To manage and coordinate the implementation of CIP, capital or general projects and to provide support to the City departments in managing projects. This includes the coordination of the planning, design, development, and implementation of general and capital improvement projects. Also performs highly responsible, complex, and varied professional administrative and analytical work in the development, implementation, and administration of Citywide programs, projects, or policies. This position will typically manage projects of varying complexity, exercising independent judgment and the ability to work with minimal guidance and supervision. Receives general direction from the Engineering Services Director. May provide technical supervision of vendors, consultants and contractors. This position will help manage the City’s Capital improvement projects. The City’s current 5-year CIP is estimated at $105 million, including a $35 million Community Center.
ESSENTIAL JOB FUNCTIONS
- Coordinate, consult, and communicate with other departments, architects, landscape architects, planners, commissions or committees, public agencies, developers and others in the development and implementation of project feasibility studies, concepts, programming, planning, design, construction, and other activities for assigned projects.
- Coordinate planning, design and implementation of assigned capital or general projects. • Develop, recommend, and maintain accurate and current project budgets.
- Manage cost and quality controls in all project activities.
- Assist in development of procedures, policies, record-keeping, and duties as required related to overall administration of projects.
- Direct the work of contract consultants retained to provide particular expertise in project studies, programming, development, design, or management.
- Participate in, or manage the selection, hiring, and development of agreements with consulting firms. Act as the City representative in directing consultants.
- Plan, prepare, and communicate schedules and progress records of projects’ activities and expenditures, and assist others in establishing project schedules and milestones.
- Develop critical path or project flow diagrams to plan, set and evaluate progress on project tasks.
- Solicit and review bids and recommend contract awards.
- Coordinates and consults with Engineering staff on technical projects and assignments.
- Monitor contractor performance, review and process submittals and change orders, retain construction management and inspection assistance as needed, and carry out related activities associated with project construction.
- Review, analyze, and prepare reports and other correspondence on all activities and transactions related to assigned projects, and provide timely information and status updates on assigned projects. • Give presentations and conduct meetings on issues regarding assigned projects, within the City organization and for citizens and citizens groups.
- Prepare reports on program, feasibility, site options, budget, schedule, design alternatives, or construction issues.
- Prepare and submit grant requests and applications and monitor and manage grant funds received for compliance with terms of grants.
- Other related duties as required.
Project management principles and techniques; procedures for planning and processing capital projects, and for establishing plans, specifications, construction, and inspection for capital projects; principles of contract management; cost estimating and tracking and scheduling for projects; pertinent local, state and federal laws, regulations, and enforcement procedures related to contracts, agreements, and CEQA; city and other agency processes related to general capital projects and improvements; principles and practices of personnel supervision and management.
SKILL AND ABILITY TO
Coordinate and supervise special projects, capital projects, and consultant studies; accurately analyze situations and problems relating to capital projects, identify alternative solutions, project consequences of proposed actions, and implement an effective course of action in accordance with general policy and pertinent codes and regulations; communicate effectively, both orally and in writing; establish and maintain effective working relationships in the course of performing assigned responsibilities; utilize project management software and capital project record systems.
EXPERIENCE AND EDUCATION
Any combination equivalent to experience, education and training that would likely provide the required knowledge and abilities could be qualifying. A typical way to obtain the knowledge and abilities would be:
- Five years of managerial supervision experience related to capital project management, facilities management, construction and supervision
- Equivalent to a bachelor’s degree from an accredited college or university with major course work in planning, public or business administration, real estate development, architecture, construction management, or related field
- Possession of or ability to obtain, prior to employment, a Class C California Driver License and a satisfactory driving record
- A certification in one or more of the following: Project Management (PMP), Engineering (PE), Construction Management or Architecture is preferred.
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.
PHYSICAL REQUIREMENTS/GENERAL WORKING CONDITIONS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development and construction sites, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas and walking on uneven terrain and climbing to reach certain access points may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
COMPENSATION & BENEFITS
The salary range for this position ranges from $111,880 up to $135,991 annually. Placement within the range will be DOE. This position is at will and the full terms and conditions of this position will be subject to an employment contract.
The benefits package offered by the City includes:
Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
Dental/Vision: City also offers a dental and vision reimbursement plan
Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate
Flexible Spending Plan: Dependent care and health care reimbursement plan available
Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
Holidays: 10 annual holidays, plus one floating holiday
Sick Leave: Allowance of 12 days annually
Management Leave: Allowance of 40 hours each fiscal year
Cell Phone Allowance: $35 monthly
The City follows a Defined 9/80 schedule with offices closed every other Friday.
EQUAL OPPORTUNITY EMPLOYER
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Los Altos is an Equal Opportunity Employer (EOE).
A completed City application, cover letter and resume must be received.
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.
Tentative Recruitment Schedule:
First Review of Applications: March 29, 2019