Larkspur

City Clerk/ Records Administrator (19866541)

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City Administration
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Northern Bay Area
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Full-Time
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Until filled or until 250 applicants
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$8,088.00-$9,930.00 Monthly
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None


Please review the special instructions before applying for this job opportunity.


Location

400 Magnolia Avenue Larkspur, 94393

Description

THE CITY OF LARKSPUR INVITES APPLICATIONS FOR THE POSITION OF CITY CLERK / RECORDS ADMINISTRATOR

SALARY RANGE: $8,088 - $9,930 per MONTH*  (Depending on Qualifications)                                  

Plus an excellent benefits package

*Salary range effective July 1, 2019

THE POSITION:

The City Clerk/Records Administrator is a key member of Larkspur’s management team, working closely with the City Manager and Department Heads to ensure open and transparent operation of the City’s public meetings and the availability of public records. As City Clerk, the position is instrumental in providing customer service and public outreach. The City Clerk is the City’s Election Official and its FPPC Filing Officer.

As Records Administrator, the position is the City’s custodian for all documents. The City has launched an initiative to centralize record-keeping and make documents available online. The Records Administrator is the project manager for this effort.

REPORTING TO THE CITY MANAGER, THE SELECTED CANDIDATE WILL:

• Assume responsibility for all functions and services of the City Clerk’s Office, including the requirements serving as the Elections Official, FPPC Filing Officer, Records Manager, and as Clerk of the City Council and other City boards, authorities, commissions, and committees.

• Accurately record the proceedings at and coordinate the logistics for City Council and, as assigned, other City Board meetings; monitor the operation of the media equipment; and coordinate the preparation of guest speakers.

• Manage the preparation, execution, and completion of all legislative documents, including contracts, agreements, bonds, and deeds; facilitate the adherence to legislative policy requirements by the accurate preparation and posting of the agendas, minutes, legal notices, resolutions, and ordinances.

• Administer oaths or Affirmations; take and certify affidavits and depositions pertaining to city affairs; certify the acknowledgement of an instrument; sign, certify, and attest to official City documents and records; and maintain custody of the official City Seal.

• Serve as the City’s Elections Official planning and directing the conduct of municipal elections pursuant to federal, state, and local laws and serve as the liaison with the County elections official.

• Serve as the City’s Fair Political Practices Commission Filing (FPPC) Officer performing specified duties under the Political Reform Act, including providing public access to filed statements.

• Serve as the City’s Records Administrator, overseeing a comprehensive records management program; ensure the preservation of archival records that have permanent historical (research), legal, or social value; develop and maintain a disaster recovery procedure of vital records; and serve as the initial contact for public records requests ensuring compliance with the Public Records Act.

• Maintain City records on the City’s website and may be assigned additional duties concerning the City’s website, as appropriate.

• Keep abreast of current legislative actions, pertinent subjects, and policies and procedures relative to the field of the City Clerk’s Office; attend and participate in professional meetings, training sessions, and conferences as needed; and maintain awareness of new trends and developments in program areas.

• Establish and foster positive working relationships with representatives of the community organizations, state/local agencies and associations, City management and staff, and the public.

REQUIRED QUALIFICATIONS INCLUDE:

Sufficient experience and education related to the duties of a City Clerk in California and municipal records manager to demonstrate the knowledge and skills listed and to perform the essential duties is required. A typical way of obtaining the required qualifications is:

• Possession of a Bachelor’s Degree or equivalent in public administration, business administration, or a related field, at least four (4) years of increasingly responsible experience in administrative work in a public-sector setting, and possession of a valid California Driver’s License at the time of appointment.

Certified Municipal Clerk (CMC) designation is highly desirable.

Note: City of Larkspur is willing to pay for selected candidate to attend Certified Municipal Clerk program through the City Clerks Association of California to achieve designation of Certified Municipal Clerk (CMC). 

DEADLINE TO APPLY: This position is OPEN UNTIL FILLED

– 1st Review of Applications is anticipated for June 28, 2019. First round of interviews are expected to take place the week of July 15, 2019.

ABOUT THE COMMUNITY OF LARKSPUR:

The City of Larkspur is located in the heart of Marin County, nine miles north of San Francisco, at the base of beautiful Mount Tamalpais. Larkspur has a mix of commercial, residential and industrial uses. The residential population is approximately 12,500. Larkspur has a wonderful, historic downtown, with shops and nationally recognized cafes and restaurants. A mix of homes, condominiums and apartments are situated in the surrounding hills and along the Corte Madera Creek. Attractive shopping centers provide services and amenities for residents and visitors. The Larkspur Ferry whisks commuters across the bay to Downtown San Francisco. Larkspur is a close-knit community of educated and engaged citizens. Residents are actively involved in important local decisions about quality of life issues and the future direction of their city. The City Council encourages a high level of interaction between its citizenry and government so that important issues are thoroughly discussed.

ADA ACCOMMODATION:

Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources by emailing jthiessen@centralmarinpolice.org, upon submittal of application. Human Resources Manager Janet Thiessen provides human resources services to the City of Larkspur.

 THE CITY OF LARKSPUR IS AN EQUAL OPPORTUNITY EMPLOYER

Ideal Candidate

The ideal candidate will possess the equivalent of a Bachelor’s Degree in public administration, business administration or a related field, at least four years of increasingly responsible public sector administrative experience, including experience with elected and appointed officials, citizen committees, and governing bodies, demonstrated skill in records management, honed oral and written communications skills, a keen attention to detail and organization, and the ability to interact effectively with elected officials, community members, local leaders, and City staff. The ideal candidate will also be self-motivated, resourceful, politically astute, and knowledgeable of the role of a city clerk. 

Benefits

• Significant City contributions to medical and dental coverage for employees and eligible dependents.

• CalPERS defined benefit retirement, 2.0% @ 55 formula for current members and new members hired prior to 12/31/12; 2.0% at 62 for new members hired after 12/31/12. The employee is responsible for payment of the employee share of the pension cost.

• Vision care expense reimbursement for employees.

• Paid vacation, holiday and sick leave. Personal leave and administrative leave.

• Deferred compensation, flexible spending accounts, and credit union membership available to employees.

• City-paid EAP, long-term disability and life insurance.

Special Instructions

SELECTION PROCESS:

All applicants are required to submit a cover letter detailing their interest in the position and a current resume along with their application.

It is important to complete all required application materials. All applications will be screened for completeness and possession of minimum qualifications. Qualified applications will be reviewed in detail to identify the most qualified candidates to interview. It is anticipated that the successful candidate will begin employment as soon as possible.

 

Recruitment Contact

Contact phone: 
(415)927-5187
Contact phone extension: 
Janet Thiessen, Human Resources Manager