The City of Los Altos - Fellowship Program
The Management Analyst Fellow provides support to the Administrative Services Department and oversees the implementation of special projects as assigned. This position provides opportunities to interact with all City departments, Commissions, council members, executive team, management staff and the community on a variety of interesting projects. This position provides support to Human Resources, Finance and Information Technology Divisions. The Management Analyst Fellow provides analysis on programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies.
EXAMPLES OF TYPICAL JOB FUNCTIONS
• Provides professional assistance in a wide variety of complex administrative, analytical, and work-flow support activities to the Administrative Services Department.
• Provides financial assistance to departmental programs, activities, and special projects, including budget, and council priorities
• Participates in and/or coordinates a range of human resource activities, which may include recruitment and selection, employee relations, benefits administration, classification and compensation, consistent with the City’s human resources policies and administrative procedures
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational, regulatory, or administrative issues; evaluates alternatives, and makes recommendations
• Provides ad hoc reporting
• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned
• Participates in interdepartmental, community and/or professional meetings; confers with and coordinates with other City staff on a wide variety of administrative analyses and planning issues
• Attends and coordinates monthly financial commission meetings and serves as record keeper
• Participates as a member of the Workplace Innovation Team (WIT)
• Ensures compliance with Federal, State, City, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices
• Attends meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas
• Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations
• Performs other duties as assigned
PHYSICAL AND MENTAL DEMANDS
While performing the duties of this class, an employee is regularly required to walk, stand and sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; kneel or crouch; and lift up to 30 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of work assignments.
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret statistical data, information and documents; analyze and solve problems; use and apply reasoning and statistical concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines and with constant interruptions; and interact with City staff, elected officials, other public and private organizations, and the public.
An employee is this class works under typical office conditions, and the noise level is usually quiet. There may be circumstances that require walking or driving to other City facilities to meet with other staff on a regular basis.
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS
A recent Master’s degree graduate interested in working complex, high-level projects. Is highly professional, patient, flexible, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a collegial work atmosphere having interactions with all City departments, Commissions, council members, executive team, and management staff. Enjoys working in a community of engaged members of the public, which include merchants, property owners, residents, and those seeking to make Los Altos their home.
COMPENSATION & BENEFITS
The Management Analyst Fellow is a full-time, two-year term position. $41.33 hourly.
• For new employees who are existing members of the California Public Employee Retirement System (CalPERS) the retirement formula is 2% @ 60. Employee pays 7% of salary for employee CalPERS retirement benefit.
• For new CalPERS members, retirement benefits are pursuant to the California Public Employee’s Retirement Reform Act of 2013 (PEPRA) Section 7522.10, employees hired on or after January 1, 2013 will have a retirement formula of 2% @ 62 and will pay up to 50% of the normal CalPERS retirement cost.
• Choice of HMO or PPO plans through CalPERS Health Benefits
• Dental & Vision Reimbursement Plan
• City-paid life insurance; additional life insurance purchase option
• Long Term Disability insurance purchase option
• Vacation starting at 10 days annually
• Sick leave allowance of 12 days annually
• 10 annual holidays plus 1 floating personal day
• Deferred Compensation Plan Available
• Flexible Spending Account Available
• Employee Assistance Program
• The City follows a Defined 9/80 schedule with offices closed every other Friday.
A complete City application, cover letter and resume must be received. The recruitment will remain open until filled. The first review of applications will occur on Monday, June 10, 2019.
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process. Prior to hire, candidates will be required to successfully complete a pre-employment process, including reference checks and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.