To contribute to police services by maintaining the police records system, by responding to citizen inquiries, and by providing information from the records system to other department personnel. This is the entry-level position in the Police Records Specialist series.
GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.
- Receives information and complaints from the public by telephone and in person, relaying information, as needed, to appropriate department personnel.
- Responds to inquiries by the general public with information on police services and procedures.
- Processes an index of a variety of police records and reports.
- Enters data from various police reports.
- Operates office machines and computers.
- Receives bail money and schedules court dates.
- Researches and supplies various information when requested by department personnel.
- Researches and supplies various information and reports to authorized persons other than department personnel as permitted by law.
- Searches prisoners of the same gender as needed; assists in the care of children brought to the attention of the Police Department; may assist in questioning of subjects or victims as needed.
- Prepares cases for filing with the court or District Attorney’s Office, coordinates service of subpoenas on public and department personnel, maintains departmental forms supply as assigned.
- Prepares monthly and annual statistical reports as assigned.
- Maintains warrant system and coordinates prisoner transport as assigned.
- Prepares police reports for minor incidents from information received in person or by telephone.
- Sends warrant notification letters to offenders. Confirms and verifies warrant information with other agencies. Ensures warrants received from court are complete and accurate.
- Seals and purges records in compliance with court orders and state statutes.
MINIMUM POSITION REQUIREMENTS:
KNOWLEDGE OF: Basic English and arithmetic; City and Police Department policies, procedures and services; types, sources and the nature of police records; techniques of body searches.
SKILL AND ABILITY TO: Accurately type 40 words per minute; maintain a wide variety of records related to police services; courteously and tactfully relate to the public and law enforcement personnel; process related police matters such as receive bail money, schedule court dates, etc.
PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Occasional heavy and unpredictable workloads. Required to work rotating shifts, including nights, weekends and holidays.
EXPERIENCE AND EDUCATION:
- Training and experience equivalent to graduation from high school
- One year of full-time clerical experience
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS: Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.
This is a part-time, per diem position.
$25.00 to $40.24 hourly DOE
Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.
The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.