The Finance Department is recruiting for an Administrative Technician I or II to perform a variety of routine and complex accounting, financial and statistical duties involving the city’s purchasing and procurement process, contract management, general accounting, cashiering, accounts receivable, accounts payable, business licenses and utility billing. This position provides assistance to internal departments in the management of the City’s procurement process and contract management software and other Finance Department processes.
EDUCATION AND/OR EXPERIENCE:
Administrative Technician I: A typical way of obtaining the required qualifications is to possess the equivalent of two years of responsible procurement and contract management experience, clerical accounting experience, including financial or statistical record keeping, cashiering, accounts receivable, accounts payable, business license administration, and a high school diploma or equivalent supplemented by specialized coursework in accounting or business practices.
Administrative Technician II: In addition to the above, a bachelor’s degree in accounting, business administration, finance or a related field is highly recommended.
Completion of an application and response to the supplemental questionnaire is required. Application will be considered incomplete if a response is not provided to all of the supplemental questions. A résumé and/or cover letter may be submitted, but should not be used as a substitute for proper completion of the application.
Under supervision from the Finance Manager, or designee, this position performs a variety of accounting and administrative tasks, including but not limited to:
- Prepares, reviews, and maintains a variety of documents related to the City’s purchasing and procurement process, contract management, financial and statistical records involving general accounting, cashiering, accounts receivable, accounts payable, business licenses and utility billing; provides assistance to internal departments in the management of the city’s procurement process and contract management software.
- Provides customer service in person and by telephone; performs cashiering duties; performs routine and complex administrative support duties, including administrative support to management staff, and other staff, in one or more departments as needed; interprets and applies policies, procedures and work methods associated with assigned duties; performs other related duties as required.
- Assists with leading a full range of city-wide procurement processes; assists in developing, implementing, and managing city contracts, agreements, procurement of goods, services and leases related to the City’s purchasing and procurement process.
- Maintains all records for the City purchasing card program in accordance with administrative regulations; issues new cards; assist in setting limits for purchases; contracts issuing bank for customer service on all issues relating to the program; prepares and reconciles monthly statements; maintains records of all transactions; reviews card holders on a monthly basis to determine accuracy; and reviews records on a monthly basis for compliance with City policies.
- Identifies opportunities for operational and procurement process improvement; reviews non-contracted purchases to identify opportunities for standardization contracting and cost reduction; evaluates potential service contracts and purchases for adequate use of the City’s formal and informal bidding procedures
- Provides assistance and is responsible for systematic reporting including but not limited to contracts completed, cost savings, progress payments, and invoice audit; reconciles invoices and related documentation and prepares accounts payable for payment; inputs expenditure activity into the automated financial system; prepares and distributes forms; answers questions from departments and vendors regarding payment status for invoices.
- Expected to compose independently or from oral instructions various legal documents, including but not limited to: professional letters, agreements, service contracts, construction contracts, notices to proceed, insurance requirement forms, memorandums, procedures, inter-office communications, City Manager Reports, notices and other materials; proofreads and verifies accuracy of documents.
Healthcare: A maximum healthcare contribution of $1,755 per month is made by the City toward dental, vision and CalPERS medical coverage for the 2020 calendar year.
Retirement: The City participates in the CalPERS retirement system. Classic members receive 2% at 60 years (employee pays 7%). New members will receive 2% at 62 years (employee pays 6.75%)
Retiree Health: The City contributes toward retiree health care on a graduated scale based on years of service for employees who retire from the City of Lathrop.
Holidays: 12 paid holidays per year.
Vacation: 10 paid vacation days per year to start, increases with years of service.
Section 125 Program: Set aside pre-tax money for Unreimbursed Medical Expenses and/or Dependent Day Care Expenses.
Supplemental Insurance: Voluntary option to purchase additional insurance coverage.
Bargaining Unit: The position is represented by the Service Employees International Union (SEIU) Local 1021.