On Behalf of The San Mateo County Harbor District
Regional Government Services (RGS) is conducting a recruitment for the position
Annual Salary Range: $5,739 - $7,692 monthly.
Final Filing Date: December 14, 2018
The Accounting Specialist is a highly organized role responsible for Payroll and Grants Administration; which may consist of report preparation, contract administration, analyzing, calculating, verifying, adjusting and/or reconciling fiscal financial data and be cross-trained in other Finance related tasks. This position works with and provides assistance to the Operations department and several external vendors and agencies. This is a non-exempt, full journey classification in the para-professional Accounting series. The Accounting Specialist is a position which is under the direct supervision of the Accounting Manager or designee.
Essential Functions and Responsibilities: Essential functions may include, but are not limited to, the following:
- Generate District payroll related checks or electronic disbursements associated with taxes, CalPERS, wage garnishments, union dues, benefit and voluntary deductions, and generate manual payroll checks.
- Process timecards and approvals.
- Maintain and document accurate payroll records.
- Monitor employee leave bank hours.
- Reconcile payroll register to general ledger and payroll vendor reports.
- Review for accuracy all quarterly and annual payroll reports prepared by payroll vendor, including W- 2’s; and, if necessary, generate these reports.
- Analysis of District’s Memorandum of Understandings, provide data to management for labor negotiations as requested, and implement the terms of negotiated agreements.
- Work closely with HR/Benefits team, the District’s payroll vendor, and be the point of contact for all District employees.
- Assemble and provide data related to labor negotiation and assist as requested.
- Research and identify grants for the District.
- Assist in timely preparation of grant document submissions for multiple grant related programs that the District participates in.
- Assist in the administration of the grant(s) such as tracking staff time or expenses, compiling data,and submitting reports to external granting agencies as required.
Support and Other
- Process improvement projects as assigned for various administrative functions that would help teams reduce inefficiencies.
- Assist in the updates of the District’s financial policies.
- Provide assistance in the administration of the District’s leases and commercial activity permits.
- Provide support to the Administration Department, such as answering phones, typing letters, memoranda, reports, filing, and other special project work as needed.
- Provide back-up assistance for other Finance positions and/or duties as needed.
- Build and maintain positive working relationships with co-workers, other District employees, elected officials, contracts, and the public using principles of good customer service.
- Attendance and punctuality that is observant of scheduled hours on a regular basis.
- Other duties as assigned.
ABOUT THE DISTRICT:
The San Mateo County Harbor District is governed by a five member Board of Harbor Commissioners, who are elected County-wide for staggered four-year terms. Mission Statement: To assure the public is provided with clean, safe, well-managed, financially sound and environmentally pleasant marinas.
THE SAN MATEO COUNTY HARBOR DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
Minimum Qualifications: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Three to five years of progressively responsible experience with payroll processing, bookkeeping/data systems, preferably including at least two years of local government or non-profit agency experience. Exposure to a customer service in a public sector environment and experience with CalPERS is desirable.
Education: High School diploma or General Educational Development (GED) equivalency supplemented by two years of college-level coursework (i.e., minimum completed California units = 60 semester/90 quarter) or a bachelor’s degree from an accredited educational institution in accounting, finance, or a related field.
License: Possession of, or ability to obtain, a valid, appropriate California driver’s license and a satisfactory driving record. Certified Payroll Professional designation desirable.
Knowledge of: Principles and practices of payroll administration, fiscal record keeping, custom report writing, payroll related tax filings, bookkeeping, FLSA standards and compliance, payroll taxes and deductions; current payroll laws (State of California and Federal); where to go for payroll related resources; accrual based accounting, governmental accounting, and auditing; mathematics and analytics including calculation of percentages, fractions and decimals; modern office methods, policies and procedures, computer applications including but not limited to spreadsheets, word-processors, databases, e-mail, and various software as a service applications; and the California Public Employees’ Retirement System (CalPERS).
Ability to: Enter and retrieve electronic data with sufficient speed and accuracy to perform assigned work, using District systems and software; prepare clear, complete, and concise financial statements and reports; establish and maintain a variety of filing, recordkeeping, and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines; operate modern office equipment including computer equipment and specialized software applications programs; perform varied technical accounting and/or clerical work; accurately tabulate, record, reconcile, and balance assigned transactions; learn, comprehend and disseminate information related to the harbor and boating environment; communicate fluently and effectively in written and spoken English; and maintain a variety of financial records and files, electronic and hardcopy.
• Medical, Dental and Vision Insurance
• Life insurance for "employee only"
• Vacation and Sick Leave currently as Personal Time Off Accrual System
• 13 Holidays
• Retirement through CalPERS (2.5%@55 for Classic Members; 2%@62 for New Members)
This classification is in an employee bargaining unit' employees may be required to join and/or pay an equivalent service fee.
Complete the online application, the required supplemental questionnaire, and submit a cover letter and resume. All materials must be included to be considered as a candidate. Applicants must clearly demonstrate through the application materials that they meet the qualifications listed above.
The deadline to apply is Friday, December 14, 2018 before 5:00 p.m. PST.
In addition to completing the online application, applicants must answer the supplemental questions and provide a resume. Review of application materials will take place on or before December 14, 2018; and the most suitable and qualified applicants will be invited to an interview based on the application materials submitted. Applicants must clearly demonstrate through the application materials that they meet the qualifications listed above. One or more selection interviews will occur in mid-December and it is desired that the successful candidate begin employment as soon as possible.
Additional inquiries about the position may be directed to Victoria Edwards at firstname.lastname@example.org. Candidates with a disability who may require special assistance in any phase of the application or selection process should advise RGS by emailing email@example.com.
NOTE: Neither Regional Government Services nor San Mateo County Harbor District are responsible for failure of Internet forms or email in follow up communications.
This general announcement is subject to change. It does not constitute an express or implied contract.