Roseville

Records Supervisor (20166518)

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Clerical/Administrative Support
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Sacramento/Metro Area
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Full-Time
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Continuous
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$4,327.00-$6,089.00 Monthly
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Location

1051 Junction Blvd. Roseville, 95678

Description

RECORDS SUPERVISOR

 

SALARY:   $4,327 to $6,089 monthly (26 pay periods annually)

 

FINAL FILING DATE:  This position is open until filled.

 

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

 

THE POSITION

The Human Resources Department is accepting applications for the position of Records Supervisor in the Police Department. The current opening is a Regular, full-time position but the list may be utilized to fill future regular or limited term vacancies in the City for the duration of the list.  The normal work schedule is 4 days per week, 10 hours a day; however, alternate work schedule options include 5 days per week, 8 hours per day, or a 9/80 alternative work schedule. 

 

The City of Roseville promotes a no smoking atmosphere.

 

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

  • Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
  • Build trust: Ensure honesty and integrity to gain confidence and support of others.
  • Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
  • Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
  • Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
  • Make quality decisions: Make sound, timely decisions and recommendations.
  • Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

 

DEFINITION

To plan, organize, direct and supervise operations of the records unit within the Police Department; and to perform a variety of technical tasks relative to assigned area of responsibility.

 

SUPERVISION RECEIVED AND EXERCISED

 

  • Receives general direction from a Police Services Administrator.
  • Exercises direct supervision over assigned personnel

 

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

 

  • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for police records management unit operations; implement policies and procedures.
  • Plan, prioritize, assign, supervise and review the work of staff involved in police records management operations.
  • Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
  • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditure.
  • Maintain security and confidentiality of police records; ensure State guidelines are followed regarding release of police records; review the sealing of records; review and respond to routine and non-routine subpoenas and requests for disclosure of public information; receive, prepare, and complete audits with the Department of Justice on data entry and certification of records.
  • Oversee record keeping systems and proper classification of police crime reports; ensure accurate and timely preparation of statistical reports such as Uniform Crime Report and monthly arrest and citation register.
  • Act as custodian of records in the absence of the Police Services Administrator.
  • May testify in court regarding police records.
  • Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
  • Answer questions and provide information to the public as appropriate; research questions and recommend corrective action as necessary to resolve issues.
  • Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
  • Perform related duties as assigned.

 

MINIMUM QUALIFICATIONS

 

Knowledge of:

 

  • Principles and practices of law enforcement records management.
  • Equipment, tools and materials used in modern, automated records storage, retrieval, and processing.
  • Principles of supervision, training and performance evaluations.
  • Principles of budget monitoring.
  • Principles and practices of safety management.
  • Modern office procedures, methods and computer equipment.
  • Pertinent local, State, and federal rules, regulations and laws, including the California Public Records Act.

 

Ability to:

 

  • Organize, implement and direct a police records management system.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Interpret and explain pertinent records management unit and department policies and procedures.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.
  • Supervise, train and evaluate assigned staff.

 

EXPERIENCE AND TRAINING

 

Experience:

 

  • Three years of increasingly responsible experience in police records maintenance activities, at least one of which is comparable to that of a Police Records Clerk II with the City of Roseville.

 

AND

 

Training:

 

  • Equivalent to completion of the twelfth grade supplemented by college course work in records management or office technology, or completion of a California Peace Officers Standards and Training Commission (P.O.S.T.) certified Public Records Act course.

 

License or Certificate:

 

  • Possession of a valid California driver’s license.
  • Possession of Records Supervisor certificate issued by the California Peace Officers Standards and Training Commission (P.O.S.T.) is highly desirable.

 

SUPPLEMENTAL QUESTIONNAIRE

 

  1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.
  • Yes
  • No

 

  1. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

 

  1. How many years of full-time experience do you have performing police records maintenance duties?
  • Less than 3 Years
  • 3-4 Years
  • 4-5 Years
  • 5-6 Years
  • 6+ Years

 

  1. Please describe your police records maintenance duties, if any.

 

  1. Do you possess any of the following California Peace Officers Standards and Training Commission (P.O.S.T.) certificates? If yes, please attach a copy in the attachments section of your application.

 

  • Public Records Act course
  • Records Supervisor certificate
  • None

 

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

 

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Benefits

For more information regarding the City's benefits, visit our website at here.  This position is in the Roseville Police Association (RPA).

Recruitment Contact

Contact phone: 
(916)774-5475