conducts record checks and researches files for requested information.

• Sorts, files, copies, and distributes crime reports, traffic reports, citations, and other records as appropriate; performs file searches to locate missing records; issues permits and licenses according to prescribed procedures.

• Receives fees; balances and deposits funds; prepares receipts, standard forms, and records in accordance with established procedures.

• May be assigned to other divisions as needed.

• May perform a variety of general clerical tasks, including typing correspondence, bulletins, lists, and standard forms; may sort and distribute mail; may prepare simple reports; may post and tabulate numeric data.

• Provides temporary and vacation relief for other staff as necessary; may supervise and care for infants and/or children awaiting transportation.

For a complete job description, applicants may go to the City's website at www.cityofglendora.org or contact Human Resources.