Los Altos

Public Safety Specialist - Records (19862413)

Law Enforcement
South Bay
Until filled
$29.45-$40.24 Hourly


Position Summary:

To contribute to police services by maintaining the police records system, by responding to citizen inquiries, and by providing information from the records system to other department personnel.

This is the entry-level position in the Police Records Specialist series.

Examples of Essential Duties: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

  1. Receives information and complaints from the public by telephone and in person, relaying information, as needed, to appropriate department personnel.

  2. Responds to inquiries by the general public with information on police services and procedures.

  3. Processes an index of a variety of police records and reports.

  4. Enters data from various police reports.

  5. Operates office machines and computers.

  6. Receives bail money and schedules court dates.

  7. Researches and supplies various information when requested by department personnel.

  8. Researches and supplies various information and reports to authorized persons other than department personnel as permitted by law.

  9. Searches prisoners of the same gender as needed; assists in the care of children brought to the attention of the Police Department; may assist in questioning of subjects or victims as needed.

  10. Prepares cases for filing with the court or District Attorney’s Office, coordinates service of subpoenas on public and department personnel, maintains departmental forms supply as assigned.

  11. Prepares monthly and annual statistical reports as assigned.

  12. Maintains warrant system and coordinates prisoner transport as assigned.

  13. Prepares police reports for minor incidents from information received in person or by telephone.

  14. Sends warrant notification letters to offenders. Confirms and verifies warrant information with other agencies. Ensures warrants received from court are complete and accurate.

  15. Seals and purges records in compliance with court orders and state statutes.

  16. Occasionally, may assist in the Communications Center, including limited relief of a Communications Officer.

Minimum Qualifications:

KNOWLEDGE OF: Basic English and arithmetic; City and Police Department policies, procedures and services; types, sources and the nature of police records; techniques of body searches.

SKILL AND ABILITY TO: Accurately type 50 words per minute; maintain a wide variety of records related to police services; courteously and tactfully relate to the public and law enforcement personnel; process related police matters such as receive bail money, schedule court dates, etc.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Occasional heavy and unpredictable workloads. Required to work rotating shifts, including nights, weekends and holidays.


  • Training and experience equivalent to graduation from high school

  • One year of full-time clerical experience

Ideal Candidate Possesses the Following Characteristics: Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.


$29.45 - $40.24 hourly DOE.

Application Procedure:

This is a part-time position. The recruitment will remain open until the position is filled. Applications must be submitted online at City of Los Altos employment opportunities.

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

Recruitment Contact

Contact email: