This recruitment will accept applications until the position is filled. Applications will be reviewed every two-weeks. The cut-off dates are as follows:
Join Team Rocklin and put your experience to use performing a variety of complex and specialized payroll and accounting duties related to processing the City's biweekly payroll. The Payroll Administrator will review and reconcile a variety of payroll reports including payroll taxes, benefits reports, quarterly taxes, Affordable Care Act reporting, and CalPERS retirement contributions. The Payroll Administrator will also ensure all local, state, and federal rules and regulations are followed. Further, the Payroll Administrator is responsible for reviewing memoranda of understanding (MOU), resolutions, and other agreements, policies, or laws to identify their impact on payroll processes and train staff of payroll processes, procedures, and reports. An example of duties may include, but are not limited to the following:
- Maintains the payroll system and employee pay records; posts and distributes time and attendance records; reviews, audits, and corrects timesheets; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including, but not limited to, quarterly reports and annual reporting of ACA and W2’s.
- Maintains current knowledge of City, state, and federal legislation affecting payroll; interprets and applies applicable provisions of MOUs and personnel rules.
- Reviews employee timesheets for completeness and accuracy; integrates various payments from state disability insurance, workers’ compensation, and paid family leave into employees’ pay; audits and reconciles payroll deductions and earnings registers for reasonableness; posts and maintains payroll related employee data in a timely and accurate manner; monitors leave levels.
- Prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers.
- Processes withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage; submits biweekly CalPERS retirement reports; prepares payroll tax deposits; completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance; reconciles payroll deductions withheld from employees to actual cost, including union dues and deferred compensation.
- Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
- Produces a variety of reports, including payroll reports, using the City’s Human Resources Information System and timekeeping system.
- Prepares, reconciles, and submits payments to providers for employee benefits and deductions.
- Trains staff on payroll processes, procedures, and reports; develops and maintains procedure manuals; provides information and instruction to personnel regarding procedures and methods involved in payroll processing.
- Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications to the payroll system; tests system upgrades and fixes; verifies results for accuracy.
- Reviews MOU wording, resolutions, and other agreements, policies, and laws to identify their impact on payroll processes; assists with labor negotiations by providing a variety of data and information to management staff and calculating payroll projections; provides suggestions for MOU and resolution language related to payroll and benefits; explains rules and regulations regarding payroll to employees and staff.
- Identifies and resolves problems and inconsistencies relative to the maintenance of payroll accounting controls; review wages computed and work with human resources to correct errors to ensure accuracy of payroll; computes any corrections or retroactive pays; prepares manual checks when necessary; makes wage adjustments.
- Assists employees, benefit vendors, auditors and outside agencies with payroll and benefit questions and requests; works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings; assists employees in the completion of payroll related forms.
- Performs related duties as assigned.
A combination of education and experience which would provide the required knowledge and abilities is qualifying. Note: education may not fully substitute for the required experience unless expressly stated herein.
Equivalent to graduation from high school supplemented by 24 college-level semester units in business administration, accounting, human resources, or a closely related field;
Five (5) years of increasingly responsible experience performing complex and varied technical payroll processing duties, preferably in the public sector.
Licenses and Certifications
- Possession of, or ability to obtain and maintain, a valid California Class C Driver License and a satisfactory driving record. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
- Possession of a current certification as a Payroll Professional from the American Payroll Association is desirable.
The ideal candidate will have:
- Experience in processing payroll transactions and performing complex calculations pertaining to employee earnings in a municipal setting;
- Strong problem-solving skills, high attention to detail, and skill in effectively managing multiple priorities;
- Excellent verbal and written communication skills;
- Commitment to continuous growth and improvement;
- Demonstrated skill in process improvement and time management;
- An innovative approach to problem solving;
- Experience conducting and/or coordinating internal and external audits of payroll records;
- Experience examining, analyzing, and verifying documents to ensure adherence to established internal controls and accepted professional standards; and
- Experience assisting with required valuations, audits, reviews, and public records requests including but not limited to data collection and compilation.
A variety of plans are offered through CalPERS. The City contributes up to $1,200 per month to active employees, and the employee pays the difference.
City-paid for employee and dependents.
The City shall provide each employee with a flex credit of $1,800 per fiscal year for any benefit covered under the Cafeteria Plan. The flex credit is prorated and paid over 24 benefit pay periods.
Health Coverage Reduction Incentive
Employees with less than full family coverage for health, dental, and vision may receive incentive pay of $75 - $250 per month.
- Management: 48 hours per fiscal year
- Sick Leave: 12 days per year
- Vacation: 15 days first year, progresses up to 27 days based upon years of service
- Holidays: 10 paid holidays per year
- Classic Members - 2% @ 55
- PEPRA Members - 2% @ 62
Rocklin offers optional programs for employee participation - 457 and/or 401(a) plans.
- Life Insurance and AD&D: City paid $50,000
- Long-Term Disability: Coverage is 60% of monthly salary up to $6,000 per month; after a 90-day waiting period (City paid).
- The anticipated work schedule is onsite Monday - Friday, 8am to 5pm
- Transcripts must be attached to your application. Failure to attach transcripts may result in your application being rejected. Unofficial transcripts are acceptable at this stage of the recruitment.
- *Salary pending adoption by City Council on February 8, 2022