FINAL FILING DATE: We are accepting applications until closing at 5:00 pm, May 5, 2021
*CLOSING DATE UPDATED TO 5:00 pm, May 19, 2021
IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.
The Human Resources Department is accepting applications for the Regular and full-time position of Transportation Grants Analyst in the Alternative Transportation division of the Public Works Department. The normal work schedule is Monday through Friday, 8:00 am – 5:00 pm; a flex schedule may be available.
The City of Roseville promotes a no smoking atmosphere.
The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:
- Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
- Build trust: Ensure honesty and integrity to gain confidence and support of others.
- Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
- Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
- Collaborate inclusively: Build effective working partnerships, alliances, and teams.
- Make quality decisions: Make sound, timely decisions and recommendations.
- Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.
To perform a variety of technical and professional duties related to researching, applying for, coordinating, implementing and monitoring large grants related to the operations of transportation and Public Works; to develop and monitor grant budgets; assist in the submission of grant claim reimbursements; and to assist with other professional administrative tasks related to the operations of the division.
SUPERVISION RECEIVED AND EXERCISED
- Receives general supervision from assigned management or supervisory personnel.
- May exercise direct supervision over support personnel, as appropriate.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
- Research grants and assess compliance requirements and feasibility of grant; develop and present recommendations to management with respect to whether to apply for grants; apply for and submit grant amendments as necessary.
- Develop, monitor and maintain grant budgets consistent with grant requirements.
- Prepare City Council communication requesting authorization to apply for grants and for approval of grant agreement.
- Maintain grant project management plans and monitor grant award milestones; meet with staff to review project status to grant milestones, ensuring terms, conditions and regulatory requirements are being adhered to.
- Participate in the establishment and maintenance of a comprehensive fiscal processes for grant compliance and reimbursement; verify compliance of financial documents for completeness, accuracy, and conformance with uniform accounting requirements and with grant regulations; review general ledger reports to verify source of expenses; and review grant eligible expenses to grant award terms.
- In coordination with Finance Department, create grant claim invoices; submit financial and/or performance reports to grant agencies, consistent with compliance requirements.
- Maintain policies and procedures related to grant application, implementation, and compliance activities.
- Ensure effective communication with staff to facilitate and ensure adherence to policies, procedures and grant compliance requirements.
- Prepare reports, corrective actions, and other records in accordance with federal, state, and local regulations.
- Assist with a variety of audits, providing supporting documentation and technical assistance; analyze audit reports, provide input and ensure implementation of corrective action.
- Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
- Perform related duties as assigned.
- Grant funding requirements, administrative requirements and cost principles related to Federal Uniform Guidance and State Transportation Development Act guidelines.
- Financial and reporting procedures as they relate to grant management.
- Principles and practices of budget preparation, analysis and administration.
- Pertinent local, State and Federal laws, ordinances and rules.
- Modern office equipment and computers including word processing, desktop, spreadsheet, and database applications.
- Techniques and principles of effective interpersonal communication.
- Principles and procedures of financial record keeping and reporting.
- Perform technical and professional duties in support of grant activities.
- On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
- On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds of less.
- Research, analyze and resolve technical administrative issues.
- Interpret and explain department and City policies and procedures; respond to requests and inquiries from staff.
- Analyze financial data and reports.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
EXPERIENCE AND TRAINING
Two years of increasingly responsible governmental grant administration, budget analysis and preparation, and/or financial analysis experience.
A Bachelor’s degree from an accredited college or university.
License or Certificate:
Possession of a California driver’s license by date of appointment.
- Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the “Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored. I understand and agree with the above instructions.
- Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.
- How many years of work experience do you have in governmental grant administration, budget analysis and preparation, and/or financial analysis?
- Less than 2 years
- 2-5 Years
- 5-8 Years
- 8+ Years
- Please describe your experience administering federal and state transportation grants, including grant claim processing, reporting and closeouts.
- Please describe your familiarity with governmental accounting and systems.
- Please describe your experience with federal and state audits and annual/triennial reporting for grant compliance.
All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.
THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.
The following options apply to the evaluation of college degrees from countries outside the United States:
- Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website.
- Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of listed member agencies found at www.naces.org
- A copy of the foreign credential evaluation verification must be attached to the employment application.
- Applicants who do not provide this verification will be eliminated from further consideration.