Under general supervision, performs responsible, professional work in organizing, supervising, and coordinating City-wide recreation programs and activities, Positions assigned to this role are responsible for major and multiple program areas and are expected to participate in planning, budgeting, and evaluating programs. The Supervisor receives direction from the Recreation Director or Recreation Manager and must be able to supervise assigned full-time, part-time personnel and volunteers.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Plans, schedules, promotes, implements, evaluates and supervises a variety of programs which may include programs for youth, teens, seniors, sports, special interest classes, special populations, special events, and youth theater.
- Oversees the operations and scheduling of programs and activities in the Los Altos Community Center, which includes flexible indoor and outdoor spaces; including customer service; contract classes; café contract; maintenance; facility rentals; special events and programs for youth, teens, adults, seniors, visitors and families; youth sports, special events, nature day camps, extended day programs, aquatics, playgrounds, and preschool.
- Recommend changes in customer experience, staffing levels, program objectives, policies and procedures to assure maximum effectiveness and efficiency.
- May serve as a staff liaison to a Department Commission.
- May contribute to the installation of permanent and rotating art in both the indoor and outdoor areas of the Community Center.
- Familiar with department policies and City Personnel Regulations; is able to assess such information and make recommendations where necessary.
- Partners with Recreation Manager, Recreation Director and Human Resources on policy and employee-related matters.
- Assist with the preparation and administration of the department budget.
- Makes recommendations for the purchase of equipment and supplies; ensures that budget allocations are not exceeded.
- Recruits, trains, schedules, and supervises full and part-time employees.
- Documents and monitors staff performance to ensure services and activities are delivered at the highest level possible.
- Participate in the design, preparation and marketing including press releases, brochures, pamphlets, flyers, printed schedules and social media.
- Observes programs and events and provides feedback to employees as necessary.
- Monitors and evaluates programs, event delivery and attendance to determine effectiveness and success.
- Serves as a liaison between the City and other public and private agencies, citizen groups, and/or professional organizations.
- Develops and maintains partnerships and collaborations to include Civic Center neighbors such as the Los Altos History Museum, Los Altos Stage Company, Los Altos Community Foundation, and the Los Altos Library
- Conducts regular meetings with staff to communicate work assignments and keep staff apprised of pertinent department information and topics.
- Builds and maintains positive working relationships with co-workers, City employees in other departments and members of the public.
- Respond to requests and inquiries from the general public; provide information regarding recreation programs and facilities.
- Orders supplies and equipment related program materials and maintains inventory control.
- Assists in pursuing additional resources for programs through grant applications, solicitation of donations and other fundraising activities.
- Conducts and attend a variety of training seminars, staff meetings, clinics, and community meetings, including meetings outside of normal business hours.
- May assist in planning, organizing, developing, and scheduling other community facilities.
- May respond to emergency after hours program or facility situations.
- Gathers and compiles routine, statistical information and creates narratives to assist in preparing reports.
- May provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies
- Prepare goals and objectives relative to recreation programs and professional growth.
- Performs other work as required.
MINIMUM POSITION REQUIREMENTS:
Recreational and social needs of the community; procedures for planning, implementing and maintaining a variety of recreation and programs; principles and practices of program administration, including budgeting preparation, purchasing, and personnel management; standard program evaluation methods and report writing procedure; effective computer skills; working knowledge of Microsoft Office; recreation software; principles and techniques of effective supervision and training; principles of effective leadership; rules and equipment used in assigned program areas, such as a variety of athletic activities
Design, develop and implement recreation programs suited to the needs of the community; analyze, interpret and explain department policies and procedures; supervise, train and evaluate part-time staff, including volunteers; elicit community and organizational support programs; communicate effectively, orally and in writing; develop, present and administer budget for assigned programs; maintain a high level of professionalism at all times and discretion when necessary; establish and maintain effective work relationships with public groups, agencies, the media and others contacted in the course of work.
EXPERIENCE AND EDUCATION: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- Bachelor’s degree from an accredited college or university with major course work in recreation or a closely related field
- Minimum of 3 years of experience in public recreation, including supervisory responsibilities
- Must possess a valid California driver’s license and have a satisfactory driving record
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS: Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Is able to effectively balance professional working relationships with staff, management and peers. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including retailers, property owners and residents.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or typewriter keyboard, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
COMPENSATION & BENEFITS: The salary range for this position ranges from $90,933.90 - $110,530.72 annually. Placement within the range will be DOE.
This is a full-time, non-exempt position represented by the Los Altos Municipal Employee Association.
The benefits package offered by the City includes:
- Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
- Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
- Dental/Vision: City also offers a dental and vision reimbursement plan.
- Flexible Spending Plan: Dependent care and health care reimbursement plan available
- Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
- Holidays: 10 annual holidays, plus one floating holiday
- Vacation: 10 days annually
- Sick Leave: Allowance of 12 days annually
- The City follows a Defined 9/80 schedule with offices closed every other Friday.
APPLICATION PROCEDURE: A completed City application, cover letter and resume must be received online.
The recruitment will remain open until the position is filled with a first review date of Friday, April 16, 2021. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.